PPT Strategic Action Plan (SAP)

1. ADMINISTRATION
Presented by:
Buddy Kuhn
City Manager
2020-2021 STRATEGIC ACTION PLAN
JUNE 24, 2020

2. FY20 UPDATE COVID-19 IMPACT
 Past 3 months only essential operations
 Opening City hall to the public
 Impact on ongoing operations
 Will seek reimbursement for expenses
2

3. FY20 SAP INITIATIVES – FINANCIAL
 Investment portfolio – safety of public funds
 State legislation allows cities to invest in:
 Certificates of Deposit, CDs
 Investment Pools
 Savings account
 Obligations of or guaranteed by Governmental Entities such
as treasury bills
 Commercial Paper
 Stocks not listed as authorized investment 3

4. FY20 SAP SUMMARY – LEGISLATION
 Legislative session last year passed
property tax rate cap limiting increase
to 3.5 %
 In the past, rollback rate was 8%
4

5. FY20 SAP INITIATIVES – BROADWAY
 Bond Election update
 Vote for bond of $13.25 million for
Broadway would leverage approximately
$14 million from TxDOT, MPO, and Bexar
County
 No tax increase on property owners 65+
with certain exemptions 5

6. FY20 SAP INITIATIVES – TECHNOLOGY
 Tyler Content Manager Software (July 2020)
 Software applicable for all departments
(paperless)
 Server based
 Capability to add to database
 Includes Records Management Feature
 OCR included to locate documents efficiently
 Compatible with Incode & RMS
SOFTWARE ANNUAL FEE
$35,300 FY21
$5,250

7. FY20 SAP INITIATIVES – SWIMMING POOL
 Council authorized contract for repair of
swimming pool with Guido Construction on
November 25, 2019 for $1,340,594
 Repairs completed and within budget
 Opening of swimming pool
7

8. FY21 SAP INITIATIVES – SWIMMING POOL
 Cost to repair swimming pool restrooms
 Mandated by code within 270 days
8

9. FY21 SAP INITIATIVES – EMPLOYEES
 Reviewing possibility of COLA for all
employees
 Final cost benefit analysis will be presented
during budget work session
9

10. FY21 SAP INITIATIVES – EMPLOYEES
 Discuss sending out printed city
newsletters in utility bills vs. online
 General Fund Savings $ 5,148
 Utility Fund Savings $ 8,773
10

11. FY21 SAP INITIATIVES – WORK HOURS
 Flexible/Alternative work schedule
 Explore different options
 While keeping high level of service to
residents and businesses
11

12. 5 YEAR SAP PRIORITIES
 Centennial Celebration 2022
 City incorporated on June 20, 1922
 50th Anniversary celebrated October 14 – 21,
1972 with an AH Anniversary Headquarters
 Historical Parade
 Queen’s Ball
 “The Alamo Heights Story” theatrical play
 Youth Dance
 Beauty pageant at Alamo Heights Swimming Pool
 Alamo Heights Nights
 Dancing, Bands, Food, Entertainment, Beer 12

13. 5 YEAR SAP PRIORITIES
 On January 27, 1972, Alamo Heights budgeted
$27,450 for anniversary
 Hired Rogers Company of Fostoria, OH - a
professional celebration management firm who
handled all celebratory planning and events
 A 50th Anniversary Executive Committee was
selected that consisted of 11 individuals
 Souvenirs, coins, plates and Golden Anniversary
books were sold
 Belles and Brothers of the Brush Membership and
Charters
13

14. 5 YEAR SAP PRIORITIES
 If Broadway is transferred to City, funding
for on-going regular maintenance will need
to be included in budget process
 Street Maintenance Plan on-going
current funding
 Dedicated Sales Tax ½% $600,000
 General Fund Transfer $200,000
14

15. 5 YEAR SAP PRIORITIES
 Continue with maximum transfers to Capital
Replacement Fund for capital equipment
 Maintain S&P AAA Bond Rating
 Strategizing for IT Infrastructure Network
replacement by FY 2022
 Scan documents stored at Iron Mountain
15

16. FIRE DEPARTMENT
Presented by:
Michael Gdovin
Fire Chief
2020-2021 STRATEGIC ACTION PLAN
JUNE 24, 2020

17. FY20 SAP SUMMARY
 Training AHISD students and residents on hands
only CPR
 Continue tree trimming in right-of-way –
 Working with code enforcement officer for on-going tree
trimming -
FY20
TREE TRIMMING
FY21
TREE TRIMMING
$20,000 $15,000

