In this session you will learn how you can use the supplemental data features within FCCS to gather and report on data in a level of detail greater than what you have in a typical multi-dimensional model. The full range of features, including data input, workflow, integration, and reporting will covered.

2. Supplemental Data in the Cloud
June 24, 2019
Geordan Drummond, Product Manager – Financial Close

3. AGENDA
>Introductions
>Feature and structural overview
>Comparison with data forms
>Terminology and configuraiton
>User interaction – Web UI and SV
>Data Integration options
>Reporting options
>Typical use cases
>Q & A

4. ABOUT THE SPEAKER
> 20+ years of Hyperion Experience
> Customer
> Enterprise Administrator
> HFM Administrator
> Employee – Hyperion / Oracle
> HFM Consultant
> Partner – Alithya
> Consultant (Consolidation, Account Recs, Tax, Reporting)
> Close and Consolidation Product Manager

5. COMPANY OVERVIEW
Ranzal & Alithya join forces in
November 2018 to offer EPM,
ERP, & Analytics solutions
Proven business analytics leader
with a history of successful
implementations & growth
20+ years of implementations
1,000+ clients
2,000+ projects
5 Oracle ACEs
Certified Cloud resources
EPM, ERP, & Analytics solutions
Advisory
Services
Implementation
Services
Technical
Services
Hosting &
Support
Training
Services
Intellectual
Property

6. FEATURE OVERVIEW
> Available as part of the
Consolidation and Tax
Reporting processes
> Originated on-prem as
part of the FCM Suite
> Set of data collection
features for additional
detail
> Uses a relational back-
end instead of multi-
dimensional
> Think of this as a more
EPM-friendly version of
MS Access

7. STRUCTURAL OVERVIEW
> Fully integrated into Close
& Tax processes
> Forms (in Data & Tasks)
> Reports
> Dashboards
> Administration (in
Supplemental Data)
> Also accessible via Smart
View using extension
> Components now use
simplified UI

8. COMPARISON TO STANDARD FORMS
> Dimensionality
> Allows for additional
dimensionality without impacting
core application
> Eliminates need for adding
additional members in existing
dimensions
> Data types:
> Numeric
> Date format
> Pick Lists (similar to Smart Lists)
> Freeform text
> Questions – either yes/no or full
responses

9. SUPPLEMENTAL DATA TERMINOLOGY
> Data Set: Table field definition
> Can be used in one or more
Form Templates
> Attribute: Unique table field
> Input or calculated
> Specific to a Data Set
> Dimension: Shared table field
> Displayed as flat list instead of
hierarchy
> Can be shared by multiple Data
Sets

10. SUPPLEMENTAL DATA TERMINOLOGY
> Form Template: form
definition
> Set up Sections
▪ Select Attributes
> Provide instructions
> Configure questions
> Assign Workflow to
User or Team
> Section: Tab on form
> Assign single Data Set

11. ADMINISTRATION – CONFIGURATION
> Data Collection Periods: when data needs to be collected
> Dimensions: configure custom or view synched Close or Tax dimensions
> Data Sets: set up using Attributes and Dimensions
> Form Templates: configure Data Sets into Forms
> Filters: Custom queries (with conditions)
> Lists: Custom lists of records from Data Set
> Currency: Currency Codes, Types, and Rates – distinct from main
exchange rates; entered as cross rates (no triangulation)
> System Attributes: Frequencies and Periods from Close/Tax
> System Settings: Formatting Preferences, Email notifications, Governors

12. FORM CONFIGURATION PROCESS
Data Set
• Define Dimensions
• Define Attributes
Form
Template
• Sections/Data
Sets/Active
Attributes
• Configure
workflow
Deployed
Form
• Time and
Entity-specific
form instance
• Workflow for
time period

13. FORM GENERATION PROCESS
> Choose “Deploy” from the
Actions menu in Form
Templates
> Select the relevant Data
Collection Period
> Select one or more items
> Deploy Templates
> If you change a Template,
it is not applied to prior
periods

14. USER INTERACTION – WEB UI
> Use Worklist or Supplemental Data tab under
Tasks
> Only assigned forms (either as preparer or
approver) will appear
> Sections show up as tabs
> Summary (subtotals) appears at top if defined

15. USER INTERACTION – WEB UI
> Users can do the following:
> View instructions
> View workflow
> Answer any required
questions
> Enter in comments
> View form history
> After entering values, preparer
can Submit form
> Approvers can Approve or
Reject form
> Users can also “Post” data to
Close/Tax for comparison to
summary values

16. DATA INPUT – SMART VIEW
> Assigned forms will
show up in the SV
panel
> Form has same
layout as web
> Sections appear as
worksheet tabs
> Grouping appears
at the top
> Controls on ribbon
are the same

