Time Management Essentials

Time
Management
Your Company Name

22
This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Text Here
To Establish The Time You Want
To Make Available For Your Work
Schedule High-
Priority Activities
Identify Time
Consuming Areas
AGENDA

Content
3
01
Identify Time
Consuming Areas 05
Prioritizing
Workload & Key
Tasks
04
Workplace
Breaks
08
KPI Metrics
& Dashboard
02
Guiding Principles of
Time & Self
Management
06
Planning &
Prioritizing Your
Own Workload
03
Stress &
Procrastination 07
Task
Assignment &
Evaluation

4
Identify Time
Consuming
Areas

Time Consuming Areas
5
Time Task/Activity
Estimated Time
Duration
% Contribution
Ideal
Estimated Time
Comments
9:00 – 9:30 Task 1 30 Mins Text Here Text Here Text Here
9:30 – 10:30 9:00 – 9:30 1 Hour Text Here Text Here Text Here
10:30 – 11:30 9:00 – 9:30 1.5 Hours Text Here Text Here Text Here
11:30 – 1:00 9:00 – 9:30 60 Mins Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here

Planning &
Controlling
Your Workload
Reducing
Travel Time &
Optimize Time
Utilization
Identify Time
Consuming
Areas
• Weekly Task Schedule
• Workload Prioritization Chart
• Ways To Reduce Employee Travel Time
• Time Utilization Analysis
• Communication Plan checklist
• Communication Plan
Guiding
Principles of
Time & Self
Management
6

Employee Weekly Task Schedule
7
MonTueWedThuFri
Day
Employee Name Task Description
Estimated Due
Date
Completion
Status
Estimated Time
Taken (Hours)
John Smith Product Campaigning 20th Oct Complete 4.5
Kylie Minor Marketing 5th Nov Pending 6
Steven Lay Finance 15th Dec Pending 7
Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here

Workload Prioritization Chart
8
URGENT NOT URGENT
IMPORTANTNOTIMPORTANT
Do Immediately Decide : Plan or Schedule
Delegate if possible Dump
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here

Ways to Reduce Employee Travel Time
9
Employee
Name
Task
Assigned
Estimated
Completion
Time (Hours)
Actual Time
Taken (Hours)
In between
Travel Time
(Hours)
Ways To
Reduce Travel
Time
Adam Levitt
Product
Advertising
5 7 2 Text Here
Kevin Smith Process Designing 2 5 5 Text Here
Jacob Oram Budget Allocation 3 4 1
Text Here 9:00 – 9:30 60 Mins Text Here Text Here Text Here

Time Utilization Analysis
10
Roger Stan Budget Preparation
Chris Lee Database Management
Jerry Brown Text Here
Daniel Jay Text Here
Text Here Text Here
Employee Name Tasks Assigned
Weekly Time (in hours) Utilization Analysis (in %)
Scheduled ActualScheduled Actual
5 3 62.55 55
9 6 70 67
7 4 82 77
- - - -
- - - -

Communication Plan Checklist
11
Frequency of Meetings Types of Communication
CommentsWeekly Monthly Yearly Once
In Person
Meeting
Emails
Memos &
Information
Posted on Website
Board of Directors Text Here
Shareholders
Text Here
Executive Staff
Text Here
Employees Text Here
Text Here Text Here
Text Here Text Here
Text Here Text Here
Text Here Text Here
Text Here Text Here
Target
Audience

Communication Plan
12
Communicate
What Purpose
Frequency/
Duration
Communicate to
Communication
MethodTeam Stakeholders
- Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here - - -
Text Here - - Text Here - Text Here
- - Text Here - Text Here -
Text Here Text Here - Text Here - Text Here
Text Here - - - Text Here -
- Text Here Text Here Text Here - Text Here
Text Here Text Here - - Text Here -
- - Text Here Text Here - Text Here

