TimeTrax CaseStudy-360Training USA


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Case study of implementation of TimeTrax at 360Training, in Pakistan, USA and Philippines.

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  • Great example of Software as a Service delivey model being effective for the same organization in multiple geographic locations/countries.
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TimeTrax CaseStudy-360Training USA

  1. 1. EfroTechwww.efrotech.com Fueling Efficiency to 360training with TimeTraxwww.TimeTrax.com.pk
  2. 2. Fueling Efficiency to 360training with TimeTraxFounded as SofTech International Inc. in 1997, 360training is an Austin, Texas basedemployee owned multi-national e-learning pioneer. Founded on the premise to create aplatform for delivering high quality compliance and workforce education online, theorganization has experienced unprecedented growth and continues to contribute to thefield by leveraging an integrated technology, content and services strategy. Fueling Efficiency toChallenges & Issues 360training withSimilar to most other organizations, 360training was not using an automated software TimeTraxsystem for time & attendance management. The manual processes was labor intensive, timeconsuming and unable to track precise time of an activity. There was no system of attendanceand workforce tracking and lack of automation of key administrative processes also causedunavailability of valuable reporting to keep HR operations e fficient.Manual process was cumbersome and the eventual accounting headaches were compoundedbecause they were operating their offices at multiple locations including Pakistan, Philippinesand Austin USA. Tracking and automating at multiple locations in conjunction with theability to handle complex labor, payroll & leave policies as per local practices and laws wereat the top of their wish list. Integrated Attendance,Completing accurate payroll in a timely manner was one of the many challenges. The payroll Payroll,department was responsible for re-keying in timings of in-out that were submitted on Leavecomputerized worksheets and access of other offices’ payroll was impossible. Since therewas no consistent process for collecting time, generation of payroll was difficult and &inaccurate. 360trainings’s payroll department used to spend a lot of time on those inefficient Travelmethods that cost the company money. ManagementAbsence of an automated Leave management is always chaotic, processing of leavesmanually and on paper is perturbing, costly on account of time & money and above all,discrepant. Lacking of centralized system was hampering HR personnel’s access to preciseleave information and thus leading to inability to improve response, reaction and planning.A Long-Term SolutionOnce the problem was zeroed-in, 360training spent the next couple of weeks researching 02 EfroTech www.efrotech.com Fueling Efficiency to 360training with TimeTrax
  3. 3. systems, comparing capabilities and following up on vendor recommendations. Everyvendor on the list went through a features and functionality matrix that filtered productsbased on their ability to accomplish all of 360trainings goals and requirements.The next stage involved interviewing the short-listed companies that made the cut andworking through each of their product demonstrations. After a thorough investigation intoeach company and solution, the decision went in favor of TimeTrax – the flagship HRISapplication of EfroTech. The final selection was based as much on the compatibility ofthe vendor’s business values as it was on solution functionality. Fueling Efficiency toTimeTrax system is highly cost effective and gives customers tremendous flexibility. 360training with360training can now take a very close look at expenses and labor cost by position and TimeTraxdepartment, besides other metrics. Managing labor cost with the TimeTrax is far easierthan the other vendors’ products. It is quick and simple for them now to manage time &attendance, payroll management & leave management through eAttendance, ePayroll andeLeave web based modules of TimeTrax suite. TimeTraxdoes all the things they wanted,extremely user-friendly, and still fit well within clients’ budget.The TimeTrax DifferenceThe TimeTrax eAttendance solution completely automates time and attendance. Employees Integrateduse TimeTrax-provided RFID based cards or use finger impressions to get in and out.The system calculates the salary based on the various pay rules, including shift, overtime, Attendance,holiday and leave pay. At the end of the pay period, TimeTrax provides for approvals by Payroll,the supervisors. The data then automatically goes into ePayroll system which is connected Leaveto the eAttendance. & TravelTimeTrax has more options for changing business needs. Clients who are enjoying this Managementpower-packed software contains features derived from over 20 industries, over 350organizations and taxation/labor laws in 13 countries. The after-sales support, managedthrough an online helpdesk ticket issuance system is much more reasonable as well.Now if there is something they need help with, they are explained how to do it and taughtin detail with user descriptive user manuals in place. This highly professional level of serviceis probably the most unique feature of the TimeTrax package. It’s the thing that goeshand-in-hand with all software; you can make mistakes with employees on other businesschoices and get away with it, but not with paychecks. You mess up with their (employees’)hours and it creates distrust. You have to make sure everything is seamless and invisible; 03 EfroTech www.efrotech.com Fueling Efficiency to 360training with TimeTrax
