A presentation from Wellingtone PPM; a Microsoft Gold Partner. The event at the Microsoft office in Dublin on 11th October 2018 saw delegates being shown how they can increase their PPM Maturity and leverage Microsoft Project Online to improve their project & resource management approach. Presented by Vince Hines, Managing Director and Baz Khinda, Director at Wellingtone

2. Introductions

3. Register for upcoming customer journey webinars

5. About Us

6. Enabling Step-Change Since 2001…

7. Our Thought Leadership
The State of Project Management Annual
Report brings together the views of 100’s
of organisations and is published in
conjunction with the APM and University
College London
FuturePMO is our annual PMO focused
conference in London every October. It
brings together 100’s of PMO
Practitioners from around the world and
hosts the Global PMO of the Year Awards
http://www.wellingtone.co.uk/state-of-project-management-2018/ http://www.futurepmo.com

8. FuturePMO

9. Our Accreditations, Partnerships & Memberships

10. Our Client Case Studies
Common Drivers for wanting PPM change:
 “One version of the truth”
 Better project status visibility
 Better project approval & prioritisation
 Projects run in the same way
 Better planning
 Better risk management
 Better change control
 Better resource management
 Train our Project Managers & Sponsors
 Collaboration tools for our project teams

12. The State of Project Management
Facilitating post
project benefits
tracking
45% 50% 56%
2016 2017 2018More respondents are
somewhat or very
dissatisfied with the
current level of PPM
maturity in their
organisation
Training Project
Managers
Mentoring
Project
Managers
Providing project
management
expertise
19% 24% 27%17%
The PMO is getting
more involved in
these activities
compared to 2017

13. Project Success Rates
40% of projects
are mostly or
always
completed on
time
46% of projects
are mostly or
always
completed on
budget
36% of
projects
mostly or
always deliver
their full
benefits
50% say their
organisation
has a track
record of
project
success

14. Five Level PPM Maturity Model
Level 1: Initial
Ad-hoc processes
Level 2: Repeatable
Basis process
established for larger
projects
Level 3: Defined
Standard processes for
all projects
Level 4: Managed
Process integrated in to
wider corporate entity.
Compliance is
mandatory.
Level 5: Optimised
Process established
for continuous
improvement.

15. Improving PPM Maturity
32% are somewhat or very
satisfied with the current level of
PPM maturity

16. PPM Challenges
“Lets improve our
resource forecasting with
improved planning!”
“Lets train those running
projects and improve our
performance!”
“Lets agree a consistent,
practical, scalable way of
working!”

17. Key Drivers towards PPM Maturity
01: METHODOLOGY
Define consistent, practical, fit
for purpose PPM
Methodology, Lifecycle &
Governance structures based
on best practice, but tailored
to the organization.
02: PMO
Develop PMO capability to
support best practice Project,
Programme and Portfolio
Management. Benchmark,
establish a PPM Maturity
Roadmap, and ensure PMO
value
03: TECHNOLOGY
Leverage enterprise PPM
solution to enable
consistency in approach, one
version of the truth,
transparency & collaboration
04: TRAINING &
SUPPORT
Establish training in
methodology & practical PPM
tools & techniques. Establish
a PPM Community of
practitioners, mentoring and
career development

18. Our Ground Breaking PMO Services
2-Day APM Accredited PMO Practitioner Course
“The APM is pleased to recognise Wellingtone’s latest course aimed at those operating in
PMOs; the first of its type in the UK. This is an excellent training course recommended
for anyone wishing to develop their knowledge and competence in this important area of
project management”
Rebecca Fox – Head of Commercial, Association for Project Management
PMO Maturity Assessment
Benchmark your PMO against 700 other organisations. What are your strengths and
weaknesses? Where can your Service Catalogue be improved? What KPIs should be
established to track the benefits from your PMO?
PMO Competence Framework
Define the roles within your PMO. Measure your staff against these competencies and
establish clear development goals. What skills & experience do you need going forward
to deliver your Service Catalogue and PMO KPIs?

19. The PMO
80% of organisations have 1 or
more PMOs
25% of these are less than 2
years old
24%
Agree their PMO has a
catalogue of services,
where the value of each
service is described
35%
Agree their PMO remit &
objectives are sufficient
clear within their
organisation

20. The PMO Service Catalogue

21. 39%
PMO will
increase in
headcount, up
from 36% in
2017
56%
PMO will
increase in
scope &
responsibilities,
up from 54% in
2017
51%
PMO will
increase in
perceived
value, up from
46% in 2017
The Future PMO
25%
25% of PMOs
are less than 2
years old

22. PPM Technology
55% do not have access to real time
project KPIs
50% spending 1 or more days
manually collating project reports

