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1. Effective
Time Planning
Your Company Name

2. To Establish The Time You
Want To Make Available For
Your Work
Identify Time
Consuming Areas Text Here
Schedule High-
priority Activities
AGENDA
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2

3. 3
Content 1. Identify Time Consuming Areas
2. Guiding Principles Of Time & Self Management
3. Stress & Procrastination
4. Workplace Breaks
5. Prioritizing Workload & Key Tasks
6. Planning & Prioritizing Your Own Workload
7. Task Assignment & Evaluation
8. Task Assignment & Evaluation

4. Identify Time Consuming Areas4
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Text Here
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Text Here
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Text Here

5. Time Consuming Areas5
Time Task/Activity
Estimated Time
Duration
% Contribution
Ideal
Estimated Time
Comments
9:00 – 10:30 Task 1 25 Mins Text Here Text Here Text Here
10:30 – 12:00 10:30 – 12:00 60 Hour Text Here Text Here Text Here
12:00 – 1:30 10:30 – 12:00 1.5 Hours Text Here Text Here Text Here
1:30 – 3:00 10:30 – 12:00 40 Mins Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here
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6. Guiding Principles of Time & Self Management6
• Weekly Task Schedule
• Workload Prioritization Chart
Planning & Controlling Your Workload
• Ways To Reduce Employee Travel Time
• Time Utilization Analysis
Reducing Travel Time & Optimize Time Utilization
• Communication Plan checklist
• Communication Plan
Identify Time Consuming Areas
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7. Employee Weekly Task Schedule7
Employee
Name
Task
Description
Estimated Due Date Completion Status
Estimated Time
Taken (Hours)
John Smith Product Campaigning 15th Oct Complete 3
Kylie Minor Marketing 8th Nov Pending 2
Steven Lay Finance 25th Dec Pending 8
Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here
Mon
Tue
Wed
Thu
Fri
Day
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8. Workload Prioritization Chart8
Do Immediately
DELEGATE IF POSSIBLE
• Text Here
• Text Here
• Text Here
• Text Here
• Text Here
Do Immediately
DUMP
• Text Here
• Text Here
• Text Here
• Text Here
• Text Here
URGENT
Do Immediately
• Text Here
• Text Here
• Text Here
• Text Here
• Text Here
NOT URGENT
Do Immediately
• Text Here
• Text Here
• Text Here
• Text Here
• Text Here
IMPORTANTNOTIMPORTANT
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9. Ways to Reduce Employee Travel Time9
Employee
Name
Task
Assigned
Estimated
Completion Time
(Hours)
Actual Time Taken
(Hours)
In between Travel
Time (Hours)
Ways to reduce
Travel Time
Adam Levitt Product Advertising 8 5 2 Text Here
Kevin Smith Process Designing 2 3 6 Text Here
Jacob Oram Budget Allocation 6 4 1 Text Here
Text Here 10:00 – 10:30 50 Mins Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here
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10. Time Utilization Analysis10
Employee Name Tasks Assigned
Weekly Time (in hours) Utilization Analysis (in %)
Tasks
Assigned
Actual Scheduled Actual
Roger Stan Budget Preparation
Chris Lee Database Management
Jerry Brown Text Here
Daniel Jay Text Here
Text Here Text Here
6
3
-
-
4
3
9
-
-
2
2
4
-
-
9
3
8
-
-
7
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11. Communication Plan Checklist11
Frequency of Meetings Types of Communication
Target
Audience
Weekly Monthly Yearly Once
In Person
Meeting
Emails
Memos &
Information posted
on Website
Comments
Board of Directors Text Here
Shareholders
Text Here
Executive Staff
Text Here
Employees Text Here
Text Here Text Here
Text Here Text Here
Text Here Text Here
Text Here Text Here
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12. Communication Plan12
Communicate
What Purpose
Frequency/
Duration
Communicate to
Communication
MethodTeam Stakeholders
Text Here Text Here - Text Here - Text Here
- - Text Here - Text Here -
Text Here - Text Here Text Here - Text Here
- Text Here - Text Here Text Here -
Text Here - Text Here - - Text Here
- Text Here - Text Here Text Here -
Text Here - Text Here - - Text Here
- Text Here - Text Here Text Here -
Text Here - Text Here Text Here - Text Here