Detailed Communication Plan
13
Deliverable Description
Delivery
Method
Frequency Owner Audience
Project Status Report Regular Update on Critical Project Issues E-mail Weekly Project Manager Project Sponsor
Deliverable Description Delivery Method Frequency Owner Audience
Project Review Project Status Update Meeting Monthly Project Manager Project Team
Task Reminders Task Owner Schedule Reminders E-mail Daily Project Co-ordinator Project Manager
Team Meeting Meeting To Review Project Status Meeting Monthly Project Co-ordinator Project Team
Team Event Regularly Schedule Team Events Event Quarterly Project Sponsor Project Manager
Reports
Team Morale
Presentations
Project
Announcements
Reviews &
Meetings

• Sources of Stress
• Negative Impacts of Stress
• Procrastination
Stress &
Procrastination
14

15
Sources of
Workplace Stress
35%
Work Pressures
15%
Exposure to Violence
25%
Harassment or Bullying
25%
Other Mental Stress Factors

Negative Impacts of Workplace Stress (1/2)
16
45%
13%
17%
22%
32%
Workload/Long Hours
Fear of Job Loss
Inadequate Staffing
Lack of Work-life Balance
Technology – Access To
Work Outside Work Hours

17
Cognitive
Symptoms
Physical
Symptoms
Emotional
Symptoms
Physiological
Symptoms
• Memory Problems
• Inability To Concentrate
• Poor Judgement
• Seeing only The Negative
• Text Here
• Text Here
• Arches and Pains
• Diarrhea or Constipation
• Nausea and/or Dizziness
• Chest Pain and/or Rapid
Heartbeat
• Text Here
• Text Here
• Moodiness
• Irritability or Short
Temper
• Agitation and Inability To
Relax
• Feeling overwhelmed
• Text Here
• Eating More or Less
• Sleeping Too Much or Too
Little
• Isolating Yourself From
others
• Procrastinating or
Neglecting Responsibilties
• Text Here
Negative Impacts of Workplace Stress (2/2)

Impact of Procrastination at Workplace
18
01
04
0206
05 03
Increased Wasted Time
This slide is 100% editable. Adapt it to your
needs and capture your audience's attention.
Increased Stressed Level
Missed Opportunities
Add Impact Here
Add Impact Here
Poor Employee Performance

Avoidance of Workplace Procrastination
19
Make a Plan
This slide is 100% editable.
Adapt it to your needs and
capture your audience's
attention.
Break it Down
attention.
attention.
Prioritize Your Assignments
Just Give it 10. Focus in The
Task For Just 10 Minutes
attention.
Avoid Distractions
When You Can
attention.
Take a Break
attention.

• Importance of Breaks
• Workplace Breaks Criteria Table
• Text Here
Workplace
Break
20

Importance of Workplace Breaks
21
Breaks
Regular Breaks of 1.5 Minutes Increases our Workers Productivity
Employees Become Efficient When They Surf Media Regularly
Just one Such Break Improves Mental Acuity of our Employees
Microbreaks are Between 30 Seconds To 5 Minutes
A 15-second Break Taken Every 10 Minutes Reduces
Fatigue By 50% of our Employees
Text Here
Text Here

Workplace Breaks Criteria Table
22
Daniel Matt
Product
Advertising
4 1 Text Here Text Here Text Here
Roger Stan
Budget
Preparation
5 1.5 Text Here Text Here Text Here
Chris Jacob
Database
Management
3 1 Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here Text Here
Estimated
Time
(in Hours)
Break
Time
(in hours)
Employee
Name
Work
Assigned
Performance
Level
(Before Break)
Performance
Level
(After Break)
Break Span
Analysis

• Key Assignments Tasks Table
• Priority Task Table
• Text Here
Prioritizing
Workload & Key
Tasks
23

Key Assignments Task Table
24
Chris Smith Channel Sales 9:00 Am 10:00 Am 1 Hour Text Here
Allen Walker Product Marketing 10:00 Am 11:30 Am 1.5 Hours Text Here
Employee
Name
Key
Assignments
Start Time
(Hours)
Finish Time
(Hours)
Time Spent
(Hours)
Comments
(if any)

Priority Task Table
25
Employee Name Tasks Assigned
Estimated
Completion Time
(Hours)
Assigned
By
Employee Inputs
Task
Priority
Alex Grey Product Marketing 4 Kylie Minuge Excellent High
John Smith Preparing Reports 3 Kelly Jones Average Medium
Jason Roy CSR Activities 5 Nick James Good Low

