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1. Time
Optimization
Your Company Name

2. Agenda
2
ToEstablishTheTimeYouWantTo
MakeAvailableForYourWork
ScheduleHigh-priorityActivities
IdentifyTimeConsumingAreas
TextHere,TextHere
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3. 3
01 Identify Time Consuming
Areas
02 Guiding Principles of Time &
Self Management
03 Stress & Procrastination
04 Workplace Breaks
05
Prioritizing Workload &
Key Tasks
06 Planning & Prioritizing
Your Own Workload
07 Task Assignment &
Evaluation
08 KPI Metrics & Dashboard
Content

4. Identify Time
Consuming Areas
Text Here
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4

5. Time Task/Activity
Estimated Time
Duration
% Contribution
Ideal
Estimated Time
Comments
9:00 – 9:30 Task 1 30 Mins Text Here Text Here Text Here
9:30 – 10:30 9:00 – 9:30 1 Hour Text Here Text Here Text Here
10:30 – 11:30 9:00 – 9:30 1.5 Hours Text Here Text Here Text Here
11:30 – 1:00 9:00 – 9:30 55 Mins Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here
Time Consuming Areas
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6. 6
Guiding Principles of
Time & Self Management
Planning &
Controlling Your
Workload
Reducing Travel
Time & Optimize
Time Utilization
Identify Time
Consuming
Areas
• Weekly Task Schedule
• Workload Prioritization Chart
• Ways To Reduce Employee Travel Time
• Time Utilization Analysis
• Communication Plan Checklist
• Communication Plan

7. Employee Weekly Task Schedule
7
Employee Name Task Description Estimated Due Date Completion Status
Estimated Time
Taken (Hours)
Mon John Smith Product Campaigning 20th Oct Complete 4.5
Tue Kylie Minor Marketing 5th Nov Pending 6
Wed Steven Lay Finance 15th Dec Pending 7
Thu Text Here Text Here Text Here Text Here Text Here
Fri Text Here Text Here Text Here Text Here Text Here
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8. Workload Prioritization Chart
8
Urgent Not Urgent
IMPORTANT
Do Immediately Decide : Plan or Schedule
Text Here Text Here
Text Here Text Here
Text Here Text Here
Text Here Text Here
Text Here Text Here
NOTIMPORTANT
Delegate if Possible Dump
Text Here Text Here
Text Here Text Here
Text Here Text Here
Text Here Text Here
Text Here Text Here
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9. Ways To Reduce Employee Travel Time
9
Employee Name
Task
Assigned
Estimated
Completion Time
(Hours)
Actual Time Taken
(Hours)
In Between Travel
Time (Hours)
Ways To Reduce
Travel Time
Adam Levitt Product Advertising 5 7 2 Text Here
Kevin Smith Process Designing 2 5 5 Text Here
Jacob Oram Budget Allocation 3 4 1 -
Text Here 9:00 – 9:30 55 min Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here
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10. Time Utilization Analysis
10
Roger Stan Budget Preparation
Chris Lee Database Management
Jerry Brown Text Here
Daniel Jay Text Here
Text Here Text Here
Utilization Analysis (in %)
Scheduled Actual
Weekly Time (in hours)
Scheduled ActualEmployee Name Tasks Assigned
5
9
7
-
-
3
6
4
-
-
62.55
70
82
-
-
55
67
77
-
-
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11. Communication Plan Checklist
11
Frequency of Meetings Types of Communication
CommentsTarget Audience Weekly Monthly Yearly Once
In Person
Meeting
Emails
Memos &
Information posted
on Website
Board of Directors Text Here
Shareholders Text Here
Executive Staff Text Here
Employees Text Here
Text Here Text Here
Text Here Text Here
Text Here Text Here
Text Here Text Here
Text Here Text Here
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12. Communication Plan
12
Communicate to
Communicate
What Purpose
Frequency/
Duration Team Stakeholders
Communication
Method
Text Here - Text Here - - Text Here
- Text Here - Text Here Text Here -
Text Here - Text Here Text Here - Text Here
Text Here Text Here Text Here - Text Here -
- Text Here - Text Here - Text Here
Text Here - Text Here Text Here Text Here -
Text Here Text Here Text Here - Text Here Text Here
- Text Here - Text Here - Text Here
Text Here - Text Here Text Here Text Here -
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13. Detailed Communication Plan
13
Deliverable Description Delivery Method Frequency Owner Audience
Reports
Project Status Report Regular Update on Critical Project Issues E-mail Weekly Project Manager Project Sponsor
- - - - - -
Deliverable Description Delivery Method Frequency Owner Audience
- - - - - -
Deliverable Description Delivery Method Frequency Owner Audience
Presentations
Project Review Project Status Update Meeting Monthly Project Manager Project Team
- - - - - -
Deliverable Description Delivery Method Frequency Owner Audience
- - - - - -
Deliverable Description Delivery Method Frequency Owner Audience
Project
Announcements
Task Reminders Task Owner Schedule Reminders E-mail Daily Project Co-ordinator Project Manager
- - - - - -
Deliverable Description Delivery Method Frequency Owner Audience
- - - - - -
Deliverable Description Delivery Method Frequency Owner Audience
Reviews & Meetings
Team Meeting Meeting To Review Project Status Meeting Monthly Project Co-ordinator Project Team
- - - - - -
Deliverable Description Delivery Method Frequency Owner Audience
- - - - - -
Deliverable Description Delivery Method Frequency Owner Audience
Team Morale
Team Event Regularly Schedule Team Events Event Quarterly Project Sponsor Project Manager
- - - - - -
Deliverable Description Delivery Method Frequency Owner Audience
- - - - - -
Deliverable Description Delivery Method Frequency Owner Audience
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14. Stress &
Procrastination
Sources of Stress
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Negative Impacts of Stress
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Procrastination
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14