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13. Detailed Communication Plan13
Deliverable Description Delivery Method Frequency Owner Audience
Project Status Report Regular update on critical project issues E-mail Weekly Project Manager Project Sponsor
Deliverable Description Delivery Method Frequency Frequency Audience
- - - - - -
Deliverable Description Delivery Method Frequency Frequency Audience
- - - - - -
Project Review Project Status Update Meeting Monthly Project Manager Project Team
Deliverable Description Delivery Method Frequency Owner Audience
- - - - - -
Deliverable Description Delivery Method Frequency Owner Audience
- - - - - -
Task Reminders Task owner schedule reminders E-mail Frequency Owner Project Manager
Deliverable Description Delivery Method Frequency Owner Audience
- - - - - -
Deliverable Description Delivery Method Frequency Owner Audience
- - - - - -
Team Meeting Meeting to review project status Meeting Frequency Owner Project Team
Deliverable Description Delivery Method Frequency Owner Audience
- - - - - -
Deliverable Description Delivery Method Frequency Owner Audience
- - - - - -
Team Event Regularly schedule team events Event Frequency Owner Project Manager
Deliverable Description Delivery Method Frequency Owner Audience
- - - - - -
Deliverable Description Delivery Method Frequency Owner Audience
- - - - - -
Reports
Team Morale
Project
Announcements
Presentations
Reviews &
Meetings
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14. Identify Time Consuming Areas14
• Weekly Task Schedule
• Workload Prioritization Chart
Text Here
• Ways To Reduce Employee Travel Time
• Time Utilization Analysis
Text Here
• Communication Plan checklist
• Communication Plan
Text Here
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15. 15
02
01
03
04
Sources of
Workplaces Stress
Work Pressures 20%
Exposure to Violence 60%
Harassment or Bullying 80%
Other Mental Stress Factors 10%
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16. Negative Impacts of Workplace Stress (1/2)16
15% 30% 50% 70% 90%
Workload/long
Hours
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Fear of Job
Loss
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Inadequate
Staffing
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Lack of Work-life
Balance
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Technology –
Access to work
Outside Work Hours
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17. 17
01 Cognitive Symptoms
• Memory problems
• Inability to concentrate
• Poor judgement
• Seeing only the negative
• Your text here
• Your text here
03 Physical Symptoms
• Arches and pains
• Diarrhea or constipation
• Nausea and/or dizziness
• Chest pain and/or rapid heartbeat
• Your text here
• Your text here
02 Emotional Symptoms
• Moodiness
• Irritability or short temper
• Agitation and inability to relax
• Feeling overwhelmed
• Your text here
04 Physiological Symptoms
• Eating more or less
• Sleeping too much or too little
• Isolating yourself from others
• Procrastinating or neglecting
responsibilities
• Your text here
Negative Impacts
of Workplace
Stress (2/2)
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18. Impact of Procrastination at Workplace18
Increased Wasted Time
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Add Impact Hare
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Add Impact Hare
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Missed Opportunities
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Increased Stressed Level
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Poor Employee Performance
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19. AvoidanceofWorkplace
Procrastination
Make a Plan
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Break it Down
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Prioritize your Assignments
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Take a Break
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audience's attention.
Avoid Distractions
when you can
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audience's attention.
Just give it 10. Focus on
the task for just 10 minutes
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19

