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Supplementing the Close Process at UHS

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Oracle’s Supplemental Data Manager (SDM) module is designed to capture supplemental information in a structured process. A presentation on how UHS was able to replace a long list of Excel-based schedules with SDM and automate the data population to make the process more efficient. UHS was able to accommodate schedules used both at the beginning of the close process in order to formulate and validate accruals as well as at the end of the close process for reporting purposes.

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Supplementing the Close Process at UHS

  1. 1. Supplementing the Close Process at UHS Geordan Drummond
  2. 2. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Agenda • Introductions • Close Process Overview • SDM Overview • Use Cases • Validations • Data Integration • Other Considerations • Q & A
  3. 3. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Geordan Drummond • 20+ years of Hyperion experience • Customer / Administrator – Hyperion Enterprise – Hyperion Financial Management • Employee at Hyperion/Oracle – HFM Consultant • Partner – Close and Consolidation focus (FCCS, ARCS, EPRCS, TRCS, HFM, HTP, CM, ARM, SDM)
  4. 4. Business Analytics Solutions Provider: EPM, BI, and BD Technologies About Edgewater Ranzal Edgewater Ranzal is a full-service Oracle Platinum Consulting Partner with premier services in North America.
  5. 5. Business Analytics Solutions Provider: EPM, BI, and BD Technologies About UHS • UHS (NYSE: UHS) is one of the largest and most respected hospital management companies in the nation. • Founded in 1979. • Operates more than 240 acute care hospitals, behavioral health facilities and ambulatory centers in the US, Puerto Rico, the US Virgin Islands and the United Kingdom. • In 2015, 70,000 employees treated more than 2.5 million people • Ranked 290 on the most recent Fortune 500 with revenues approaching $10 billion.
  6. 6. Business Analytics Solutions Provider: EPM, BI, and BD Technologies UHS Close Process • Over 75 mostly Excel-based supporting schedules in monthly close package • Managed via SharePoint, email, and Excel • No systematic control of form definition • Many of schedules prepared manually • Solution – implement SDM for the schedules and HFM for financial reporting
  7. 7. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Supplemental Data Overview Financial Close & Consolidation Cloud (FCCS) Close Management Reconciliation Compliance, Transaction Matching, & Variance Analysis Supplemental Data Data collection & standardization Financial Close Management Suite Financial Close Manager (FCM) Task Management Account Reconciliation Manager (ARM) Reconciliation Compliance, Transaction Matching, & Variance Analysis Supplemental Data Manager (SDM) Data collection & standardization
  8. 8. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Supplemental Data Overview
  9. 9. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Supplemental Data Overview • Relational-based data collection module for supplemental detail • Not based on existing multidimensional EPM products • Many similarities with Access but more user friendly • Can accommodate both numeric and textual data
  10. 10. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Supplemental Data Overview • Data collection management • Workflow • Reminders of Due Dates • Questions with Required Answers • Dashboard to track status • Integration with FCCS / HFM for validations • Integration with Smart View using an extension
  11. 11. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Supplemental Data Common Terms • Data Set = Table with fields – Can be used by multiple forms or sections within forms – Forms determine which attributes get used • Attribute = Field • Dimension = Field used by multiple Data Sets (can be populated from EPM app) • Form Template = Form definition • Section = Tab of form
  12. 12. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Why not just use FCCS or HFM forms? • Eliminates need to add members to metadata in EPM apps • Can create additional dimensionality without impacting EPM app (“stacking” dimensions) • Date Functionality (instead of typing in “20170630”) • Pick Lists to enforce data entry options (instead of “1-Active”, “2- Expired”) • Workflow configured per form and on a schedule separate from the rest of the close • Textual features like Cell Text, Line Item Detail, and Supporting Detail can be difficult to report on • Can require responses to questions
  13. 13. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Example Use Cases • Footnote Information for Quarterly/Annual Reports: – Fixed Assets – Intangibles – Equity Compensation – Debt Details – Leases • Tax Provision support (e.g. FIN48 or R&D) • Questionnaires and Surveys • Accrual formulation • Treasury Information
