The document summarizes the planned reorganization of Defense Institute. Key points: - The institute will reorganize into two schools - one for policy and management, the other for translation. It will also create a Dean of Advising position. - The reorganization aims to provide higher quality academic programs and student services through streamlined administration and comprehensive advising. - Students will see no changes to degrees or curriculum during the transition period beginning next academic year. The reorganization framework includes preparatory, planning, implementation, and launch phases.

1. Defense Institute’s Reorganization
July 12, 2014
By Anjum Fayyaz

2. Reorganization
Definition of 'Reorganization'
•
1. A process designed to revive a financially troubled or bankrupt
firm. A reorganization involves the restatement of assets and
liabilities, as well as holding talks with creditors in order to make
arrangements for maintaining repayments. Reorganization is an
attempt to extend the life of a company facing bankruptcy through
special arrangements and restructuring in order to minimize the
possibility of past situations reoccurring.
2. A change in the structure or ownership of a company through a
merger or consolidation, acquisition, transfer, recapitalization or
change in identity.
2

3. 3
Guiding Principles
 Defense Institute
 Providing excellence
 Be the solution!

4. 4
Purpose of Defense Institute Reorganization
 Top notch defense institute faculty will provide academic excellence and professional guidance to
students
 High caliber, mission-driven students will attain:
– Relevant knowledge and understand a chosen field of expertise
– Professional skills that are both relevant and adaptable to the rapidly changing global environment
– Upon education, an attractive job that meets career objectives
 Motivated and committed staff will work seamlessly to achieve an efficient and effective Defense
Institute
Future Success

5. 5
Defense Institute Reorganization
• Academic programs will reorganize into two schools:
– The Graduate School of International Policy and Management
– The Graduate School of Translation, Interpretation and Language Education
• There will be ten degree programs in total, the same as the current degree offerings
• Each school will have a Dean responsible for:
– Ensuring the excellence of the curriculum and faculty of each program within both schools
– Leading a process of curricular development
• In addition, each program at defense institute will head by a faculty member call a program head
– Both school Deans will work with the program heads to ensure excellence of degree offerings
• A new Dean of Advising and Student Services function will create
– The Dean and his/her team will manage an advising function that includes seamless, comprehensive
services of advising, mentoring, and career development for all Defense Institute students
• All degrees shall accredit including the MBA
• On the administrative side, Defense Institute will separate Communications team head by an
Executive Director, while Alumni Relations will become a part of Institutional Advancement
Summary Overview

6. 6
Defense Institute Reorganization
• The primary purpose of moving to two schools is to provide the highest quality academic
programs in an optimal learning and teaching environment, where:
– An integrated team of Deans and faculty can more effectively implement
– Students will easier access to a wider range of study options and the flexibility to shape their programs to
meet their specific career needs
– Administrative processes will streamline to increase overall capacity and provide better services to
entire Defense Institute community
• Students will also benefit from superior academic advising and centralized career services,
helping achieve greater professional development and secure a job upon education
• The reorganization will first take effect during the next academic year (2014-15)
– Students will remain unaffected, primarily as the curriculum and degree programs will not change
– The graduating class of 2014, however, will benefit from even stronger academic and career advising
services in their second year, while maintaining their existing degree programs
Key Rationale

7. • Board of Trustees Liaison
• Campus Security
• Classroom Services & Grounds
• Institute Events
• Classroom & Facilities Reservations
Defense Institute President
Defense Institute
Executive
Assistant
Institutional
Advancement
Executive Director
• Principal & Major Donors
• Donor & Community Relations
• Corporate & Foundations
• Advancement Events
• Alumni Relations
• Annual Fund
Executive Director
Finance & Business
Operations
• Grants & Contracts
• Sponsored Research
• Business Affairs
• Financial Planning & Budgeting
• Accounting & Risk Management
• Internal Audit
• Facilities & Office Services
• Accounts Receivable
• Market Strategy
• Print Publications
• Web Site
• Online & Interactive Publications
• Public & Community Relations
Executive Director
Communications Special Projects
Executive Director
• Planning
• Institutional Research
• Information Technology
• Teach. & Learn. Collaborative
• Innovations Incubator
• Policies & Procedures
Provost
Academic &
Student Affairs
Dean, Graduate School
Of International
Policy & Management
Dean, Graduate School
of Translation, Interpretation
& Language Education
Dean, Advising &
Student Services
Director, Enrollment
Management
Director, Library
Future Defense Institute Organizational Structure
7
• Human Resources
July12, 2014

