The role Of administration staff in running any institution is very important so the admin staff should be techno-savvy to work more effectively and efficiently. This Presentation Talks about using ICT in administration. this also gives a basic idea about how admin staff can use ICT to work efficiently and save time. Also explain about Google Office Utility Applications, Tally, Zoom, etc.

1. Use of Information and Communication
Technology (ICT) in College Administration
Presented By
Vijay Joshi
Assistant Professor
PDIMTR, Dhanwate National College

2. Content
1. Introduction to ICT
2. Need of ICT
3. Administrative Responsibility on Admin Staff
4. Components of ICT

3. 1.Introduction to ICT
I: Information refers to representing data in a meaningful.
C: Communication is imparting or exchanging of information by speaking, writing, or
using technology
T: Technology refers to methods, systems and devices, which are a result of scientific
knowledge, being used for practical purposes.
Using of Technology for effective communication & information is
called Information & Communication Technology. (ICT)

4. 2.NEED OF ICT
Need of ICT
Consistency
Effective
Communica
tion
Increasing
Efficiency
Saving
Time

5. 3.Administrative Staff Responsibility
Responsibility
Students
College
Preparation
for Audit
Other Work
Maintaining Student Data for 4E’s
Entry
Enrollment
Exam
Exit
Preparing & Maintaining
various records and Documents
like
Faculty details
Various note sheets
Various Payments (staff,
contractor etc
Maintaining bills and do proper accounting
Arrange & attend
conferences ,
webinars,
meetings etc
online/offline.

6. 4.Components of ICT Used in Admin
With the help of these ICT all
the responsibilities can be
fulfilled in an efficient
manner

7. 4.1. MS Office
Office Applications
Most Commonly used
office application :-
MS Word
MS Excel
MS PowerPoint
Other office application :-
MS OneNote
MS Publisher
MS Access
MS Outlook

8. 4.1.1 MS Word
Reports and any other
word document
MS Word enables users to do write-ups, create documents,
resumes, contracts, etc. This is one of the most commonly used
programs under the Office suite.
Preparing Documents

9. 4.1.1 MS Word
One can use features in MS Word to make any document or report attractive
Tabs in Ribbon
Cover Page of Documents

10. 4.1.2 MS Excel
Microsoft Excel is powerful data visualization and analysis
software, which uses spreadsheets to store, organize, and track
data sets with formulas and functions. Excel is used by marketers,
accountants, data analysts, and other professionals.
“Analyzing the bulk data with
the help of graphs, charts,
smart arts and mathematical
formulas etc” is the key
feature in excel

11. 4.1.3 MS PowerPoint
PowerPoint is well utilized to create a slideshow of
valuable information through charts, and images for a
presentation. It is commonly practiced for making PPT
in business and Educational Institution. It is an absolute
presentation graphics package that gives you everything
needed to create a professional-looking presentation.

12. 4.2. Google Office Utility Apps.
DocHub

13. 4.3.Effective Google Search
For preparing effective report or document the data taken from Google should be from
authentic source that’s one must know “How to Search Data on Google”

14. 4.3.Effective Google Search

15. 4.3.Effective Google Search

16. 4.3.Effective Google Search

17. 4.4.Tally ERP
Journal
Entry
Ledger
Posting
Trial
Balance
Financial
Statement
Tally is an accounting software which records financial transaction of the institute . It
helps in preparing financial statement for “AUDIT”. Accounting staff just need to pass
journal entry and tally it self post it to respective ledger.

18. 4.5.Virtual Meeting
A virtual meeting is a type of collaboration technique where
people from anywhere in the world can share their ideas using
audio, video conferencing, screen sharing, and webinars.
Most Commonly used virtual meeting Platform

19. Thank
You
Vijay Joshi
Contact:- +91 7020293381 / 8484041947
Email-id:- vrjoshi18@gmail.com
Titter Id:- @vrjoshi18