Virtual Resources

1. The Student Engagement & Leadership Center Presents
RSO
ORIENTATION:
Virtual Programming
Resources

2. Virtual
Platforms

3. Microsoft Teams
• Ability to chat, meet, and collaborate in one place
• Free
• Up to 250 people (Live events up to 10,000)
• Allows for scheduling
• Allows for screen sharing, recording, sharing of screen
control
• Ability to access, share, and edit Word docs,
PowerPoint, and Excel files in real time
• Able to utilize virtual backgrounds

4. Zoom
• RSO student leaders can claim their UTEP Zoom
account.
• Using the link zoom.utep.edu
• Free
• Up to 300 people on the UTEP Zoom license
• Allows for screen sharing, recording, sharing of
screen control
• Breakout rooms and waiting rooms
• Private and group chat
• Able to utilize virtual backgrounds

5. Skype
• Up to 50 people
• Record meetings
• Enable live captions & subtitles
• Includes instant messaging

6. Video/Sound Etiquette
• Try to have video on during session – this creates a
personal touch and better connection with participants
in the session.
• During a meeting or presentation, the individual
speaking should be the only one with the video on
• Ensure that your microphone is muted when you are
not actively speaking. This helps to reduce the
feedback and creates a clearer channel for the
speaker.

7. Virtual Organization
Management

8. Officer Transitions
• Current and Future officers should meet and conduct a
proper transition.
• Share transition materials using OneDrive or uploading
documents on MineTracker
• Share updates on projects, list of important dates, and
marketing resources with new officers

9. Organization Members
• Recognize the role your organization plays in
member’s lives.
• Due to new circumstances and this new “virtual life,”
there may be a lack of ongoing interest or
engagement.
• Many members depend on their organization for a
sense of purpose and social connection. Let your
members know you are there for them!

10. Semester Schedule
• Create simple fun events to engage members virtually.
• Schedule meetings for the entire semester.
• Create an attainable schedule and stick with it!
• A schedule allows for others to plan ahead of time and having
a sense of routine can be helpful during this time.
• Try bi-weekly or monthly meetings! Weekly meetings
are probably not needed, but find a schedule that
works best for all members.

11. Virtual Recruitment
• Wear UTEP gear
• Be YOU! Get to know the people you’re talking
to and have a normal conversation before you
go into a pitch
• Have an elevator pitch ready to give new
students an idea of what your organization is
about
• CHECK MINETRACKER. Be sure to go
through your organizations roster and visit the
tab “Prospective,” to view any students who
have requested more

12. Virtual Meetings &
Communication

13. Apps to Stay Connected!
• GroupMe
• Available for Apple & Android
• Send messages without message limits or fees
• Schedule Events
• Poll feature
• WhatsApp
• Send messages without message limits or fees
• Free international calls
• Facebook Messenger
• Synced with Facebook Account
• Messages and calls
• Google Hangouts
• Phone calls, video calls, instant messaging for up to 10 users

14. How to Run Successful Virtual
Meetings
• Create an outline or plan to know what you are going
to say and do before you enter the meetings.
• Send out a brief agenda so everyone can come
prepared to contribute.
• Create a document or PowerPoint and share screen
with others.
• Include others voices! Allow other members to speak
and contribute.
• Host meetings with intentions. Don’t meet just to say
you are meeting, Zoom fatigue is real. Make meetings
short, simple, and fun!
• No matter what – COMMUNICATE!

15. Why Have Meetings?
• Planning for upcoming semester
• Check-ins with members
• Continuing to stay active during virtual life
• Keeping up with organization and campus updates

16. Meeting Ideas
• Officer/Board meetings
• Plan what the semester will look like
• General
• Talk future plans
• Host virtual socials
• Create panels related to your organization’s purpose or
mission
• Organization team builders
• “Hobby Webinars” – teaching a hobby to learn something new
and work on presentation skills
• Host workshops

17. Meeting Incentives
• Virtual Gift Cards
• Raffling free membership
• Attending enters you into raffle for no dues/fees etc.
• Bringing guests allows for extra entry
• Giving updates on how your organization will be
moving forwards
• Providing updates and sharing a game plan on how to
navigate the upcoming virtual semester will allow others to
voice themselves and provide an opportunity to allow for
member input