18. FY20 SAP SUMMARY
 Purchase of active shooter ballistic vests &
helmets – Completed
 Purchase of additional active shooter self
rescue kits
FY20
BALLISTIC
EQUIPMENT
FY21
BALLISTIC
EQUIPMENT
$4,000 $2,000

19. FY20 SAP SUMMARY
 Implementation of Texas Fire Chief’s
Association Best Practices recognition program
– On-going
 Completed Chapters 1, 3, 4, 12 and portion of 11
BEST PRACTICES
PROGRAM
$500/Annually

20. FY21 SAP INITIATIVE – FIRE PREVENTION
 Public Education:
 Smoke Detectors
 social media / website promotion
 Fire Prevention at area schools
 Develop “Social Distancing” features into program
 Work with AHISD personnel
 Monthly internet based lessons

21. FY21 SAP INITIATIVE – EMS
 Develop “Civilian Response to Active
Shooter/Active Attack Events” Program
 Develop Geriatric Emergency Management
Program
 Draft new EMS contract for Tri-Cities - no cost
 Current contract expires 09-30-20
 Adjust percentages per call volume

22. FY21 SAP INITIATIVE – EMS
 Draft new Medical Director contract for Tri-Cities
 Current contract expires 09-30-20
 Perform EMS rate study - no cost
MEDICAL
DIRECTOR
$32,000

23. 5 YEAR SAP PRIORITIES - CAPITAL REPLACEMENTS
 FY20-21: SCBA Upgrade
 Upgrade 10 SCBA’s to newly adopted standards
 Allows “buddy breathing” compatibility with old and new
units
 Rectus fittings

24. 5 YEAR SAP PRIORITIES - CAPITAL REPLACEMENTS
 Apparatus replacements FY24
 Support Vehicle
 Ambulance replacement
 Fire Engine

25. 5 YEAR SAP PRIORITIES - CAPITAL REPLACEMENTS
 Replace Radios
 26 portable radios
 3 mobile truck radios
 Capital replacement fund and possible grant
funding
 Continue evaluation of wages and benefits

26. 5 YEAR SAP PRIORITIES - CAPITAL REPLACEMENTS
 Purchase Lucas Devices (3)
 Desktop Radio (2)

27. POLICE DEPARTMENT Presented by:
Rick Pruitt, Police Chief
2020-2021 STRATEGIC ACTION PLAN
JUNE 24, 2020

28. FY2019-20 SAP SUMMARY
 Develop a crime mapping program
 Still exploring the existing GPS mapping software option
 Replace 24 department issued Glock duty pistols
 Completed: final cost $5,977 for Sig Sauer pistols
including holsters
 Glock inventory traded-in for credit
 Project savings of $4,500 with trade-in allowance –
fiscal impact $0

29. FY2019-20 SAP SUMMARY
 Traffic incident study of the N New Braunfels
intersection with Albany Street and Morningside
Drive
 Still in process; awaiting TxDOT

30. FY2020-2021 SAP INITIATIVE
 Installation project for the new computerized radio
system
 Installation of new companion voice logger system
 Animal Care Services Program
 Adding one new part-time staff member
 Conduct a new cost analysis for kenneling; continue to seek
outside funding options
 Study options for a new animal care services transport
vehicle

31. FY2020-2021 SAP INITIATIVE
 Work with Terrell Hills and Olmos Park on
renewal of the emergency services dispatch
agreement
 Negotiate renewal of the vehicle towing
and storage contract with Texas Towing
Corp

32. FY2020-2021 SAP INITIATIVE
 Plan and respond to state and federal
legislation addressing implicit bias/racial
profiling, response to resistance policies,
police training and police accountability
standards and processes

33. 5 YEAR SAP PRIORITIES
 Student parking on neighborhood streets
 Other on-street parking; progressive approach to
resolving various parking issues
 Initiatives to address dangerous driving behaviors

