This document summarizes an enterprise asset management software called API PRO. It allows OEMs and equipment suppliers to simplify operations by transforming technical documentation into computer-based workflows for maintenance. The software allows suppliers to reuse documentation for similar equipment, reducing costs. It also provides integrated workflows to guide maintenance technicians and reduce maintenance costs for customers. The software runs on various platforms and offers out-of-the-box solutions tailored for equipment suppliers.

1. Enterprise Asset Management Software
THE SOLUTION FOR
OEM AND TURNKEY
SUPPLIERS
TRANSFORMATION OF TECHNICAL
DOCUMENTATION INTO
COMPUTERBASED WORK-
FLOWS FOR MAINTENANCE

2. CUT COSTS AND SIMPLIFY YOUR DAILY OPERATIONS
When delivering a new production plant or an
entire factory, a considerable part of the equip-
ment supplier’s overall project cost is typically
tied up in creating and delivering the technical
documentation to the customer. In order to reduce
this cost, you need a system that helps you collect
and distribute this documentation. This is exactly
what API PRO, Europe’s leading EAM system, will
help you do.
As you would often deliver the same type of
equipment to several customers, API PRO offers
a solution that allows you to reuse data from
your central API PRO system. This means API PRO
allows you to create new and tailored systems
that only include the equipment your customers
have purchased from you. By allowing API PRO
to handle the technical documentation – and
potentially the maintenance plans as well - you
rationalise the project process, reducing your
costs.
THE TECHNICAL DOCUMENTATION
Typically, the technical documentation of a plant Because of this document complexity, as well as the should or with irregular intervals. This can, in itself,
is expensive and often amounts up to 10 per cent immense time pressure in the production, customers result in considerable costs, such as that related
or more of the total plant costs. In most cases, con- often end up only reading the documentation spo- to production breakdowns through unplanned
struction companies, and the equipment suppliers radically. When creating a preventive maintenance downtime, increased repair expenses and decreased
and sub suppliers make a joint effort to collect the job, like the exchange of a wearing part, using this quality of produced products.
technical documentation in a clear way that fulfils type of technical documentation typically results in
the legal obligations. the following procedure: Besides these costs and potentially many others
for the customer, the equipment supplier also runs
From a customer point of view, this technical docu- • Reading the corresponding information in the the risk of additional costs potentially created by
mentation is supplied free of charge in an unlimited documentation. guarantee obligations.
scale. The customer will often end up with a very ex-
tensive collection of technical documents. Despite the • Planning and allocation of spare parts and the
well-intended thoroughness of the documentation, work craft.
this leaves the customers having to spend time going
through endless numbers of pages, in order to find • Settling of maintenance intervals.
the information they need on practical maintenance
instructions, spare parts or workflows. As this procedure is very time-consuming, mainte-
nance often ends up not being carried out at as it
THE OBJECTIVE: INTEGRATED WORKFLOWS
So, rather than the scenario described above, imagine • The employee clicks on the equipment group • Finishing off this activity, he simply enters the
this: The person in charge of maintaining the plant at in the graphical plant structure and reads the used wearing part and possible special events
your customer arrives at the office. On his computer standard description of the function. He then into the system.
screen is listed all due activities sorted by priority. He reads the linked document with the exchange
selects the first on the list, ‘Exchange of a wearing part’. instructions.
Now, rather than going through the longevity of the
typical procedure, the maintenance manager can in a • In order to check the availability of the wearing
simple and effective way hand over the pre-defined part, he clicks <Stock>. Here, he ensures the
job to a staff member: automatic reservation, starting the supply
process in perfect time .

3. THE BENEFIT OF USING API PRO
Using API PRO makes for a win-win situation, benefitting • Service agreements with different steps can be
both the equipment supplier as well as his customers. predefined directly in the system by the equipment
supplier. This will make it much easier to enter a
Equipment supplier benefits: service agreement -> Increase business.
• By integrating the documentation into the plant Customer benefits:
structure, customers have much simpler access
to the information they need -> Reduction of free • Ability to document the historical data of their internal
consultancy time during the guarantee period. and external activities as lawful proof.
• In cooperation with the customer, the equipment • Direct use of all predefined maintenance activities.
supplier gets an overview of the actual yearly
maintenance costs and can use this information for • Follow-up on all maintenance costs.
his own benefit -> Competitive advantage.
• Optimisation of spare part stock.
• Through the import of his commercial spare part
catalogue, the equipment supplier can predefine • Reduction of unplanned stop times.
himself as main supplier and thereby stimulate his
spare part after sales -> Increase business. • Effective searching for technical material, documents
etc.
• When problems/errors occur, the customer can send
the total equipment group history directly to the • Effective resource planning.
equipment supplier’s service/diagnosis centre ->
Reduction of stop time.
TECHNICAL DELIVERY
API PRO Open.7 offers an opportunity for you
to deliver a complete package, including all
necessary information, just by reusing an earlier
delivery or a template. Extensive import tools
can also be used for migration of data from your
engineering software.
For example, if you were to order a complete sy-
stem with integrated data, API PRO would include:
• Basic data, plant structure, spare parts and
so forth.
• Documentation linked to the structure.
• Preventive Maintenance routines.