17. DATA INPUT – DRILL THROUGH
> If writing values back to
Close or Tax for comparison
purposes, you can drill
through to the original form
> Cells have the Drill Through
symbol in the upper right
hand corner
> Originating form will pop up
with the underlying values
that total to the amount
written to Close / Tax
> For Tax purposes, values
are typically written without
comparison

18. DATA INTEGRATION
> Data can be loaded in several
ways:
> Manually load a delimited text file
to the deployed form
> Through the Data Analysis page
> SmartView Data Sets
> Via EPM Automate
(‘importsupplementaldata’)
> Data Management not currently
supported

19. REPORTING – DATA ANALYSIS
> Used for online
reporting
> Done by Data Set
> Define and use Lists
> This includes data
from all Entities, so
totals constitute a
consolidated value
> Switch to Group View
for subtotals – choose
up to 2 attributes
> Can export to Excel

20. REPORTING – SMART VIEW
> Navigation for objects
from the Panel
> Open a Data Set
> Equivalent to
Supplemental Data
Analysis in Web
> Filters & Lists
available
> This is not dynamic
like ad-hoc – more like
an export

21. REPORTING – REPORTS
> Reports
> Based on BI Publisher (in conjunction with MS Word)
> SD will provide you with the SQL query definition .xml
> You merge this with an .rtf template file for the pdf
output
> Limited in flexibility – no POV for the end user to
leverage
> FR and MR are not currently supported since
they don’t do relational reporting

22. REPORTING – DASHBOARDS
> Out of the box
> Tracks compliance of the process
> No reporting on content like financial dashboards
> Separate from Task Management compliance
> Can filter on Data Set, Performance, or User

23. TYPICAL USE CASES
> Footnote Information for
Quarterly/Annual
Reports:
> Fixed Assets
> Intangibles
> Equity Compensation
> Debt Details
> Leases (ASC 842 /
IFRS 16)
> Questionnaires and
Surveys
> Accrual formulation
> Tax Adjustments /
Credits

24. USE CASE CONSIDERATIONS
> Use Supplemental Data if:
> There is a high volume of unique items
that constantly change (e.g.
customers, products, etc)
> There many fields/dimensions
> Non-numeric data part of what is being
collected (e.g. dates, text)
> The data in more of a tabular layout
> There are questions that need to be
answered
> Workflow is required for each form
submission
> Use Standard Close / Tax Forms if:
> The list of items is fairly static and small
> The number of fields/dimensions is
relatively small
> The details need to be translated on a
PVA basis to match the consolidation or
require overrides
> The values need to be eliminated on an
item-for-item basis
> Data is collected as part of the regular
Close / Tax process

25. Q&A
infosolutions@alithya.com
You can email us
questions:
Read our blog for insight and
find answers to your questions:
ranzal.blog
Visit our website to find the
right solution and learn how we
can help you:
alithya.com/oracle

26. 16 SPEAKER SESSIONS
Visit us at Booth # 113
Monday, 6/24:
• 11:00am – 11:30am (202): Become a RESTful Iron Man with ARC (the Application, Not the Reactor)
• 11:00am - 11:30am (204): Supplemental Data in the Cloud
• 2:15pm - 3:15pm (205): Best Practices for Designing and Building Integrations
• 3:45pm - 4:45pm (611): My Favorite Calc Code
Tuesday, 6/25:
• 8:50am - 9:50am (204): Keys to the Kingdom: Key Concepts to ARCS Application Design
• 10:00am - 11:00am (211): Client Success Story - Oracle FDMEE is the Cloud Data Hub at Legg Mason
• 11:45am - 12:45pm (611): I Can do WHAT with PCMCS? Features and Functions, Business Benefits, and Use Cases
• 2:15pm - 3:15pm (211): EPM Cloud Integration at CareFirst
• 2:15pm - 3:15pm (611): Empowering Users with Analytical MDX
Wednesday, 6/26:
• 10:15am - 11:15am (201): EPRCS: The reporting Swiss Army Knife
• 10:15am - 11:15am (602): Connected Planning Using EPM Cloud at Opus Group
• 11:45am - 12:45pm (211): Case Study: Using EDMCS to Solve Master Data Challenges
• 11:45am - 12:45pm (201): EPM Data Integration Panel
• 11:45am - 12:45pm (6A): Trend-Based Connected Planning at Vitamix
• 3:30pm - 4:30pm (204): A 2020 Vision for EPM Project Management
Thursday, 6/27:
• 9:30am – 11:00am (609): Deep Dive: Financial Close: The Best of Both Worlds - Welcome to the Hybrid Close

27. CONTACT INFORMATION
Alithya
1025 Westchester Avenue, Suite 108
White Plains, NY 10604
Tel (914) 253-6600
infosolutions@alithya.com
20 West Kinzie Street
Suite 13046
Chicago, IL 60610
200 Harvard Mill Square
Suite 320
Wakefield, MA 01880
Geordan Drummond
Product Manager – Financial Close
215.275.7715
geordan.drummond@alithya.com