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Writing an e mail
- 2. Contents E-mail structure Useful tips
- 3. 1.E-mail structure Subject Greetings Body- Explaining your purpose Persuading to Act Attachments Endings
- 4. 1.1 E-mail subject Keep the subject short and clear
- 5. 1.2 Greeting Start the message with a greeting. It helps create a friendly business-like tone. Example- Dear G.Bayarmaa Dear Mr. Smith
- 6. 1.3 Purpose Paragraphs Indicate what the whole e-mail is about Details End the e-mail informing what should happen next
- 7. 1.4 Action Any action that you want the reader to do should be clearly described. “It would be great if you would…” “Please…”
- 8. 1.5 Attachments Make sure you refer, to any attachments you are adding. Cop and paste text-only contents in the body of the e- mail
- 9. 1.6 Endings End the message in a polite way “Yours sincerely,…” “Best regards” “ Best wishes”
- 10. 2. Tips 1. Determine your desired outcome Without clear understanding of our desired end results our thoughts are disorganized.
- 11. 2.1 2. Quick answers. “What’s the point?” Skip long introductions, backgrounds, compliments and details. Jump to the point
- 12. 2.2 3.State benefits clearly If a pitch is presented make sure it includes clearly stated easily understood benefits
- 13. 2.3 4.Remember to KISS- keep it simple, stupid Show them you appreciate their time, by making e-mail short and simple to answer
- 14. 2.4 5.Avoid excessive compliments There is difference between being genuine and saying what’s on your heart.
- 15. 2.5 6. Font Matters Alternatively, if fonts are too small, too large or otherwise hard to read makes us not want to read the e- mail
- 16. 2.6 7.Minimize questions 8.Trimming of words 9.Use simple English 10.be personal and Personable 11.Make it Easy to be found.
- 17. As emotionless and needless as the idea of e-mail might sound sometimes, using the tips above can help you write an effective e-mail that actually get a reply.
- 18. Thank you for your attention
Editor's Notes
- Hello, my names is tamir, today I will talk about how to write a good effective e-mail
- My presentation has 2 main parts.
- Give the message a subject/title. E-mail messages without a subject may not be opened because of fear or viruses
- The choice of using the first name or last name depends on who you are writing to.if you are writing to a senior or you are in doubt you should definitely use his/her family name
- Start with a clear indication with what the whole e-mail is about in the first paragraph. Fill in all the details for the following paragraphs.Make sure that the final paragraph indicates what should happen next
- Use politeness phrases
- If you use and attachment make sure the file name describes the content,and is not too general
- If you didn’t put a comma after the greeting in the beginning, then do not put a comma after the ending either.
- The clearer your intention, the focused you wiil be
- People want to know what you need from them.state it clearly using minimal words.If no action or reply needed. State that also. No reply needed
- Make sure the incentives are realistic, the exchange is fair, and ther truly are benefits to the recieverPut yourselve in their shoes. Would you act on the offer?
- Using short words as possible introduce who you are context if necessary Being brief it doesn’t mean you have to be boring
- In conclusion