How to Streamline Hr & Payroll Process

1. www.greytip.com | info@greytip.com | +91 80 40225900
Small business adopts cloud technology for
Leave process automation.
Summar :y When Overture started its
India o ce in Bangalore, it
outsourced its leave and payroll
management to an agency. Over
time, with growing number of
employees, the HR team felt a need
for leave automation. This is because
the interaction with the agency was
highly people dependent and the
process too manual to keep pace
with increasing employee queries.
Being a people-centric company,
Overture wanted to set easy
work ows that would enable
automation of leave management
and its smooth administration in
house for quicker turn around.
With greytHR’s Leave Management
module, Overture was able to
achieve the said objective -
employees and managers moved
away from emails to a cloud-based
application and HR enjoyed
automatic LOP calculation for payroll.
Overture reduced the time taken in
end -to-end leave processing,
answering related queries, and
extracting leave data for payroll.
With the shift of leave process online,
the HR team at Overture was able to
streamline to bring about faster
response time and help build a
better organization with process
standardization using greytHR.
ip.com|+9180425900

2. www.greytip.com | info@greytip.com | +91 80 40225900
greytHR Leave Management System at Overture -
Process simplicity and Benefits
Employee
• Verifies leave balance and obtains leave policy online on
demand.
• Ease of applying for leave.
• Reduced follow ups with Manager because automated alerts
work as reminders.
• Less stress and can focus on work.
Manager
• Receives notifications to easily approve or reject leave.
• Zero email overflows because requests are on the portal.
• Automated alerts act as reminders..
• Concentrates on core work due to streamlined workflow.
HR
• Streamlines and standardizes the leave process at Overture.
• Saves time and can easily calculate LOP days for salary
computation.
• Completes the year-end leave balance transition with ease.
• Automation transforms HR work from transactional to people
oriented.
About Overture
Headquartered in North Carolina,
Overture develops and manufactures
high-speed Carrier Ethernet edge and
aggregation products designed for
reliability, ease of use, and to meet the
demanding requirements
of today’s high performance
applications, such as cloud computing
and mobile communications. Overture
is known for innovative solutions that
enable high-capacity Ethernet services.

3. www.greytip.com | info@greytip.com | +91 80 40225900
Challenges
Outsourcing and month-end
work pile up
Outsourcing leave management to an
agency worked well when the India
operations for Overture kick started a
couple of years ago. It became
cumbersome when staff numbers
grew.
An employee had to query HR for
leave balance and then apply for
leave and, at times, follow up for
approvals.
The manager, with many other emails
to attend to every day, had to keep
track of leave application emails, take
necessary actions, and keep HR
informed.
At the end of every month the
Accounts team had to verify the leave
status of the employees and give the
data to the Payroll team.
This resulted in increased data
exchange between the HR team in
Bangalore and the agency on open
queries and pending leaves.
Therefore, the two-member HR team
felt a strong need for a simple system
that could automate these workflows
and reduce data transfer time. They
also wanted a system that was more
agile, people oriented, and self-
managed by employees and HR.
One of the main reasons of
looking out for a software
was to remove the people
dependency.
-Prashanth Kumar
HR at Overture
“
”Solution
Overture chose the Leave module of greytHR for ease of use and quick online
transactions. This streamlined operations and provided a better climate for
employees to function optimally.
The leave workflow was automated and moved online to greytHR. Additionally, a
login access was given to the agency to log in and create reports and take
necessary leave data for payroll. Automated triggers between applicant and
approver replace manual emails and this is a great time saver for all
stakeholders. The number of employee queries and follow up on pending
leaves have also come down.