15. 15
Sources of
Workplace Stress
35% Work Pressures
15% Exposure To Violence
25% Harassment or Bullying
25% Other Mental Stress Factors

16. Negative Impacts of
Workplace Stress (1/2)
45% Workload/Long Hours
13% Fear of Job Loss
17% Inadequate Staffing
22% Lack of Work-life Balance
32%
Technology – Access To Work
Outside Work Hours
16

17. Negative Impacts of Workplace Stress (2/2)
17
Cognitive Symptoms Physical Symptoms Emotional Symptoms Physiological Symptoms
Memory Problems Arches and Pains Moodiness Eating More or Less
Inability To Concentrate Diarrhea or Constipation Irritability or Short Temper Sleeping Too Much or Too Little
Poor Judgement Nausea and/or Dizziness Agitation and Inability To Relax Isolating Yourself From Others
Seeing Only The Negative Chest Pain and/or Rapid Heartbeat Feeling Overwhelmed
Procrastinating or Neglecting
Responsibilities
Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here
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18. Impact of Procrastination at Workplace
18
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Increased Wasted Time
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Increased Stressed Level
Missed Opportunities
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Poor Employee Performance
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Add Impact Here
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Add Impact Here
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06 01
02
0304
05

19. Avoidance of Workplace Procrastination
19
Make a Plan
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Break it Down
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Avoid Distractions When You Can
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Prioritize Your Assignments
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Take a Break
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Just Give it 10. Focus on The
Task For Just 10 Minutes
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20. 20
Workplace
Break
Importance of Breaks
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Workplace Breaks Criteria Table
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Text Here
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21. Importance of
Workplace Breaks
Regular Breaks of 1.5 Minutes
Increases Our Workers
Productivity
Employees Become Efficient
When They Surf Media Regularly
A 15-second Break Taken Every
10 Minutes Reduces Fatigue By
50% of Our Employees
Text Here
Text Here
Microbreaks are Between 30
Seconds To 5 Minutes
Just One Such Break Improves Mental Acuity
of our Employees
21