34. PUBLIC WORKS
Presented by:
Patrick Sullivan
Public Works Director
2020-2021 STRATEGIC ACTION PLAN
JUNE 24, 2020

35. FY19 SAP SUMMARY – PUBLIC WORKS
Street Maintenance – COMPLETED
Normandy, Broadway to AH Blvd
Corona, Broadway to AH Blvd
Alta, Broadway to AH Blvd
College, Broadway to AH Blvd
Evans, Broadway to AH Blvd
Lamont, Broadway to AH Blvd
Columbine, Argo to Evans
Arbutus, Argo to Corona
Imlay, Argo to Alta
Greely, Argo to AH Blvd
Tuxedo, Nacogdoches to dead end
Morse, Ogden to Cambridge
E. Oakview, Broadway to NNB
Broadway & Bike Shop (spot repair)
NB Broadway at Ellwood (spot repair)
Broadway, Katherine to Harrigan Court
(spot)

36. FY19 SAP SUMMARY – STREETS
Alamo Heights Swimming Pool Parking
3
 COMPLETED REPAVEMENT
PARKING LOT
$77,000

37. FY20 SAP SUMMARY – PUBLIC WORKS
Street Maintenance – IN PROGRESS
Kampmann, Eaton to Ellwood
Eaton, Circle to Austin Hwy
Circle, Broadway thru Circle
Ashcroft, Montclair to Circle
Routt, Circle to Austin Hwy
Fenimore, Circle to Ellwood
Tuxedo, Forestshire to dead end
Lamont, Loveta to La Jara
Mayflower, Joilet to Encino
Ciruela, Castano to Corona
Primrose, Broadway to NNB
Elizabeth Broadway to NNB
Harrison, Morse to Crescent
La Fayette, Albany to Redwood
Poco, Chester to Broadway
Chester, Hubbard to Mary D
St. Dennis, Joilet to Broadway
Kennedy, Bronson to Broadway
.

38. FY21 SAP INITIATIVE – PUBLIC WORKS
Street Maintenance – Proposed
Marcia Pl., Cleveland to New NNB
Ellwood, Cleveland to Austin Hwy
Kampmann, Austin Hwy to NNB
Redwood, Henderson to NNB
Kokomo, Blue Bonnet to Albany
Halcyon, Vanderhoeven to NNB
Retama, Vanderhoeven to NNB
Casano, Loveta to Alamo Heights
Blvd
Lamont, La Jara to Alamo Heights Blvd.
Rebuild Harrigan Court to include new
curbs drives and sidewalks. Street width
could increase *2 feet
Rebuild Katherine Court to include new
curbs drives and sidewalks
Lamont, La Jara to
AH Blvd
$522,000
Harrigan Ct.
$200,000
Katherine Court
$230,000

39. Photos of Harrigan Crt, Katherine Crt, curbs, drive approaches
and sidewalks

40. REBUILD SIDEWALKS, DRIVE APPROACHES, CURBS
AND ROADWAY: HARRIGAN COURT

41. REBUILD SIDEWALKS, DRIVE APPROACHES, CURBS
AND ROADWAY: KATHRINE COURT

42. FY21 SAP INITATIVE – UTILITIES
Installation of 6 inch water main along Wildrose,
Cloverleaf and Rosemary by directional boring. City
forces will install service and meter connections to
ROW. Yard piping at a later date.
Deadline for TCEQ compliance is January 2030.
Remaining streets affected: Wildrose, Cloverleaf,
Rosemary, 200 block of Elmview, Edgewood, E.
Oakview, Claywell, Canyon, Arcadia off NNB and
Encino at Argyle 9

43. Proposed Utility Projects for TCEQ Compliance
Diameter Length Street From To Construction Notes OPCC
Engineering &
Survey
Total Construction
and Design
6 2,250 Rosemary Broadway NNB $512,000
Abandon alley N. of Rosemary and N. of
Cloverleaf
$563,200 $79,030 $642,230
6 2,250 Cloverleaf Broadway NNB $470,000 Abandon alley N. of Wildrose $517,000 $73,948 $590,948
6 2,250 Wildrose Broadway NNB $450,000 Abandon alley N. of Blue Bonnet $495,000 $71,528 $566,528
$1,799,705
Cost for directional boring and subsequent connections to the existing mains is estimated to cost $345,000 while an additional $70,000 cost for materials to be used by city
forces to install resident tabs run to the ROW.
Engineering fees 7% $24,000
Contract cost $345,000
Subtotal $369,000
Cost of Materials for service
runs $70,000
$439,000