23. “
Case Study
Prior to implementing Project Online, controlling our
projects and resources was a manual process. Now, it’s
three clicks of a mouse and we’ve got that information for
a person, team, or skills set. We can cut and dice the data
to make fast, intelligent resourcing decisions
Working with Wellingtone felt like a true partnership. They
provided their recommendations and expertise. I would
encourage any business considering Project Online to
explore the technology’s benefits and Wellingtone’s
services
In the old days, we managed most of our projects via Excel
spreadsheets and manual, individual processes. We
needed a more mature approach to help us efficiently
meet our customers’ needs

24. ”
“
Case Study
It has made an enormous difference in areas such as
highlight reporting. …the reports we can draw out now
give us total visibility at the touch of a button. This makes
us a more efficient
I would recommend Wellingtone due to their
approachability, flexibility and expert grounding in the
world of project management. That’s their focus. It’s not
just about software implementation for them
We recognised that the right tool would help us equip our
people to document risks, issues, actions and plans in a
more consistent way, enabling us to take a helicopter view
of our project portfolio. At the same time, we needed a
cost-effective option, which was a key factor in the choice
of a Cloud-based solution.

26. Microsoft PPMThe FuturePMO Works Smarter
BazKhinda
CommercialDirector,MicrosoftPPMConsultant
Wellingtone| MicrosoftP-SSP

27. SharePoint
Integra ti on
Consolida te d
PPM Solution
PPM in The
CLOUD
Resource
Engagements Agile
Power BI
Content
Pack
Increased PWA
Instances
Planner
Integration
Home
Project
Continuous Innovation
Accelerated Pace
of Feature Delivery
New Server Releases
Every 3 Years

28. Project
Online
Office 365
Infrastructure
Part of Office 365

29. Centralised Repository

30. One version of the truth
Components of Microsoft PPM

31. Benefits Realisation
Minimum requirement for phase one was to integrate all of the project and resourcing information we
already had into the new system, giving a single source of truth going forwards.
In April 2017 the first baselining benchmark, internal
Resources were showing as 20% overallocated.
By February 2018 this was down to 5%
Improved visibility of
project performance.
Increased project
management
performance and
throughput.
Better informed
decision making by
governance and
management boards.
Cloud-based SaaS
PPM solution,
meaning no upgrade
costs.
We were spending a lot of time manually pulling together risk issue management and reporting documents.
Needed to invest in a tool that would streamline the efficiency of the PMO and its project portfolio.
Average reporting
time has reduced
from 1.5 hours to just
20 minutes.
Success rate in
achieving reporting
targets has increased
from 77% to 95%
Within the same timescales, previously 25% of
projects weren’t reporting to desired timescales.
By Feb 2018 that number was down to 5.20%
Estimated time-
savings have been
worth £10,000 (non-
cashable) per annum.
https://www.wellingtone.co.uk/case-studies/

33. Project Online Plans
Features €5.90 €25.30 €46.40
Update Tasks, Issues & Risks ● ● ●
Submit Timesheets ● ● ●
Share documents & Collaborate with Skype for Business presence ● ● ●
Project Desktop Client ● ●
Web Interface for Project Management ● ●
Project Scheduling and Costing ● ●
Manage Project Resources ● ●
Publish projects to the cloud ● ●
Portfolio Selection & Optimization ●
Demand Management ●
Enterprise Resource Management ●
https://technet.microsoft.com/en-us/library/project-online-service-description.aspx

34. THREE
CHANGE
MANAGEMENT
SIX
SUPPORT
TWO
DESIGN
FIVE
IMPLEMENT
ONE
ENVISIONING &
DISCOVERY
FOUR
BUILD
Full End-to-End Consulting

35. ONE
BESPOKE DEMO (Onsiteor Remote)
ONSITE ENVISIONING / DISCOVERY
SDPS Vouchers…?
TWO
PROOF OF CONCEPT (PoC)
90 DAY TRIAL LICENSES
SDPS Vouchers…?
THREE
IMPLEMENTATION
SDPS Vouchers…?
Next Steps

36. STEP ONE
Establish if you have
vouchers and the
associated expiry
date(s).
STEP TWO
Provide Wellingtone
with the voucher
reference number(s)
and agree timelines.
STEP THREE
Commence SDPS
engagement!
Project and Portfolio Management (PPM) Solution Planning
This 5-day engagement will guide your team through an envisioning and deployment planning process
to roll out Project Server or Project Online in your organisation.

37. Q&A

38. Baz.Khinda@wellingtone.co.uk
T:44 (0) 7507 659619
Wellingtone
St StephensHouse,
Windsor,Berkshire
SL4 1RY
www.wellingtone.co.uk
T:+44 (0)1753 621 200
Contact