22. Workplace Breaks Criteria Table
22
Employee Name Work Assigned
Estimated
Time
(in Hours)
Break
Time
(in Hours)
Performance
Level
(Before Break)
Performance
Level
(After Break)
Break Span
Analysis
Daniel Matt Product Advertising 4 1 Text Here Text Here Text Here
Roger Stan Budget Preparation 5 1.5 Text Here Text Here Text Here
Chris Jacob
Database
Management
3 1 Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here Text Here
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23. 23
Prioritizing Workload
& Key Tasks
Key Assignments Tasks Table
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Priority Task Table
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Text Here
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24. Key Assignments Task Table
24
Employee
Name
Key
Assignments
Start Time
(Hours)
Finish Time
(Hours)
Time Spent
(Hours)
Comments
(If Any)
Chris Smith Channel Sales 9:00 am 10:00 am 1 Hour Text Here
Allen Walker Product Marketing 10:00 am 11:30 am 1.5 Hours Text Here
Text Here Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here
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25. Priority Task Table
25
Employee Name Tasks Assigned
Estimated
Completion Time
(Hours)
Assigned
By
Employee Inputs
Task
Priority
Alex Grey Product Marketing 4 Kylie Minuge Excellent High
John Smith Preparing Reports 3 Kelly Jones Average Medium
Jason Roy CSR Activities 5 Nick James Good Low
Text Here Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here
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26. Planning & Prioritizing
Your Own Workload
Employee Timesheet
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Planning & Prioritizing Projects, Goals & Tasks
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Text Here
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26

27. Employee Time Sheet
27
Monday Tuesday Wednesday Thursday Friday
Total
Tasks Hours Tasks Hours Tasks Hours Tasks Hours Tasks Hours
Roy Email Marketing 4 Text Here 6 Text Here 5 Text Here 4 Text Here 3 -
James Staff Training 5 Text Here 4 Text Here 4 Text Here 5 Text Here 4 -
Kelly Advertising 3 Text Here 4 Text Here 2 Text Here 2 Text Here 3 -
Text Here Text Here - Text Here - Text Here - Text Here - Text Here - -
Text Here Text Here - Text Here - Text Here - Text Here - Text Here - -
Text Here Text Here - Text Here - Text Here - Text Here - Text Here - -
Text Here Text Here - Text Here - Text Here - Text Here - Text Here - -
Text Here Text Here - Text Here - Text Here - Text Here - Text Here - -
Text Here Text Here - Text Here - Text Here - Text Here - Text Here - -
Employee
Name
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28. Goals & Tasks Prioritization Table
28
Workload Category
Project Goals
& Tasks
Urgent
High
Medium
Low
Importance
High
Medium
Low
Effort
Low
Medium
High
Task Here 1 3 2
Task Here 3 2 1
Task Here 1 2 1
Task Here 2 2 1
Task Here 1 3 2
Task Here 1 1 2
PRIORITY
4
6
3
1
2
5
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29. 29
Task Assignment &
Evaluation
Team Skills
Matrix
Team Based
Evaluation
Employee Time
Management
Evaluation Chart
• Competency Team Skills Matrix
• Project Team Skills Matrix
• Team Skills Matrix Analysis
• Employee Task Status Table
• Task Based Recognition Chart
• Text Here
• Text Here

30. Competency Team Skills Matrix
30
Team Member
A
Team Member
B
Team Member
C
Team Member
D
Team Member
E
Team Member
F
Team Member
G
Team Member
H
1
No
Competence
Communication Skills 5 1 3 3 1 4 3 2
2
Low
Competence
Adaptability 4 4 - 2 2 4 3 4
Decision Making 3 2 1 3 - 2 - 3
3
Some
Competence
Competency 4 4 1 4 4 1 4 5 3
Competency 5 4 3 3 4 - 2 1 4
4
High
CompetenceCompetency 6 5 5 4 3 - 2 3 6
Competency 7 5 4 1 5 1 3 5 1
5
Expert
Competency 8 4 3 5 1 2 - 4 1
Members/
Competencies
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31. Project Team Skills Matrix
31
Skills
Team Members
Project
Management
Problem
Solving
Public Speaking Communication Accounting Recruitment Research Skills
Team Member A
Team Member B
Team Member C
Team Member D
Team Member E
Team Member F
Team Member G
Team Member H
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1
No
Competence
2
Low
Competence
3
Some
Competence
4
High
Competence
5
Expert

32. Team Skills Matrix Analysis
32
Role
Project
Management
Leadership
SixSigma
PCHardware
Written
Communication
Presentation
TextHere
TextHere
TextHere
TextHere
Jane Doe Supervisor X X X X X
Sally Johnson Technician X X X X
Sandra Day Analyst X X X X
Susan Jones
Project
Management
X X X X
Joe Smith Technician X X X X
Name Here Text Here X X X X X X X X X
Name Here Text Here X X X X
Name Here Text Here X X X X X X
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X = Critical To Role
Basic Skill
Advanced Skill
Needs Training