  14. 14. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Extending the Solution – Validation Options • Import G/L values to a separate attribute • Use validations at the bottom of the form that retrieve values from FCCS / HFM • Post summary values to FCCS / HFM • Ultimately a combination of these options may be the best solution
  15. 15. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Validation Options – Separate attribute • Validations can be used in the form using a separate attribute – Allows for a variance column calculation – Allows data to be loaded more flexibly – Presentation not ideal because values don’t line up
  16. 16. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Validation Options – Bottom of Form • Validations can be created at bottom of form – Can match multiple values using specific TB attributes – Can match total (parent Account) if using a Dimension – Records must be in rows and not columns – Validation must match exactly in order to submit form (no $ or % tolerance) – No visible variance calculation possible
  17. 17. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Validation Options – Posting to consolidation • Values can be posted back to consolidation system if configured in workflow • You can drill back to originating supplemental form from FCCS or HFM • Posting summarized data back to the consolidation gives users additional benefit of seeing all variances in one form/report • Variances can also provide you with adjusting values that can be booked back on the ledger if necessary
  18. 18. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Extending the Solution – Templates • Use template approach for data that needs to be seeded on a monthly / quarterly / annual basis • Roll the placeholder items from month to month as a starting point • This can be done by the administrator for all Entities to save the end users time
  19. 19. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Extending the Solution – Templates • This can be done via csv file in the Data Set Dashboard for all Entities for selected forms • Initial seeding of the data can also be done by using the Smart View Extension • Note that Replace and Update behavior for the csv load is different than other products (you will have to delete records if you want to start fresh)
  20. 20. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Integrating the Solution • Data can be brought in on a bulk basis – Through the web UI from within the form or Data Set Dashboard – Through EPM Automate for FCCS – Through FDMEE for on-prem (BI Publisher queries provide the roadmap for getting data in) • Make sure you pay attention to which components of forms are filled out manually and which need to be automated
  21. 21. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Integrating the Solution • This allows you to pull data from non-G/L sources – Subledgers – Data Warehouses – Operational Databases • You can leverage existing artifacts: – Queries from reports to determine how to pull specific pieces of information – Reports available in a flat file format
  22. 22. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Other considerations • If you run into unique record issues – Consider making an index attribute – This needs to be manually populated but will remediate all potential key conflicts – Additional benefit is that you can resequence records to the order you prefer • Reporting – BI Publisher – SDM provides query definition using wizard but still more difficult to customize – Smart View extension – quicker and easier for users, but limited to individual Entity
  23. 23. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Other considerations • Removing attributes – Better to uncheck attribute in section definition – Deleting attributes applies to all deployed instances • Deploying changes – Making changes before starting close cycle is ideal – Use Data Set Dashboard to back up values if change is needed in the middle of close cycle • This is not Excel – Presentation of form might need to change
  24. 24. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Q & A Questions?
  25. 25. Business Analytics Solutions Provider: EPM, BI, and BD Technologies It won’t be hard to find us at Kscope17! #ranzalpinwins – Pick-up at pin at booth #301 – Win throughout the week! 5 Conference Sessions Tuesday, 6/27: • 9:45am – 10:45am - Back to the Future: Oracle Essbase - Then and Now • 11:15am- 12:15pm - True Power of Oracle's EPS Unleashed at POET • 2:00pm- 3:00pm - Ask the Experts - An Informal Panel for the FDMEE Integrations Wednesday, 6/28: • 11:15am - 12:15pm - FDMEE Scripting - Cloud and On-Premises - It Ain't Groovy, But It's My Bread and Butter • 1:45 - 2:45pm - Supplementing the Close Process at UHS
  26. 26. Business Analytics Solutions Provider: EPM, BI, and BD Technologies Give us $.02 and we will give you $5 Do you know your PCMII? • Take part in our study to learn how organizations navigate and manage Profitability & Cost Management (PCM) processes. • Bring your results email to booth #301 for a $5 Starbuck’s giftcard • Mobile friendly: www.ranz.al/kscope2017

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