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Seven management and planning tools
- 1. Seven management and planning tools Tejas V
- 2. Why seven management tools To structure the brainstorming process Simplify Remove uncertainty Improve penetration
- 3. List of Tools • Affinity Diagram • Interrelationship diagraph • Tree Diagram • Matrix Diagrams • Matrix Analysis • PDPC, process decision program charts • Activity diagram
- 4. Affinity diagram • A tool that gathers large amounts of language data and organizes them into groupings based on their natural relationships. • Organises deorganised data
- 5. Interrelationship diagram Displays all the interrelated cause- and-effect relationships and factors involved in a complex problem Also known as cause and effect diagram
- 6. Tree diagram • Break down broad categories into finer and finer levels of detail. • Highlights smaller details
- 7. Matrix diagram • Connection or correlation between ideas or variables in a table format. • Six types of matrices
- 8. Prioritization Matrix •Prioritize items and describe them in terms of weighted criteria. •Ranks and sorts based on weighted scores
- 9. Process decision program chart • PDPC extends the tree diagram a couple of levels to identify risks and countermeasures • Helps identify what might go wrong • Helps to take appropriate measures against risks
- 10. Activity network diagram • Project activities that shows the sequential relationships of activities using arrows and nodes. • Depicts the timeline of the project • It shows critical path of the project
- 11. Case study Zenly Backstory 1. Zenly is a European software development company. 2. It was founded in 2015 3. It’s a mobile location sharing app 4. Company became popular within short period of time
- 12. Problems faced by the company • Bugs in the app, New features adoption • Project completion time, Single team working on multiple projects • Working on multiple initiatives at once • No project manager/lead/consultant Solution • Company hired a Project manager with experience • With the help of seven management and planning tools now they have over 11 MIL downloads
- 13. Thank You
Editor's Notes
- Seven Management and Planning Tools are a set of tools and techniques used to help effectively plan and manage various types of business operations. These tools are intended to guide you in the planning, analysis, and decision making processes. These tools were developed independently by different people for diverse purposes. However, they were assembled as a set of methods in order to achieve efficiencies in the planning and management of operations.
- The seven management and planning tools are collectively used by organizations to make better decisions and implement new solutions effectively. When used as individually, these tools provide a systematic and organized way of assessing ideas and making decisions. However, when used in combination with each other, they provide an extremely effective way to systematically solve complex issues an organization may face. as written by Japanese authors
- An Affinity Diagram is a special type of brainstorming process that is used for organising large groups of information into meaningful categories. It helps us to clarify and make sense of a large or complex Problem Its used to organize disorganized ideas Step 1 - Generate ideas Step 2 - Display ideas Step 3 - Sort ideas into groups Step 4 - Create header cards Step 5 - Draw finished diagram
- Interrelationship Diagram (also referred to as a relations diagram) identifies and displays all the interrelated cause-and-effect relationships among different concepts or ideas. Basically, it establishes links between ideas or concepts, and shows that they can be logically linked with more than one other idea or concept at a time.The process of creating an Interrelationship Diagram allows you to systematically identify and analyze the cause-and-effect relationships that exist among all critical issues. This process helps you understand the natural links between different aspects of a complex issue so you can better develop an effective solution.This technique encourages you to think in multiple directions (lateral thinking) rather than just thinking linearly.
- A Tree Diagram (also referred to as a systematic diagram) is a systematic method to outline all the details needed to complete a given objective or process. It is used to break down broad categories or complex processes into minute details allowing you to examine the finer details. CTQ critical to quality It can map levels of details of tasks that are required to accomplish a goal or task. It can be used to break down broad general subjects into finer and finer levels of detail. Developing the tree diagram helps one move their thinking from generalities to specifics.
- A Matrix Diagram is a tool that shows the connection or correlation between ideas or variables in a table format. It enables you to analyze relatively complex issues by revealing interactions and dependencies between different elements or variables.The Matrix Diagram graphically establishes relationship between two or more sets of items in such a way as to provide logical connecting points between each item. The diagram displays the strength of relationships using a grid of rows and columns. A relationship is indicated at each intersection of rows and columns as either present or absent. Thus, allowing you to identify the presence and strengths of relationships between two or more items.
- Prioritization MatricesPrioritization Matrix is a tool that sorts and ranks various options into an order of importance using weighted criteria. This technique helps identify which problems are the most important to work on solving first.A Prioritization Matrix graphically displays options and criteria in row and column format. Weights are assigned to each criteria. The matrix allows you to identify an item's relative importance by deriving a numerical value for its priority. This allows you to select and prioritize some options over others:Process Decision Program Chart (PDPC)A It uses a combination of tree and matrix diagramming techniques to do a pair-wise evaluation of items and to narrow down options to the most desired or most effective.
- Process Decision Program Chart (PDPC) is a tool for identifying and documenting the steps required to complete a process. It is intended to help you prepare contingency plans by mapping out every conceivable event that can occur when moving from a problem to possible solutions.This technique allows you to systematically identify what might go wrong with a plan. Therefore, you can create appropriate contingency plans to limit risks.
- Activity Network Diagram (also referred to as an Arrow Diagram) is a tool used to map activities and tasks for a project in sequential order. Basically, it graphically depicts a project timeline.This tool displays interdependent relationships between activities, tasks, and groups as they all impact a project. Boxes and arrows are used to depict these activities and the links between them as well as chart the sequential order of the entire process.
- Just 16 engineering Affinity diagram Cause and effect diagram Activity diagram