• Employee Timesheet
• Planning & Prioritizing Projects, Goals & Tasks
• Text Here
Planning &
Prioritizing Your
own Workload
26

Employee Time Sheet
27
Monday Tuesday Wednesday Thursday Friday
Total
Tasks Hours Tasks Hours Tasks Hours Tasks Hours Tasks Hours
Roy Email Marketing 4 Text Here 6 Text Here 5 Text Here 4 Text Here 3 -
James Staff Training 5 Text Here 4 Text Here 4 Text Here 5 Text Here 4 -
Kelly Advertising 3 Text Here 4 Text Here 2 Text Here 2 Text Here 3 -
Text Here Text Here - Text Here - Text Here - Text Here - Text Here - -
Employee
Name

Goals & Task Prioritization Table
28
Workload Category
Project
Goals
& Tasks
Urgent
1 - High
2 - Medium
3 - Low
Importance
1 - High
2 - Medium
3 - Low
Effort
1 - Low
2 - Medium
3 - High
Task 1 1 3 2
Task 2 3 2 1
Task 3 1 2 1
Task 4 2 2 1
Task 5 1 3 2
Task 6 1 1 2
PRIORITY
4
6
3
1
2
5

Task
Assignment
& Evaluation
Team Skills
Matrix
Team Based
Evaluation
Employee Time
Management
Evaluation
Chart
• Competency Team Skills Matrix
• Project Team Skills Matrix
• Team Skills Matrix Analysis
• Employee Task Status Table
• Task Based Recognition Chart
• Text Here
• Text Here
29

Competency Team Skills Matrix
30
Team
Member A
Team
Member B
Team
Member C
Team
Member D
Team
Member E
Team
Member F
Team
Member G
Team
Member H
Communication Skills 5 1 3 3 1 4 3 2
Adaptability 4 4 - 2 2 4 3 4
Decision Making 3 2 1 3 - 2 - 3
Competency 4 4 1 4 4 1 4 5 3
Competency 5 4 3 3 4 - 2 1 4
Competency 6 5 5 4 3 - 2 3 6
Competency 7 5 4 1 5 1 3 5 1
Competency 8 4 3 5 1 2 - 4 1
1
No
Competence
2
Low
Competence
3
Some
Competence
4
High
Competence
5
Expert
Members/
Competencies

Project Team Skills Matrix
31
Project
Management
Problem Solving Public Speaking Communication Accounting Recruitment Research Skills
Team Member A
Team Member B
Team Member C
Team Member D
Team Member E
Team Member F
Team Member G
Team Member H
Skills
Team
Members
No Competence Low Competence Some Competence High Competence Expert

Team Skills Matrix Analysis
32
Role
Project
Management
Leadership
SixSigma
PCHardware
Written
Communication
Presentation
TextHere
TextHere
TextHere
TextHere
Jane Doe Supervisor X X X X X
Sally Johnson Technician X X X X
Sandra Day Analyst X X X X
Susan Jones
Project
Management
X X X X
Joe Smith Technician X X X X
Name Here Text Here X X X X X X X X X
Name Here Text Here X X X X
Name Here Text Here X X X X X X
X = Critical To Role
Basic Skill
Advanced Skill
Needs Training
Team
Members

Employee Task Status Table
33
Complete Sales Tom James 23rd Oct
In Progress Product Marketing Jason Roy 15th Dec
Complete Database Management Dick Jones 7th Sep
Text Here Text Here Text Here Text Here
Status Task/Activity Person Responsible Due Date

Task Based Recognition Chart
34
Who is Being Responsible? (Name/Title) Jordan
What is The Name of The Award? Text Here
Name of The Organization Sponsoring The Award? (Name/Logo) Text Here
Timeframe For The Award? (Month, Quarter, Year, Date of Award) Text Here
Reason For The Award Text Here
Details Particulars