20. Workplace Break20
Importance of Breaks
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Workplace Breaks Criteria Table
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Text Here
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21. Importance of
Workplace
Breaks
Regular breaks of 1.5 minutes increases
our workers productivity
Employees become efficient when they surf
media regularly
A 15-second break taken every 10 minutes reduces
fatigue by 50% of our employees
Microbreaks are between 30 seconds to 5 minutes
Text Here
Text Here
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21

22. Workplace Breaks Criteria Table22
Employee
Name
Work Assigned
Estimated
Time
(in Hours)
Break
Time
(in hours)
Performance
Level
(Before Break)
Performance
Level
(After Break)
Break Span
Analysis
Daniel Matt
Product
Advertising
2 7 Text Here - Text Here
Roger Stan
Budget
Preparation
9 1 - Text Here -
Chris Jacob
Database
Management
4 2 Text Here - Text Here
Text Here - - - - Text Here -
Text Here - - Text Here Text Here - Text Here
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23. Prioritizing Workload & Key Tasks23
Key Assignments Tasks Table
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Priority Task Table
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Text Here
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24. Key Assignments Task Table24
Employee
Name
Key
Assignments
Start Time
(Hours)
Finish Time
(Hours)
Time Spent
(Hours)
Comments
(if any)
Chris Smith Channel Sales 10:00 Am 10:30 Am 1 Hour Text Here
Allen Walker Product Marketing 10:30 Am 11:30 Am 1.5 Hours Text Here
Text Here Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here
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25. Priority Task Table25
Employee Name Tasks Assigned
Estimated
Completion Time
(hours)
Assigned
By
Employee Inputs
Task
Priority
Alex Grey Product Marketing 4 Kylie Minuge Excellent High
John Smith Preparing Reports 3 Kelly Jones Average Medium
Jason Roy CSR Activities 5 Nick James Good Low
Text Here Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here
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26. Planning & Prioritizing Your Own Workload26
Employee Timesheet
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Planning & Prioritizing Projects, Goals & Tasks
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Text Here
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27. Employee Time Sheet27
Monday Tuesday Wednesday Thursday Friday
Total
Tasks Hours Tasks Hours Tasks Hours Tasks Hours Tasks Hours
Roy
Email
Marketing
2 Text Here 1 Text Here 7 Text Here 6 Text Here 9 -
James Staff Training 1 Text Here 6 Text Here 2 Text Here 3 Text Here 6 -
Kelly Advertising 8 Text Here 9 Text Here 3 Text Here 1 Text Here 2 -
Text Here Text Here - Text Here - Text Here - Text Here - Text Here - -
Text Here Text Here - Text Here - Text Here - Text Here - Text Here - -
Text Here Text Here - Text Here - Text Here - Text Here - Text Here - -
Text Here Text Here - Text Here - Text Here - Text Here - Text Here - -
Text Here Text Here - Text Here - Text Here - Text Here - Text Here - -
Text Here Text Here - Text Here - Text Here - Text Here - Text Here - -
Employee
Name
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28. Goals & Tasks Prioritization Table28
Workload Category
Project Goals
& Tasks
Urgent
High
Medium
Low
Importance
High
Medium
Low
Effort
Low
Medium
High
Text Here 8 7 5
Text Here 2 8 6
Text Here 5 2 9
Text Here 1 4 7
Text Here 7 3 1
Text Here 5 1 6
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29. Task Assignment & Evaluation29
• Competency Team Skills Matrix
• Project Team Skills Matrix
• Team Skills Matrix Analysis
Team Skills Matrix
• Employee Task Status Table
• Task Based Recognition Chart
Team Based Evaluation
• Text Here
• Text here
Employee Time Management Evaluation Chart
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30. Competency Team Skills Matrix30
Members/
Competencies
Team
Member A
Team
Member B
Team
Member C
Team
Member D
Team
Member E
Team
Member F
Team
Member G
Team
Member H
Communication Skills 2 1 7 1 9 4 2 6
Adaptability 7 3 - 6 4 8 1 9
Decision Making 1 9 6 8 - 6 - 2
Competency 4 4 7 2 9 8 2 8 3
Competency 5 3 6 8 1 - 1 6 4
Competency 6 3 4 3 7 - 3 2 7
Competency 7 7 4 2 5 7 9 7 5
Competency 8 5 2 7 2 3 - 9 3
1
No
Competence
2
Low
Competence
3
Some
Competence
4
High
Competence
5
Expert
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31. Project Team Skills Matrix31
Team
Members
Project
Management
Problem
Solving
Public
Speaking
Communication Accounting Recruitment
Research
Skills
Team Member A
Team Member B
Team Member C
Team Member D
Team Member E
Team Member F
Team Member G
Team Member H
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32. Team Skills Matrix Analysis32
X = Critical To Role Basic Skill Advanced Skill Needs Training
Team
Members
Role
Project
Management
Leadership Six Sigma PC Hardware
Written
Communication
Presentation
Jane Doe Supervisor _ Text Here Text Here _ Text Here Text Here
Sally Johnson Technician
_ _
_ Text Here _ _
Sandra Day Analyst Text Here _
_ _
Susan Jones
Project
Management
_
_
Text Here
_
Text Here Text Here
Joe Smith Technician Text Here _ Text Here Text Here _ _
Name Here Text Here Text Here Text Here _ Text Here Text Here _
Name Here Text Here _ Text Here Text Here
_
Text Here Text Here
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33. Employee Task Status Table33