33. Employee Task Status Table
33
Status Task/Activity Person Responsible Due Date
Complete Sales Tom James 23rd Oct
In Progress Product Marketing Jason Roy 15th Dec
Complete Database Management Dick Jones 7th Sep
Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here
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34. Task Based Recognition Chart
34
Details Particulars
Who is being responsible? (Name/title) Jordan
What is the name of the award? Text Here
Name of the organization sponsoring the award? (Name/logo) Text Here
Timeframe for the award? (Month, quarter, year, date of award) Text Here
Reason for the award Text Here
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35. Employee Time Management Evaluation Chart
35
Particulars Nos.
I choose to do my work at times when I am most alert 4
In the morning I take A few minutes to figure out the things I have to do throughout the day 5
I allow enough time to complete my tasks well 3
I am aware of how I spend my time 3
I get enough rest, exercise and eat healthy food 5
Add your activity here -
Add your activity here -
Add your activity here -
Add your activity here -
Total score -
Score Results Use The Score Below & Write Numbers in The Column in The Table
65 - 80 ( you are using your time wisely) 5 - always, 4 - usually, 3 - sometimes, 2 - not often, 1 - never
40 - 64 ( you need a little time up)
16 - 39 ( your time usage needs some major adjustment)
Focus on Low Scoring Areas To Improve Your Time Management Skills
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36. 36
KPI Metrics &
Dashboard
Employee Weekly
Efficiency Dashboard
Labor Effectiveness
Dashboard
Employee Engagement
Dashboard
• Competency Team Skills Matrix
• Project Team Skills Matrix
• Team Skills Matrix Analysis
• Employee Task Status Table
• Task Based Recognition Chart
• Text Here
• Text Here

37. Employee Weekly Efficiency Dashboard
37
Date Description
Duration
(In Hours)
Planned
(In Hours)
Remaining
(In Hours)
1-10-18 Daily Catch-up 2 2 0
1-10-18 Weekly Catch-up 1 1 0
31-10-18 Monthly Catch-up 1.5 1.5 0
31-10-18
Weekly
Management
Meeting
1 1 0
No. Project Name /Client Total done Total to do
3 Project for design LLM 15:30 2:30
Tasks Need Attention
7
Tasks
Planned H Current Week
70
Planned 70h
Actual H Current Week
In Progress
Done W/O Activity Ty….
Waiting
Project Deadline This…
6
Projects
Cancelled Projects
1
Project
30
10
12
14
20
9
5
Team Hours By Activities
25
35
45
55
Jerry Nelson
Tom Stump
Kelly Natie
Jason Thomas
Team Hours Logged This Week
Project Done/To Do
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Everyone’s Completed Activities This Week

38. Labour Effectiveness Dashboard
38
ABSENTEEISM 82 Days
Avg Yearly Absenteeism
10%
Avg Absenteeism Rate
Target < 25%
0
2
4
6
8
10
2013 2014 2015 2016 2017 2018
Absenteeism Rate
Absenteeism Over The Last 5 Years
OVERTIME HOURS 1.5 Hours
Avg Overtime Per Week
Yearly Average Overtime Hours
(Per Employee)
0
20
40
60
80
2013 2014 2015 2016 2017 2018
Average Overtime By Age Group
0 2 4
26-35
36-45
46-54
<25
>55
Hours
Training Costs By Training Years and Duration of Training
TRAINING COSTS Text Here
Text Here
$7K
$8K
$5K
$11K
$13K
$15K
1 2 3
3 Year Occupation
Net Cost
Returns
$7K
$5K
$13K
$15K
1 2
2 Year Occupation
0%
20%
40%
60%
80%
2013 2014 2015 2016 2017 2018
OLE Over The Last 5 Years
20%
45%
70%
50%
30%
0%
20%
40%
60%
80%
OLE By Department
OVERALL LABOR
EFFECTIVENESS (OLE)
Text Here
Text Here
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.

