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Oracle Hyperion and Planning Public Sector Budgeting


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Oracle Hyperion and Planning Public Sector Budgeting

  1. 1. Develop Accurate Budgets and Perform Analysis Faster with Oracle Hyperion Public Sector Planning and Budgeting i Issam Hejazin
  2. 2. ERP and EPM: Complementary Perspectives ERP (Transaction) Systems Performance Management System • General Ledger • Financial Data Quality • AR / AP • Performance Based Budgeting/Planning • Human Resources • Predictive Analysis / Forecasting • Inventory • Scorecarding / Dashboarding • Fixed Assets • Financial Consolidation & Compliance • CRM • Long Range Modeling & Planning • Call Center • Master Data Management (DRM) • Supply Chain • Interactive Reporting Transaction Systems: Help drive Agency efficiencies (automation of processes) Performance Management Systems: Help drive Agency effectiveness & accountability
  3. 3. Enterprise Performance Management System Complete, Integrated, Open EPM WORKSPACE Desktop Web Search PERFORMANCE MANAGEMENT APPLICATIONS Financial Strategy Planning & Cost Reporting & Management Budgeting Management Compliance Alerts Office Mobile Business Intelligence Applications Business Intelligence Foundation Fusion Middleware OLTP & ODS Systems Data Warehouse Data Mart Essbase EBS, Siebel, JDE, PeopleSoft, Custom Excel XML Business Process
  4. 4. Gartner: Magic Quadrant for CPM Suites, 2010 The Magic Quadrant is copyrighted 25 January 2010 by Gartner, Inc. and is reused with permission. The Magic Quadrant is a graphical representation of a marketplace at and for a specific time period. It depicts Gartner's analysis of how certain vendors measure against criteria for that marketplace, as defined by Gartner. Gartner does not endorse any vendor, product or service depicted in the Magic Quadrant, and does not advise technology users to select only those vendors placed in the "Leaders" quadrant. The Magic Quadrant is intended solely as a research tool, and is not meant to be a specific guide to action. Gartner disclaims all warranties, express or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose. This Magic Quadrant graphic was published by Gartner, Inc. as part of a larger research note and should be evaluated in the context of the entire report. The Gartner report is available upon request from Oracle. Source: Gartner, Inc., “Magic Quadrant for CPM Suites, 2010” by Nigel Rayner, Neil Chandler, John E. Van Decker, 25 January 2010.
  5. 5. Hyperion Public Sector Planning and Budgeting is a new module of Hyperion Planning Financial Reporting: • Consolidated Document Publishing Public Sector Planning and Budgeting • Rich Position Budgeting functionality • Pre-configured task / process flows • Centralized End-User Environment • Robust Workflow/Approval Routing • Data Validations and Business Rules Forecasting – Predictive Analysis Packaged Source System Integration Financials (ERP) HR (ERP) Planning & Budgeting
  6. 6. Oracle-Hyperion Planning Streamline Planning, Budgeting and Revisions • 1 Version of the Truth • Centralized and/or Distributed • Scenarios & Versioning • Integrated Components • Reporting / Dashboards • Workflow • Document Management • Data Entry Forms • Driver-based Planning • Linkage to Goals & Performance • Forecasting & Predictive Analysis
  7. 7. Public Sector Planning and Budgeting • Hyperion Public Sector Planning and Budgeting is a new module of Hyperion Planning – Built using Hyperion Planning as the foundation technology – Address planning and budgeting needs of public sector organizations through packaged product offering • Key functional capabilities – Packaged position budgeting module – Bi-directional integration with ERP sources through FDM – Support for management of budgetary processes including budget book preparation through FR
  8. 8. Robust Capabilities in a Single Solution Multi-Source Data Integration Reporting/Analysis Dashboards Business Rule Editor Web User Interface -> Data Collection -> Workflow -> Business Rules -> Task Lists MS Office Single Database Single Version of the Truth -> Commentary -> Audit Trail -> Security
  9. 9. EPM Value: Driving Breakthrough Performance • High ROI with low TCO – – – – Synchronized view of all Enterprise data via a common workspace Speed user acceptance, lower training costs, minimize errors Common components & capabilities leveraged across solution suite True COTS applications • Rapid Time to Benefit – – – – Iterative development lifecycle IT Infrastructure Independent Analysis and Reporting with MS-Office Integration Expansion/upgrade of existing Oracle footprints • Support to decision-makers; accountability to the taxpayer – Better business systems & decisions = more resources – Increased visibility = increased accountability and focus
  10. 10. Budget Formulation at the Nuclear Regulatory Commission The U.S. Nuclear Regulatory Commission (NRC) was created to enable the nation to safely use radioactive materials for beneficial civilian purposes while ensuring that people and the environment are protected. BEFORE • Legacy budget formulation system was manually intense, requiring data re-keying and multiple spreadsheets and lack of confidence in numbers. • Difficult to forecast and reprogram and little visibility into variance analysis. • Could not track or manage performance against the annual plan and quickly/effectively forecast resource constraints. AFTER • Automated system that minimizes time spent entering data and maximizes time spent analyzing the budget and making better forecasting. • Achieved financial data integrity from the budgeting process (no more disparate spreadsheets w/multiple disconnected versions of the budget). • Now have the ability to perform what-if analysis and quickly respond to changing scenarios within the budget process.