8. Future Defense Institute Management
8
Defense Institute Leadership Team
• The Defense Institute President will have six direct reports
• While the three Deans will report to the Provost, the Defense Institute President will work
together with the Deans in helping Defense Institute achieve curricular excellence and best
practices for teaching and learning
• The Provost and three Deans will work as a team, collaborating together to achieve a consistent,
high quality curriculum in all degree programs and to ensure comprehensive academic and
career advising support to all students, building upon the foundation
Defense Institute Leadership Team
Communications
Exec Dir
Provost
Inst Advancement
Exec Dir
President
Finance
Exec Dir
Special Projects &
Planning Exec Dir
Dean of Advising &
Student Services
Executive Assistant

9. 9
Office of the Dean of Advising and Student Services
• The Office of the Dean of Advising and Student Services is being created to ensure that
students receive consistent support and first-rate guidance during their studies at Defense
Institute, from enrollment to graduation
• The Dean of Advising and Student Services will work closely with the two school Deans to
ensure that advising is informed by the curriculum, and that student needs and interests are
communicated back to the schools to inform curriculum development
• The Dean of Advising and Student Services will oversee and manage the consolidation of:
– Academic advising
– Career counseling, including internships
– Student services
– Registrar functions
• The overarching goal is to deliver Institute wide advising to the entire student body as
seamlessly and efficiently as possible with an emphasis on building relationships
• This means building upon the existing ‘culture of service’ among staff and faculty so that
students experience this new structure as a step toward the fulfilling Defense Institute’
commitment to academic excellence and employment upon graduation
Operates within a single office physically
Summary Overview

10. 10
Office of the Dean of Advising and Student Services
Key Components
• An experienced and highly motivated staff will support the Dean of Advising and Student
Services and have cross-training in both advising and career services
– Staff members will continue to specialize in a degree and/or special program and maintain close working
relationships with program heads and faculty
– Staff members will also be able to provide career advising and job search preparation support to every
student, including initial internship and job research, resume and interview preparation, and access to
Defense Institute alumni and potential employers
• This means that all Defense Institute student will have the opportunity to benefit from a team of
professionals that can provide depth and breadth to their professional development
• All Defense Institute students will also develop a comprehensive academic and career road
map, tailored to a specific degree program, that will serve as a guide during their period of study
at Defense Institute and have the ultimate objective of securing a job by graduation

11. 11
Office of the Dean of Advising and Student Services
Fall I Spring IISpring I Fall IISummer
Career Advising: Career Focus and Goal-Setting, Self-Assessment, Job Search, Recruitment
Student Services: Supporting and Building the Defense Institute Community
International transition, living in Monterey, peer mentoring, co-curricular activities, student council
Registrar: Providing efficient academic administration for students
Registration, drop/add, course approvals, grades, transcripts, portfolios
Academic Advising: Curriculum, Courses, Study Plan, Degree Maps, Portfolio Management, Faculty Mentoring
Internship Planning and Applications Internship Other Professional Development
Orientation
Alumni Connections and Networking
Student Road Map Template
Relationship Building

12. 12
Defense Institute Reorganization Framework
• Provide comprehensive and extended orientation to students on functions of Dean of Advising and
Student Services
• Implement and maintain feedback mechanisms and task force for refining implementation process
• Assess progress at the end of each month in all areas and gather feedback from faculty and staff
• Submit reorganization plan for Defense Institute Board approval after initial preparations
• Introduce reorganization, including new organizational structure, rationale, and key components
• Meet with faculty, staff, and students to explain impact of reorganization and receive feedback
• Articulate guiding principles and expected outcomes for the reorganization process and outline overall
process and timeline for a successful reorganization – planning and implementation
• Begin initial preparations for reorganization retreats
Preparatory Work
Phase I
• Identify key required changes in each area, i.e., each school, Dean of Advising and Student Services,
and support functions
• Appoint Provost and three Defense Institute Deans with participation by Faculty Senate and Student
Council
• Plan and hold a series of retreats for the two schools and Office of the Dean of Advising and Student
Services with the aim to develop operating framework for the two schools and advising functions
• Select program heads in the two schools
• Develop implementation plans to be presented to President for final approval
Planning
Phase II
Implementation
Phase III
Launch
• Launch training and development of staff and faculty, particularly in cross functional areas
• Begin pilot testing in both academic and administrative areas where appropriate during spring semester
• Hold reorganization workshops for faculty and staff on guiding principles, expectations, and requirements

13. 13
Defense Institute Reorganization Task Forces
• There will be three reorganization task forces
– The Graduate School of Translation, Interpretation and Language Education; The Graduate School of
International Policy and Management; and Office of the Dean of Advising and Student Services
• Defense Institute faculty, students, and staff are encouraged to participate in the upcoming
reorganization efforts, including the upcoming February retreats
• Members of reorganization task forces ought to be committed to regular attendance and
engaged participation throughout the overall reorganization planning period for spring semester
Retreat Summary