4. INTEGRATED SOLUTION TECHNOLOGY STATEMENTS
• API PRO is the leading system in Europe and is API PRO is powered by Progress providing the Alstom Power O&M
available in more than 20 languages. latest multi-tier client/server technology as well as Roderick Burrough, Director of Generation
advanced reporting and database query tools. This “We have installed API PRO as our standard system
• API PRO makes extensions and change easy. allows you to optimise the utilisation of available at all power stations where we have the responsi-
computer capacity. bility for the complete maintenance of the facility.
• Over the past 20 years, API has proved that the The API CMMS software and supporting services
OEM-business is successful for both parties, API PRO runs on a wide range of client, server and fully satisfy our requirement for a reliable and com-
through our collaboration with OEM-customers database platforms. With the help of web technology, plete system”
like ALSTOM, Siemens, Invensys, APV, ABB, the API PRO system can be accessed via the internet.
Brückner, Reicofil, MAN Diesel & Turbo, SSI Schäfer. This means that the system can be accessed from ABB Service
anywhere in the world by any authorised user with Benny Selvehed, Improvement engineer
• The system offers out-of-the-box solutions: API an internet enabled PC. ”API PRO is one of the most complete EAM-systems
PRO is freely scalable in regard to number of users on the market if all modules are included. API pro-
and machines. vides the necessary tools to implement and estab-
lish a maintenance strategy of a world class quality.”
• The license design is tailored to machine and
equipment supply. Reifenhäuser Reicofil GmbH
Jörgen Linden, Service Sales Manager
“After a long period of development and search for
a highly effective maintenance software REICOFIL
is now able to deliver with its new lines a complete
database of all relevant information for optimizing
the maintenance process. Due to the modular con-
cept of the new API PRO software, it can be tailored
according to the customer’s requirement.”
API Maintenance Systems API Benelux/France
Roskildevej 342 B Jozef Van Elewijckstraat 103/3
DK-2630 Taastrup
Denmark
B-1853 Strombeek-Bever
Belgium
API Maintenance Systems develops, markets
Tel: +45 43 48 99 00 Tel: +32 2 270 4053 and supports maintenance management soft-
Fax: +45 43 48 99 01 Fax: +32 2 270 4055
ware. Maintenance management software is
sales@apipro.com belgium@apipro.com
used by many leading companies world-wide
in a variety of industries and organizations
API China
中国 上海
to maintain high-value capital assets such as
API South East Asia
plants, facilities and equipment.
Room 801, No. 228 of Jiangchang Suite 12.08, AMCORP Tower
3 Rd. AMCORP Trade Centre
Shibei Hi-Tech Park, Shanghai, 46050 Petaling Jaya
200436 Selangor, Malaysia
Tel: +86 6217 9285 801 Tel: +603 7948 5336
Fax: +86 6217 5717 malaysia@apipro.com
china@apipro.com
API Deutschland GmbH API Deutschland GmbH API Deutschland GmbH API Poland API Sweden API Sweden (Karlstad)
Karl-Götz-Straße 5 im Technologie Centrum Bis- Kistlerhofstraße 70 Wisniowy Business Park Fridkullagatan 14 S:a Kyrkogatan 6
D-97424 Schweinfurt sendorf D-81379 München Ilzecka 26 SE-412 62 Göteborg SE-651 14 Karlstad
Germany Gewerbepark 18 Germany PL-02-135 Warszawa Sweden Sweden
Tel: +49 9721 79681 400 D-49143 Bissendorf Tel: 49 89 726090 72 Poland
Tel: +46 31 707 45 45 Tel: +46 54 18 00 45
Fax: +49 9721 79681 415 Germany Tel: +48 225 757 308
germany@apipro.com Fax: +46 31 707 39 95 sweden@apipro.com
germany@apipro.com Tel: 49 9721 79681 500 Fax: +48 222 111 689
sweden@apipro.com
germany@apipro.com poland@apipro.com
www.apipro.com