39. Key Metrics of Employee Engagement
Personal Growth Relationship with Managers Technical Skills Relationship with Colleagues
Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here
Employee Engagement Dashboard
39
0
2
4
6
8
10
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL
Employee Engagement Score
9
Great!
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40. Employee Efficiency Status KPI
40
Efficiency Index
0.64
Cost or Savings
$ - 2250
99%
• Text Here
• Text Here
• Text Here
Inbox Status
0.82
• Text Here
• Text Here
• Text Here
Process Efficiency
0.64
• Text Here
• Text Here
• Text Here
Employee Efficiency
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41. Employee Efficiency KPI
41
Add Performance Review
Employee Name : William Boyle
Reviewer Name : John Smith
From : 5-03-2018
To : 5-06-2018
Due Date : 15-09-2018
Update Key Performance Indicator
Job Title : Sales Manager
Key Performance Indicator: Make Atleast 25 Cold Calls a Week
Minimum Rating : 1
Maximum Rating : 5
Make Default Scale : _____________________________
Performance Review
Employee : Karen Jones
Job Title : Marketing
Reviewer : Terry Jonas
Review Period : 8th July – 22nd Dec, 2018
Status : In Progress
Key Performance
Indicator
Min - Max
Rating
Rating
Reviewer
Comments
Meet Quarterly on
Target Earnings
(OTE)
1 - 5 4 Text Here
Make Atleast 25 Cold
Calls a Week
1 - 5 3 Text Here
Text Here - - Text Here
Text Here - - Text Here
Text Here - - Text Here
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42. Employee Performance Measurement KPI
42
Attitude Towards Work
%
3780000
-4.4%
Work Outcome %
28897
-2.7%
Self Improvement %
3.1%
2.5%
Percentage Contribution
%
4.0%
25.9%
Add Criteria Here
57
3%
Add Criteria Here
76%
4.1%
Add Criteria Here
8
10%
Add Criteria Here
14
12%
Employee
Performance
KPI
VsPreviousMonth
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43. 43
Time Optimization Icons Slide
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44. 44
Additional Slides

45. 45
Mission
01
Mission
02
Mission
03
Mission
04
Our Mission
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46. 46
Meet Our Team
Name Here
Designation
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Name Here
Designation
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Designation
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Name Here
Designation
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47. 47
About Our
Company
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Target Audiences
Preferred By Many
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Values Client
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48. 48
2017
54%
Text Here
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2018
84%
Text Here
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Comparison

49. 49
2011
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2012
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2013
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2014
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Timeline

50. 50
Timeline Contd…
2015
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2016
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2017
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2018
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51. 51
Financial
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52. 52This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Target
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53. 53
Dashboard
Text Here
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10%
0 100
20
10
30
40
80
90
70
60
50
Low High
Middle
50%
0 100
20
10
30
40
80
90
70
60
50
Low High
High
80%
0 100
20
10
30
40
80
90
70
60
50
Low High
Low

54. 54
Location
25%
65%
35%
20%
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55. 55
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Text Here
This slide is 100% editable.
Adapt it to your needs and
capture your audience's
attention.
Text Here
This slide is 100% editable.
Adapt it to your needs and
capture your audience's
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This slide is 100% editable.
Adapt it to your needs and
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Post It

56. 56
04
03
02
01
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audience's attention.
Text Here
This slide is 100% editable. Adapt
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audience's attention.
Text Here
This slide is 100% editable. Adapt
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audience's attention.
Text Here
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it to your needs and capture your
audience's attention.
Text Here
Venn

57. 57
Mind Map
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58. 58
Area Chart
0
10
20
30
40
50
60
70
80
90
100
2011 2012 2013 2014 2015 2016 2017
Product 01
Product 02
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.

59. 59
Clustered Bar
0 10 20 30 40 50 60 70 80 90 100
Q1
Q2
Q3
Q4
Product 02
Product 01
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.

60. 60
4.3
2.5
3.5
0
0.5
1
1.5
2
2.5
3
3.5
4
4.5
5
Category 1 Category 2 Category 3
Product 01
5
3
2.5
0
1
2
3
4
5
6
Category 1 Category 2 Category 3
Product 02
Cluster Column
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.

61. 61
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