about Management Information Systems

1. WELCOME

2. MANAGEMENT
INFORMATION SYSTEM
SEMINAR
ON:13-10-2015
Presented by
:VISHNU N S
1st MCOM
With the support of: Prof. Sanal kumar S P
Dept. of Future studies
University of Kerala

3. Organizational
subsystems and
knowledge works
presented by
VISHNU N S

4. ATTENTION
This session covers some of the
topics in MIS syllabus having high
degree of importance for the exam
purposes.

5. HAVE A LOOK…Our journey will
go through……
Part:A
INTRODUCTION
1. MIS
2. System concept
3. Simple system model
4. Interfaces
5. Types of system
6. System approach to management

6. Overview of our journey
7. Subsystems
8. Decomposition of systems
9. Simplification of System
10.Organization as an open system
11.Organization efficiency and effectiveness
12.Information System as a system
13.Project Management
14.Analysis of part 1

7. Overview of our journey
Part : 2 ORGANIZATIONAL
SUBSYSTEM
1. Meaning of Organizational subsystem
2. System Basics
3. Subsystem types
4. Subsystem of MIS
5. MIS structure based on Management
functions
6. Types of Information system
7. Analysis of Part 2

8. Overview of our journey
Part : 3 KNOWLEDGE WORKS
1. Definition of Knowledge works
2. Types of knowledge works
3. Technology in support of Knowledge
work
4. Software support facilities for knowledge
works
5. Impact of technology on the nature of
knowledge works
6. Analysis of Part 3

9. Part 1
Introduction

10. 1. MIS
(Management Information System)

11. Definition of MIS
MIS is an integrated ,user-machine system
for providing information to support
operations , management and decision
making function of an organization.
The system utilizes computer hardware and
software ; manual procedure ;models for
analysis ,planning , control and decision
making ;and a database

12. Thus, MIS is
• An integrated user-machine system
• For providing information
• Supports the operations , management ,
analysis and decision making functions
System utilizes
• Computer hardware and software
• Manual procedure
• Models for analysis , planning, control ,
decision making
• A database

13. SIMPLY MIS IS;
MIS is that system in which raw data is
collected and analyses it . After making
it useful , it is used for decision making
purpose

14. Meaning
•Management
practical use of power of
Decision making
•Information
processed and useful data
•System
technique of use of data for
business

15. Management
Management is the activity of getting things
done with the aid of people and other
resources.

16. • No business in the world has ever made
more money with poorer management

17. INFORMATION
• Processed data
• Useful for decision making
• Organized form of data
• Vital ingredient for the operations and
management

18. SYSTEM
A system is a group of
elements that are
integrated with the
common purpose of
achieving objective

19. An example
• Raju bought a new computer system in
which lot of peripherals attached to achieve
a common objective

20. Do you know these systems?
• School system
• Transportation system
• System of Theology
• Accounting system
• Computer systems
• Educational systems
• Solar system
• Information system

21. INFORMATION SYSTEM
• System consisting of network of all
communication channels used within an
organization
• A combination of hardware, software,
instructions and trained personnel
organized to facilitate planning , control ,
decision making in an organization

22. SYSTEM MAY BE ;
•ABSTARCT
Or
• PHYSICAL

23. Abstract system
Orderly arrangement of
interdependent ideas or constructs
eg: System of Theology

24. Physical system
Comprises a set of elements which operate
together to accomplish an objective
eg: computer system
Accounting system etc..

25. System approach to
Management(simple system
model)
System in simple terms in respect to
management ,it is a set of different
independent parts working together in
interrelated manner to accomplish a set of
objective

26. Simple System Model
Outputs
Products and
services
Financial results
Transformation process
Employees work
activities
Management
activities
Inputs
Raw material Human resources

27. Interfaces
• The interconnections and interactions
between the subsystem
• Interface occurs at the boundary and takes
the forms of inputs and outputs
eg. An user interface in a computer
system

28. Types of system
• Deterministic and Probabilistic System
• Closed and Open System
• Human and Machine’s System

29. Deterministic and Probabilistic
system
Deterministic System
•Operates in a predictable
manner
•The interaction among the part
is known with certainty
Eg: Correct computer programme
which performs exactly according
to a set of instructions

30. Probabilistic System
Probable behavior
Error prone
Eg: Working of an Inventory
System
Set of instruction given to a
Human Being

31. Closed and Open System
Closed system
Self contained and isolated from
its environment
• It is a non-Adaptive system
• Doesn’t receive inputs from
other systems
Eg: An automated wrist watch
A predefined computer programme

32. Open systems
• Exchange information material or energy
with the environment
• By interacting with other system it
establishes exchange relationships
Eg: All organizations

33. Can you Answer??
“Organizations are open system “
WHY?

34. Organization as an open
system
• Organizations receives unplanned and
unscheduled inputs
from there environment
• Organizations are capable of adapting in
the phase of changing competition

35. Human and Machine Systems
Human System
• Combination of different
subsystems
• Interrelated to achieve a common
goal
Eg: Respiratory system
Digestion system
Nerve system

36. Machine system
• Includes lot of subsystems
• Interrelated and interdependent
components
• Mainly works to achieve a common goal
Eg: Computer system

37. •Information System are generally
human- machine system in that both
performs some of the activities in the
accomplishment of a goal
Eg: Making a decision

38. subsystems
• Building blocks of development of systems
• Subsystems are interrelated and
interdependent
• Works together in order to achieve common
goal
E.g. : Peripherals attached to a computer
system
: Different functional areas of
management

39. Decomposition
• A system as a whole , is a complex
• A system should decomposed or factored
in different subsystems
• Some of the subsystem constitutes the
entire systems
• Division of whole systems into
manageable subsystems
• It makes hierarchy
• One subsystem is a element of
Suprasystem

40. Eg: Information system divided into
subsystems
1. Sales and order entity
2. Inventory
3. Production
4. Personnel & Payroll
5. Purchasing
6. Planning

41. Simplification
• Process of Organizing subsystems so as to
reduce the number of interconnections
The no . of interconnections=
1/2n(n-1)
where n=no . of subsystems

42. Organizational Efficiency and
Effectiveness
• Effectiveness is a measure of goodness of
output
• Efficiency is a measure of the resource required
to achieve the output
• The organizations tempt to measure and control
efficiency more than effectiveness
• Eg: A public school Measures performance
by cost per credit hour(efficiency) but doesn’t
measure the effect of the credit hours on the
student

43. Information system as a
system
• It receives inputs of data and instructions ,
process the data according to the
instructions and output the results
• Data storage therefore added to this system
Eg: Hardware& system storage
Management& administration system
Applications systems etc..

44. Project Management
• System concept is relative to the project
developing and control
• Subsystems should be assigned to different
members of a project team
• A project planning and control system monitors
each subsystems
• Planning and control are guided by system
objectives
• Performance for the project is measured by
overall system performance rather than by the
performance of the separate systems

45. At a glance (Part 1)
• Concepts of MIS , Systems and organizations are
particularly relevant to the information system
design
• A system consists of elements which operate
together to accomplish an objective
• Basic model of system
• Systems can be deterministic , probabilistic or
open or closed
• An information system is a human – machine
systems
• Decomposition of system into subsystem
• The system approach is especially relevant to
information system

46. Enjoy this video to understand
the concept of System

47. Questions please??
INTERACTION

48. THANK YOU CLASS
Here the end of Part 1