  4. 4. this is where TimeTrax is best and gives peace of mind.Same is true with eLeave, a web-based solution that centralizes processes across the wholeorganization allowing for clear and precise leave management, freeing up time for moreimportant work. eLeave eliminates costly errors & abuse, allowing your organization to doway with the time consuming processes associated with traditional absence and leavemanagement. It is paperless, providing a better view of up to date leave pattern within theorganization and makes possible easy tracking of current and historical leave applications, Fuelingrejection and authorization. With it’s at a glance reporting, management can see all employee Efficiency toleave records which eventually helps better decision making with all information available 360training withat your finger tips. TimeTraxWhen 360training began the search for a new attendance, payroll & leave management toolthere were several features they focused on: employee self-service, benefit accrual management,Overtime, late arrivals & early departure reports, Built-in multi-user, multi-branch andmulti-location, Graphical and tabular reports, Multi-branch, Loan deduction,ÊÊPolicybased leave entitlement setup, Email request for leave approval, Leave register and so manyother features.When they came across TimeTrax, they found the system met more than all of theircriteria and needs. TimeTrax was built for more than just collecting, processing andintegrating payroll-related data; it was built to provide complete visibility into workforce Integratedproductivity metrics for HR executives and financial managers. Their employee self-service Attendance,features include leave requests which can be set to automatically notify supervisors via e- Payroll,mail. Benefit accruals are calculated in real-time, eliminating problems with employees Leaverequesting more time off than they may have available. &At 360training, TimeTrax also connects all offices of Pakistan, Philippines and Austin Travel(USA) with one centralized, most effective web-based system for all administration of Managementattendance, payroll and leave.ResultsWith TimeTrax’s robust system, 360trainings has experienced great results. Theimplementation was consistent with the reputation TimeTrax has established over theyears. The system is truly easy to use and equally useful.360trainings opted for TimeTrax to record and monitor their employees time. This system 04 EfroTech www.efrotech.com Fueling Efficiency to 360training with TimeTrax
  5. 5. not only records time with guaranteed accuracy, it also enables both employees andsupervisors to enter labor transfers. TimeTraxs pay rule parameters support the widestvariety of timekeeping pay policies and work rules - saving you from expensive customizedprogramming later on and waiting for the features to be added to your application afterquality assurance.Departmental cost tracking has become paramount with so many employees migratingbetween locations. TimeTrax facilitated the high visibility of real-time information and Fuelingenabled 360training to pinpoint labor costs in every department, at any location. Efficiency to 360training withTimeTrax synchronizes leave and accrual balances, allowing 360training to realize their TimeTraxtrue HR potential. Every pertinent time and attendance report can now be run withinminutes, and 360training has continually reaped the benefits of the system’s efficiency andaccuracy. Payroll is done in under half the time as before, and for payroll generation staffno longer has to stay late trying to get the payroll done. For them saving time is almost asmuch fun as saving money and 360trainings has managed to do both. After adoptingTimeTrax they have enjoyed an annual 3% reduction in total payroll costs.In addition, they have got centralized leave management across whole organization, includingremote offices. Now instant access to leave information for management, HR personnelis capable to improve response, reaction and planning. Efficiency gain on lessened disruptionsat work with cutting down paper processing flows. IntegratedTo learn more about features and advantages of TimeTrax – HR Unbundled solution, Attendance,please visit www.TimeTrax.com.pk and request for an interactive demo for your Payroll,organization. Leave & Travel Management 05 EfroTech www.efrotech.com Fueling Efficiency to 360training with TimeTrax
  6. 6. TimeTrax OverviewServing over 500 satisfied clients with this robust Human Resource Management system acrossPakistan in 27 cities and deployed in 17 countries across the globe; including UAE, South Africa,Korea & Brazil, with embedded payroll logic for various industries, TimeTrax is the ultimate softwaresolution for Integrated Attendance, Payroll, Leave & Travel Management. We are proudly assistingcompanies in building transparency into employee productivity for the last 14 yearsContact Us FuelingHead Office Efficiency toAddress Suite # 301, Progressive Center, PECHS, Shara-e-Faisal, Karachi.Phone +92-21-34389620-2 360training with +92-21-32043020-1 TimeTraxFax +92-21-34389623Email info@efrotech.comLahore OfficeAddress 523-A, Faisal Town, Opp. Jinnah Hospital, Lahore.Phone +92-42-36115220Fax +92-21-34389623, +92-42-35164696Email lhr@efrotech.com Integrated Attendance, Payroll, Leave & Travel Management 06 EfroTech www.efrotech.com Fueling Efficiency to 360training with TimeTrax