18. Advisor Meetings
• Schedule to meet with your advisor to keep them
involved and informed!
• Advisors serve as a guide
• Share your ideas and plans, they will be able to assist in
guidelines and share their recommendations
• If you’re feeling lost, they can –
• Suggest ideas
• Join conversations with officers to offer another opinion

19. Importance of Communication
• Being a support system for members
• Addressing questions and concerns
• Staying connected despite not being able to meet in
person
• Keeping an organization presence

20. Virtual Programming/Events
Ideas

21. Fun Virtual Ideas for Your
Organization
• Zoom study session
• Meet the Pets!
• Virtual Trivia
• Kahoot!
• Movies/TV Shows Watch Parties
• Remote Board Games
• Board Game Arena
• Online Bingo
• UPIKE Bingo Instructions
• 53 Ideas to stay engaged, by Presence
• Team Builders
• Professional Development Workshops

22. Virtual Community
Service

23. Ideas
• There are so many different opportunities to
give back, even virtually. Below are some
ideas, but by no means not the only
opportunities available. Research!
• United Nations
• Connects you with organizations working for peace
and development
• In need of skills like research, writing, art, and
design
• https://www.onlinevolunteering.org/en

24. Cont.
• Catchafire
• A volunteer search tool to find available virtual projects
• Some tasks include helping not-for-profit with tasks like writing thank you
letters or editing photos.
• https://www.catchafire.org/
• Smithsonian Digital Volunteers
• Helping the world’s largest museum, education, and research complex
• Volunteering to transcribe historical documents or edit Wikipedia articles
related to their artifacts and research
• https://www.si.edu/volunteer/DigitalVolunteers
• Translators Without Borders
• Volunteers who are fluent in more than one language will provide
translations to international organizations that focus on crisis relief,
health & education
• Additional volunteers can sign up to assist in these roles: project
manager, graphic or web page designers and fundraising
• https://translatorswithoutborders.org/volunteer/

25. Social Media

26. Keep Your Social Media
Current & Interactive
• Host social media challenges
• Create bingo boards or themed posting days
• Staying engaged and active on social media
will be helpful for people interested in joining
the organization to get a sense of what your
organization is all about!

27. Social Media Platforms
• Facebook
• Instagram
• Twitter
• LinkedIn

28. Social Media Live Q&A’s
• Instagram Live Q&A
• Able to post questions sticker to your IG story.
People can tap the sticker in your story and type a
question to ask you. You can then answer the
questions you receive in your IG story during a live
Q&A with your followers.
• Ability to select a question to answer the question
you’d like and show it to your viewers through an IG
live.
• When you’re done, you are able to save the
session and upload on your feed as an IGTV post.

29. Social Media Live Q&A’s
• Facebook Live Q&A
• Ability to see viewers comment in real time and
respond.
• Live option is located on your Facebook News
Feed. Able to create a video description and select
Audience Restrictions.
• Able to add a Facebook Live filter, lends, or doodle
if you’d like!
• Up to 90 minutes long.
• Able to post the video on your organizations page
for those who have missed it!

30. Health & Wellness

31. Ideas
• Health:
• https://info.totalwellnesshealth.com/blog/virtual-wellness-
program-ideas-remote-employees
• Fitness Challenge: Online exercise classes are very
popular. I don’t know who is hosting classes but maybe
connect with REC sports to see if they have online yoga this
fall.
• https://www.marketwatch.com/story/free-workouts-from-peloton-
nike-and-others-to-help-you-stay-active-during-your-quarantine-
2020-03-27
• Meditation:
• https://www.verywellmind.com/best-meditation-podcasts-
4771686

32. Social
• Loteria/Bingo Game Night
• https://www.latinoartsinc.org/special-events/virtual-
loter%C3%ADa/
• Painting Party (Bob Ross)
• https://www.hawk-hill.com/2019/05/bob-ross-paint-party/
• Online Virtual Tours
• https://www.goodhousekeeping.com/life/travel/a31784720/bes
t-virtual-tours/
• & more!

33. We encourage everyone to re-assess your
organization priorities and the alignment of your
goals with your mission. During this temporary shift,
be considerate of organization expectations.
Take care of one another and keep pushing forward!