The employee referral policy simply means a process of recruitment wherein an existing employee refers a candidate for an opening in the organisation. It is one of the most prominent sources of recruitment. For more information visit https://www.hrhelpboard.com/hr-policies/employee-referral-policy.htm

1. An overview

2.  Definition of Employee Referral Policy
 How to motivate employees to refer candidates
 Advantages of employee referral
 Guidelines for employee referral
 Payout Matrix
 Responsibilities

3.  According to Wikipedia employee referral can be
explained as: It is an internal recruitment
method employed by the organisation to identify
potential candidates from their existing
employee's social network. An employee referral
scheme encourages a company's existing
employees to select and recruit the suitable
candidate from their social network.

4. Provide proper training
Keep employees updated
about the vacant positions
Process Simplification

5. job description should
be easy to understand
Communicate with
referring employee
Send them Thank you
email

6. Incentivize the referral programme
•Link perks and other
rewards with employee
referral
Try best from employer side to have the
holistic culture in the organisation
•Make Conducive culture

7. Appreciable
employer
brand
Quality
Hiring
Fostering
positive
culture
Better
employee
engagement
Reduced
time to
hire
Trustworthy
Reduction
in cost of
hiring
Lower
turnover
rate
Higher
diversity

8.  Employees should mention their name and code while
referring a candidate
 An employee can provide maximum 3 referral in a year
 Only an active employee is eligible to receive employee
referral amount
 In case the employee has resigned during 3 months from
the date of joining of the candidate referred, he/she will
not be eligible to referral amount
 Resume sourced by the candidate will be valid for a time
period of 3 months
 If 2 employees have referred the same candidate only the
employee who has first referred will be eligible to receive
referral amount

9.  Submission of a resume to recruitment team is the
responsibility of employee referring the candidate
 The interview and selection process will happen on merit
basis only
 No special advantages would be given to the referred
candidate
 Candidate directly approaching the HR for submission of
resume will not be considered for employee referral
 An employee cannot refer any family member or blood
relative or former company employee
 No referral will be considered in case the candidate
resume exist already in the database

10.  Hiring process must be completed within 90
days of referring a candidate
 Senior management and HR are not allowed
to make any employee referral
 All Hiring decision will be kept confidential
 The referral employee will be informed only
once the referred candidate has been finally
selected

11. Level Referral Amount
4 40,000
3 25,000
2 15,000
1 10,000

12. S. No Activities Timeline Responsibility
1. An existing
company employee
refer a candidate by
adhering to
“employee referral
policy”
The interview and
selection process
must be completed
within 90 days from
the date of referring
the candidate
Employee referring
the candidate
2. The Complete review
of the details by the
recruitment team
4 days Recruitment Team
3. To get the hiring
approved from HOD,
immediate manager
and send to HR.
5 days Recruitment Team
4. Payment approval
was taken from Head
HR
2 days Recruitment team
5.
Sending approval to
HR for payroll 5 days Payroll Team