Employee Time Management Evaluation Chart
35
Particulars Nos.
I choose to do my work at times when I am most alert 4
In the morning I take A few minutes to figure out the things I have to do throughout the day 5
I allow enough time to complete my tasks well 3
I am aware of how I spend my time 3
I get enough rest, exercise and eat healthy food 5
Text Here -
Text Here -
Text Here -
Text Here -
Total Score -
Focus on Low Scoring Areas to Improve Your Time
Management Skills
Score Results
65 - 80 ( You are Using Your Time Wisely)
40 - 64 ( You Need a Little Time up)
16 - 39 ( Your Time Usage Needs Some Major Adjustment)
Use the Score Below & Write Numbers
in the Column in the Table
5 - Always, 4 - Usually, 3 - Sometimes, 2 - Not Often,
1 - Never

KPI Metrics
& Dashboard
Employee
Weekly
Efficiency
Dashboard
Labor
Effectiveness
Dashboard
Employee
Engagement
Dashboard
• Competency Team Skills Matrix
• Project Team Skills Matrix
• Team Skills Matrix Analysis
• Employee Task Status Table
• Task Based Recognition Chart
• Text Here
• Text Here
36

Employee Weekly Efficiency Dashboard
37
No.
Project Name
/Client
Total done Total to do
3 Project For Design LLM 15:30 2:30
Project Done/To Do
Everyone’s Completed Activities This Week
Date Description
Duration (in
hours)
Planned (in
hours)
Remaining (in
hours)
1-10-18 Daily Catch-up 2 2 0
1-10-18 Weekly Catch-up 1 1 0
31-10-18 Monthly Catch-up 1.5 1.5 0
31-10-18
Weekly Management
Meeting
1 1 0
37
10
13
15
23
6 3
Team Hours By Activities
Tasks Need Attention
Tasks
6
Planned 75h
Planned H Current Week
In Progress
Actual H Current Week
Waiting
Done W/O Activity Ty…. Project Deadline This…
Projects
5
Project
Cancelled Projects
0
Team Hours Logged This Week
30
37
40
50Jason Thomas
Kelly Natie
Tom Stump
Jerry Nelson
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.

Labour Effectiveness Dashboard
38
TRAINING
COSTS
Text Here
Text Here OVERALL LABOR
EFFECTIVENESS (OLE)
Text Here
Text Here
1.5 Hours
Avg Overtime Per Week
OVERTIME HOURS
82 Days
Avg Yearly Absenteeism
ABSENTEEISM
OLE Over The Last 5 Years OLE By Department
0%
20%
40%
60%
80%
2013 2014 2015 2016 2017 2018
30%
50%
60%
45%
25%
0%
20%
40%
60%
80%
HR Sales Marketing IT Customer
Service
Training Costs By Training Years and Duration of Training
$6K $7K
$4K
$10K $12K
$14.5K
1 2 3
3 Year Occupation
$5.7K $4.6K
$11.5K $13.8K
1 2
2 Year Occupation
ReturnsNet Costs
Yearly Average Overtime Hours
(Per Employee)
0
20
40
60
80
2013 2014 2015 2016 2017 2018
Average Overtime by Age Group
2.5
1.8
2
1.7
0.2
0 1 2 3
26-35
36-45
46-54
<25
>55
Hours
25%
Target < 30%
0
2
4
6
8
10
2013 2014 2015 2016 2017 2018
Absenteeism Rate Absenteeism in Days
Avg Absenteeism Rate Absenteeism Over The Last 5 Years

Employee Engagement Dashboard
39
0
2
4
6
8
10
Oct Nov Dec Jan Feb Mar Apr May Jun Jul
9.5
Great!
Employee
EngagementScore
KeyMetricsof
EmployeeEngagement
Personal Growth
This slide is 100% editable. Adapt it to
your needs and capture your audience's
attention.
Technical Skills
attention.
Relationship with Managers
attention.
Relationship with Colleagues
attention.