Status Task/Activity Person Responsible Due Date
Complete Sales Tom James 23rd Oct
In Progress Product Marketing Jason Roy 15th Dec
Complete Database Management Dick Jones 7th Sep
Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here
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34. Task Based Recognition Chart34
Particulars Details
Jordan Who is being responsible? (Name/title)
Text Here What is the name of the award?
Text Here Name of the organization sponsoring the award? (Name/logo)
Text Here Timeframe for the award? (Month, quarter, year, date of award)
Text Here Reason for the award
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35. Employee Time Management Evaluation Chart35
Focus on Low Scoring Areas to Improve Your Time Management Skills
Score Results
65 - 80 ( You are using your time wisely)
40 - 64 ( You need a little time up)
16 - 39 ( Your time usage needs some major adjustment)
Use the Score Below & Write Numbers in
the Column in the Table
5 - Always, 4 - Usually, 3 - Sometimes, 2 - Not Often, 1 - Never
Particulars Nos.
I choose to do my work at times when I am most alert 2
In the morning I take A few minutes to figure out the things I have to do throughout the day 1
I allow enough time to complete my tasks well 9
I am aware of how I spend my time 7
I get enough rest, exercise and eat healthy food 4
Add your activity here -
Add your activity here -
Add your activity here 2
Add your activity here -
Total Score 24
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36. Task Assignment & Evaluation36
• Competency Team Skills Matrix
• Project Team Skills Matrix
• Team Skills Matrix Analysis
Team Skills Matrix
• Employee Task Status Table
• Task Based Recognition Chart
Team Based Evaluation
• Text Here
• Text here
Employee Time Management Evaluation Chart
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37. Employee Weekly Efficiency Dashboard37
No. Project Name /Client Total done Total to do
3 Project for design LLM 15:30 2:30
Everyone’s completed activities this week
Project done/to do
Team hours logged this week
Team hours by activities
7 3 0
Tasks need attention
Tasks Planned 75h
Planned h current week
Waiting
Done w/o activity ty….
In Progress
Actual h current week Project deadline this…
Projects Project
Cancelled projects
25%
20%
29%
10%
7%
9%
5
7
8
6
6
8
9
7
0 2 4 6 8 10
Jason
Thomas
Kelly Natie
Tom Stump
Jerry
Nelson
Date Description Duration (in hours) Planned (in hours)
Remaining (in
hours)
1-10-18 Daily catch-up 2 2 0
1-10-18 Weekly catch-up 1 1 0
31-10-18 Monthly catch-up 1.5 1.5 0
31-10-18
Weekly management
meeting
1 1 0
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38. Labour Effectiveness Dashboard38
0
2
4
6
8
10
2013 2014 2015 2016 2017 2018
Absenteeism Over The Last 5 Years
Absenteeism Rate Absenteeism in Says 0 5 10
26-35
36-45
46-54
<25
>55
Average Overtime by Age
Group
0
2
4
6
8
10
2013 2014 2015 2016 2017 2018
Yearly Average Overtime Hours
(Per Employee)
Target < 25%
1.5 Hours
Avg Overtime Per Week
OVERTIME HOURS
82 Days
Avg Yearly Absenteeism
ABSENTEEISM
$4k
$6k
$3k
$8k
$7k $7k
1 2 3
3 Year Occupation
$4k
$7k
$8k $8k
1 2
2 Year Occupation
Training Costs by Training Years and Duration of Training
ReturnsNet Costs
0 %
2 %
4 %
6 %
8 %
10 %
2013 2014 2015 2016 2017 2018
OLE over the last 5 Years
15%
30%
50%
40%
25%
0%
20%
40%
60%
80%
HR Sales Marketing IT Customer
Service
OLE by Department
Text HereTRAINING COSTS
OVERALL LABOR
EFFECTIVENESS (OLE)
Text Here
75%
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39. Employee Engagement Dashboard39
0
1
2
3
4
5
6
7
8
9
10
Oct Nov Dec Jan Feb Mar Apr May Jun Jul
Employee Engagement Score
40%
Great
Key Metrics of
Employee
Engagement
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Technical Skills
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Personal Growth
• This slide is 100% editable.
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Relationship with Managers
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Relationship with Colleagues
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40. Employee Efficiency Status KP40
Efficiency Index
0.62
Cost or Savings
$ - 2031
Employee Efficiency
0.62
Process Efficiency
0.73
Inbox Status
98%
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41. Employee Efficiency KPI41
• Meet Quarterly on Target Earnings (OTE) Text Here2 - 5 2
• Make atleast 18 cold calls a Week Text Here2 - 5 5
• Text Here Text Here- -
• Text Here Text Here- -
• Text Here Text Here- -
Key Performance Indicator
Reviewer
Comments
Min - Max
Rating
Rating
• Employee : Karen Jones
• Job Title : Marketing
• Reviewer : Terry Jonas
• Review Period : 4th July – 2nd Dec, 2018
• Status : In Progress
Performance Review
• Job Title : Sales Manager
• Minimum Rating : 2
• Maximum Rating : 5
• Make Default Scale : ………
• Key Performance
• Indicator : Make atleast 18 cold calls a week
Update Key Performance Indicator
• Employee Name : William Boyle
• Reviewer Name : John Smith
• From : 1-02-2018
• To : 3-02-2018
• Due Date : 16-04-2018
Update Key Performance Indicator
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42. Employee Efficiency KPI42
Vs Previous Month
Percentage Contribution %
2.0%
26.9%
Attitude Towards Work %
3 460 000
-4.8%
Work Outcome %
24 827
-2-5%
Self Improvement %
4.1%
2.5%
Add Criteria Here
75
4%
Add Criteria Here
85%
4.1%
Add Criteria Here
6
4%
Add Criteria Here
11
15%
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43. Time Control Icons Slide43