44. INSTALL WATER MAIN AND TAPS FOR SERVICE
WILDROSE, CLOVERLEAF AND ROSEMARY

45. FY20 SAP SUMMARY – UTILITIES
Capital Improvements Completed
4x2 compliance
Work performed in-house except one
initial contract
Burr Rd, Katherine Crt, Elizabeth, Montclair, Circle,
Ellwood, Routt, 200 block Westover, 100 block of
Albany, Kampmann off NNB, Kokomo, La Fayette, and
Blue Bonnet 12

46. FY20 SAP INITIATIVES – UTILITIES
Capital Improvements Completed purchases
 In place of half ton pickup for $30,000, purchased
utility van for $23,000
 Purchased a better dump truck for $98,000
 Replaced 1991 John Deere Backhoe with CASE for
$85,000 last year’s estimates (shown)
 $25,000 in savings
13
HALF-TON
TRUCK
DUMP
TRUCK
BACKHOE
$30,000 $83,000 $118,000

47. FY21 SAP INITATIVE – UTILITIES
Capital Improvements
 Installation of an additional emergency water
supply back up motors (natural gas)
 Well house modifications
14
Well House
Modifications
$15,000

48. 5 YEAR SAP PRIORITIES
Maintenance Priorities for Public Works
 Provide more extensive alley repairs as needed
 Street Maintenance Program (SMP)
15

49. 5 YEAR SAP PRIORITIES
Maintenance Priorities for Utilities
Continue to resolve TCEQ’s 4 x 2 non-compliance
issues by:
 Controlling cost by performing most work in-house
 Contracting certain phases, which the City can’t
perform, such as directional boring
16

50. 5 YEAR SAP PRIORITIES
Capital Purchase in Public Works/Utilities
 Purchase 2 garbage truck chassis to replace 2 trucks
manufactured in 2000
 Replace 2008 pothole patch truck
 Purchase F-250 Super cab Pickup
 Purchase Vactor Truck to better perform Sewer
Maintenance
17

51. 5 YEAR PRIORITIES
 Propose sewer upgrades, Ogden to west limits
in the basin
 Upgrades would improve sewer system discharge
line exiting the City
 An 8” & 10” line to a 12” new sewer main by pipe
bursting
18

53. Length of sewer line was treated with a herbicide to retard root
growth ($23,000). Should give several years of improved flow
prior to construction consideration.

54. COMMUNITY DEVELOPMENT
Presented by:
Nina Shealey
Director
JUNE 24, 2020
2020-2021 STRATEGIC ACTION PLAN

55. FY20 SAP SUMMARY – GIS DATABASE
 Updating and verifying data
 Identifying public data
 FY21 Goals:
 Interactive Map Website
 Open to public by end of 2020

56. FY20 SAP SUMMARY – BROADWAY REDESIGN
 Monthly meetings with TxDOT
 Streetscape & parking studies
 Action Plan for Bond Election
 FY21 Goals:
 Secure additional funding – TWDB low interest
loan
 Finalize schematic design – bike lanes/parking

57. FY20 SAP SUMMARY – SIGN REGULATIONS
 Implementation – 98% compliance
 Ordinance update – Oct. 2019
 FY21 Goals:
 Strengthen enforcement
 Sign v. Public art clarification

58. FY20 SAP SUMMARY – TECHNOLOGY
 InCode Community Development Module
 Procured in FY20 (July 2020)
 FY21 Goals:
 Implementation
 Code compliance transition away from RMS
 Digitize plan review process

59. FY21 SAP INITIATIVES – EFFICIENCIES
 Redesign Community Development Website
 User Friendly
 Increase online capabilities
 Permits, licenses and applications
 Submit Plans
 Revise Application forms
SOFTWARE DESIGN
Part of Community
Development Module
$0
In-house
*Continued from FY20 due to staff transition

60. FY21 SAP INITIATIVES – BROADWAY
 MPO/TxDOT Redesign Project
 Continued collaboration
 Engineering Owners Representative
 Liaison between staff and TxDOT
CONSULTANT
$75,000
unfunded

61. FY21 SAP INITIATIVES – COMMERCIAL CORRIDOR
 Commercial Corridor Master Plan
 Build off of Broadway redesign
 Infill/Redevelopment Program
 Targeted industries
CONSULTANT & STUDY
$25,000
unfunded