Employee Efficiency Status KPI
40
Cost or Savings
$ - 2351
Efficiency Index
0.65
Employee Efficiency
0.65
This slide is 100% editable. Adapt it
to your needs and capture your
audience's attention.
Inbox Status
100%
Process Efficiency
0.83

Employee Efficiency KPI
41
Job Title : Sales Manager
Key Performance
Indicator : Make Atleast 25 Cold Calls a Week
Minimum Rating : 1
Maximum Rating : 5
Make Default Scale : __________________________
Update Key Performance Indicator
Employee : Karen Jones
Job Title : Marketing
Reviewer : Terry Jonas
Review Period : 8th July – 22nd Dec, 2018
Status : In Progress
Performance Review
Employee Name : William Boyle
To : 5-06-2018
Reviewer Name : John Smith
From : 5-03-2018
Due Date : 15-09-2018
Add Performance Review Key Performance Indicator
Min - Max
Rating
Rating
Reviewer
Comments
Meet Quarterly On Target Earnings
(OTE)
Make Atleast 25 Cold Calls A Week
Text Here
Text Here
Text Here
1 - 5 4
1 - 5 3
- -
- -
- -
Text Here
Text Here
Text Here
Text Here
Text Here

Employee Performance Measurement KPI
42
Employee
Performance
KPIAdd Criteria Here
75%
3.1%
Attitude Towards Work %
3 680 000
-3.4%
Work Outcome %
27 897
-1.7%
Add Criteria Here
56
2%
Self Improvement %
2.1%
1.5%
Percentage Contribution %
3.0%
24.9%
Add Criteria Here
7
9%
Add Criteria Here
13
11%
VsPreviousMonth

43
Time Management Icons Slide

44
OurMission
This slide is 100%
editable. Adapt it to your
needs and capture your
Mission 01
This slide is 100%
Mission 02
This slide is 100%
Mission 03

45
Name Here
Designation
This slide is 100%
Name Here
Designation
This slide is 100%
Name Here
Designation
This slide is 100%
Name Here
Designation
This slide is 100%
Meet Our Team

46
About Our
Company
This slide is 100% editable. Adapt it to your needs and
capture your audience's attention.
Target Audiences
Values Client
Preferred By Many

47
Male
Female
60%
Sales by Male
attention.
Comparison
attention.
40%
Sales by Female

48
Timeline
Text Here
This slide is 100%
Text Here
This slide is 100%
Text Here
This slide is 100%
Text Here
This slide is 100%

49
0
100
50
Low
Medium
High
25%
attention.
Low
attention.
Medium
0
100
50
Low
Medium
High
50%
attention.
High
0
100
50
Low
Medium
High
85%
Dashboard

50
Financial
Text Here
Text Here
Text Here

51
10%
20%
30%
40%
United State
attention.
Brazil
attention.
China
attention.
Nigeria
attention.
Location

52
01 This slide is 100% editable. Adapt it to your needs and
Post it

53
Venn
This slide is 100% editable. Adapt
it to your needs and capture your
Text Here
Text Here
Text Here
Text Here

Opportunity is missed by
most people because it
dresses in overalls and
looks like work.
... Thomas Edison
54
Quotes

55
This slide is 100%
needs and capture you’re
audience’s attention.
This slide is 100%
This slide is 100%
This slide is 100%
This slide is 100%
55% 80%
30% 60% 40%
Pie Chart

56
0 10 20 30 40 50 60 70 80 90 100
Jan
Feb
Mar
Apr
May
Jun
Financial Year 2018
SalesInPercentage(%)
Product 01
This slide is 100% editable. Adapt it to your needs
and capture your audience's attention.
Product 02
Product 03
Bar Chart

57
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
DecNovOctSepAugJulJunMayAprMarFebJan
Product 01
Product 02
Product 03
Area Chart

58
15 14
30
45 45
30
37
55
60
50
63 62
0
10
20
30
40
50
60
70
0 10 20 30 40 50
Product 01
Product 02
Product 03
Scatter
Bubble Chart

59
0
10
20
30
40
50
60
70
80
90
100
FY '16 FY '17 FY '18
Product 01
Product 02
Product 03
Clustered Column

60
Thanks For
Watching!
Email Address:
emailaddress123@gmail.com
Address:
# street number, city, state
Contact Numbers:
0123456789

Time Management Essentials

Recommended

Recommended

More Related Content

What's hot

What's hot (20)

Similar to Time Management Essentials

Similar to Time Management Essentials (20)

More from SlideTeam

More from SlideTeam (20)

Recently uploaded

Recently uploaded (20)

Time Management Essentials