Under the direct supervision of the Senior Data Management Associate who provides the incumbent with regular guidance and support. The position has no supervisory role. Contacts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are not frequent. In the Field locations, under supervision of the manager, the incumbent may play a liaison role with the national and local authorities for gathering and exchange of data.

1. United Nations High Commissioner for Refugees (UNHCR)
INTERNAL/EXTERAL VACANCY ANNOUNCEMENT
Vacancy Notice No.: IVN/EVN/KEN/KAK/15/021
Title of Post Data Management Assistant Grade G4
Post Number 10009010 Date of Issue 29 September 2015
Location Sub Office Kakuma Closing Date 12 October 2015
Operational Context
Under the direct supervision of the Senior Data Management Associate who provides the incumbent
with regular guidance and support. The position has no supervisory role.
Contacts are mainly with the colleagues in the same duty station to exchange information and to
discuss the work plans. External contacts are not frequent. In the Field locations, under supervision of
the manager, the incumbent may play a liaison role with the national and local authorities for
gathering and exchange of data.
Accountability (key results that will be achieved)
- The Office has reliable and up-to-date data on persons of concern.
Responsibility (process and functions undertaken to achieve results)
- Enter data mainly related to asylum seekers, refugees and persons of concern to UNHCR into
the computer database.
- Contribute to the preparation of reports and project documents by providing information,
preparing tables and drafting routine correspondence and reports.
- Update and maintain existing databases and generate various statistical reports.
- Assist in the development of forms for data collection and analysis, if requested.
- Act as interpreter in the exchange of routine information and translate routine documents
and correspondence as and when required.
- May be required to undertake field trips to project sites.
- Perform any other duty, as requested.
Authority (decisions made in executing responsibilities and to achieve results)

2. - Decide on the data recorded in database.
- Decide on appropriate resolution to incidents and escalate issues to the supervisor if incident
cannot be resolved within the scope of responsibility.
Essential Minimum Qualifications and Experience
- Completion of the Secondary Education with post-secondary training/certificate in Electronic
data processing, Information Technology or related field;
- Minimum 3 years of previous job experience relevant to the function.
- Fluency in English and working knowledge of another relevant UN language or local
language.
(In offices where the working language is not English, excellent knowledge of working language of duty
station and working knowledge of English.)
Desirable Qualifications & Competencies
- Knowledge of any other relevant UN or local language.
- Completion of UNHCR learning programmes or specific training relevant to functions of the
position.
Competencies:-
VALUES
 INTEGRITY
 PROFESSIONALISM
 RESPECT FOR DIVERSITY CORE COMPETENCIES
CORE COMPETENCIES
 ACCOUNTABILITY
 TEAM WORK & COLLABORATION
 COMMUNICATION
 COMMITTMENT TO CONTINOUS LEARNING
 CLIENT & RESULTS ORIENTATION
 ORGANIZATIONAL AWARENESS
Relevant cross function competencies as selected by the position manager will apply.
CROSS – FUNCTIONAL COMPETENCIES
 ANALYTICAL THINKING
 INNOVATION & CREATIVITY
 TECHNOLOGICAL AWARENESS
 NEGOTIATION & CONFLICT RESOLUTION
 PLANNING & ORGANIZING
 POLICY RESEARCH & DEVELOPMENT
 POLITICAL AWARENESS
 STAKEHOLDER MANAGEMENT
 CHANGE CAPABILITY & ADAPTABILITY

3. Submission of Applications
This vacancy is open for qualified Kenyans ONLY. Female candidates are encouraged to apply.
IMPORTANT
Staff members who wish to be considered for this position should send their application letter to: The
Human Resources Section, Nairobi and attach Personal History Form (P.11). Please quote Reference
IVN/EVN/KEN/KAK/15/021. Late applications will not be considered.
Please remember to submit photocopy/scanned copies of all supporting documents. Documents
submitted shall not be returned to the applicants. Due to the volume of applications only short listed
candidates will be invited for interview. A test may also be administered.
EXTERNAL CANDIDATES
Candidates should also complete a Personal History form (P.11) available on the following link -
http://www.unon.org/docs/P11.doc and attach it to their application for the position. Applications
should be sent to postal address, P.O. Box 43801, 00100 or hand delivered to UNHCR Branch Office
for Kenya, Lynwood House, Waiyaki Way (opposite Lions Place). Please quote Reference:
IVN/EVN/KEN/KAK/15/021.
Candidates should also submit copies of academic Certificates from the relevant institutions.
Refugees – who cares? We Do.
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