  11. 11. Department of Commerce: Census Bureau Budgeting and Analysis “Hyperion has helped us create a centralized, realtime planning and budgeting system that is accessible to our entire user population – not just the finance staff. With our Hyperion solution it’s a given that our data at all levels is accurate, and that it supports our official budget requests.” Janet Beck Financial Systems Officer
  12. 12. Oracle Public Sector Budgeting Solution Update
  13. 13. Budgeting Can Be A Huge Burden 15
  14. 14. Rapid Adoption – Increased Accuracy Task Lists: Guide Users Through Budget Process Role-based Task List is Accessible from Web or Excel • Budget wizard to guide planners • Include instructions • Set due dates • Alerts and progress monitoring • Send email reminders • Report on budget status
  15. 15. Gather Data From Key Constituents Online data-entry forms • Web based data entry forms • Structured form grids with Excel like functionality • Security enabled folders to organize forms by business function and user type
  16. 16. Data Integrity with MS-Excel • Grids structured for MS-Excel input • Complete application security enabled • Full function MS-Excel 18
  17. 17. Fewer Errors – Increased Oversight Validation Report for Alerts • Auto generated validation report helps fixing any data issues before submitting the plan
  18. 18. Process Management & Validation • Manage budget reviews and approvals – By Department , Program or other perspective – Approval based budget validations (examples): • Education costs > 10% of total costs, require special approval • If Dept Salary Expenses > 5% of previous version => Notify a Budget Office • Email Notifications • Out of Office delegation
  19. 19. Public Sector Position Budgeting Forecast Workforce Impacts • Budget by Individual or Position • Plan salary and other compensation at any level • Add, edit and delete employees and new hires • Pre-defined or custom calculations for taxes, etc. • Integrates actuals from HR systems • Test scenarios in real-time for impact analysis
  20. 20. Effective Dating and Position Types
  21. 21. Linkage to Funding Sources of Position Expenses
  22. 22. Pre-defined Reports • Position-Employee Associations • Employment Levels • Position Expenses by Department • FTE and Headcount by Position • Position Impact • Position Adjustment • Stage Variance • Vacant Positions
  23. 23. Turn-key Integration with Source Systems ERP Integration w/ Drill Through – Pre-configured Adapters – Support for meta data and data – Drill-through to source detail • Web Forms • Financial Reports • MS-Office
  24. 24. <Insert Picture Here> Budget Book Enhancements: Complete Document Publishing
  25. 25. Reporting Tools: Financial Reporting Enterprise Reporting Available Immediately Reports and/or Books Production Quality Print Web Distribution
  26. 26. Yesterday - MS Word Integration – Display the results of a Financial Report in MS-Word. – Also retrieve a single data cell value from a Financial Report – Word documents can be published to Content Repository, Workspace or Planning Cell Text link
  27. 27. TODAY - Consolidated Document Publishing Reduce Time – Eliminate Errors • Generate consolidated documents (multiple formats!) – – – – Briefing Books Budget Books Web Documents Others • Out-of-the-Box Document Features – – – – – – – – Page numbering – master / chapter Bookmarks Table of Contents Start/ End pages Chapter Start/End pages Graphic/Text Overlays Cross references Document splitting
  28. 28. Book Editor Properties
  29. 29. HTML Web Site Features Header with hyperlinks and image on top Search bar Breadcrumbs that keep track of site location Table of contents with nested / indented content and section headings Links to external site and page with FRExecute Links to documents (e.g. PDF, XLS) Links to other reports on row metadata labels FR Report with grid, chart and report header Tab-like links to other reports and pages
  30. 30. Oracle Public Sector Budgeting Solution Demonstration
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