44. 44
Additional
Slides

45. 45
02
01
03
04
Our Mission
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John Hill
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Jane Knocks
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Julie Doe
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Our Team46

47. 47
We are Professional
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01
We are Creative
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02
We are Talented
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About
Us

48. Comparison48
25% 75%
35% 65%
45% 55%
20% 80%
50% 50%
35% 65%
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49. Financial49
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$600
Advanced
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$400
Professional
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$200
Beginner

50. 50
“The Only way to do
Great work, is to love
what you do”
-Steve Jobs
Quotes
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51. Dashboard51
75%
High
50%
Medium
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35%
Low
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52. Location52
Male-1.54k Female-1.56k
Russia
Australia
Brazil
Facebook 40%
Google 30%
Twitter 20%
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53. 53
01 02
0403
Important
Notes
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54. Puzzle54
01
02
03
04
05
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This slide is 100% editable. Adapt it to
your needs and capture your audience's
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This slide is 100% editable. Adapt it to
your needs and capture your audience's
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This slide is 100% editable. Adapt it to
your needs and capture your audience's
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This slide is 100% editable. Adapt it to
your needs and capture your audience's
attention.

55. Venn55
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This slide is 100% editable.
Adapt it to your needs and
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This slide is 100% editable.
Adapt it to your needs and
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This slide is 100% editable.
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This slide is 100% editable.
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01 03
02
04
05

56. This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
Clustered Column Line Chart56
0
2
4
6
8
10
FY 01 FY 02 FY 03 FY 04
Inpercentage
Product 01
Product 03
Product 02

57. Area Chart57
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
DecNovOctSepAugJulJunMayAprMarFebJan
Product 01
Product 02
Product 03

58. Pie Chart58
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
Product 01
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Product 02
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Product 03
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Product 04
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30%
15%
25%
30%

59. 59
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