12th unit 1 MANAGEMENT OF SPORTING EVENTS.pptx

UNIT 1
MANAGEMENT OF SPORTING EVENTS
SAKSHAM HAJELA (PGT) PHY. EDU.
sakshampgt.hpe@gmail.com @natural_images160993

CONTENT
Function of sports events management- Planning, Organising, Staffing, Directing, &
Controlling.
Various Committees & Its Responsibilities (pre; during & post)
Fixtures and their Procedures – Knock-Out (Bye & Seeding) & League (Staircase, Cyclic,
Tabular method) and Combination tournaments
Intramural & Extramural tournaments – Meaning, Objectives & Its Significance
Community sports program (Sports Day, Health Run, Run for Fun, Run for Specific Cause &
Run for Unity)
Procedure to Draw Fixtures – Knock-Out (Bye & Seeding) & League (Staircase ,Cyclic &
Staircase)
SAKSHAM HAJELA (P.E.T) sakshampgt.hpe@gmail.com @natural_images160993

• Management is the process of planning and organising the resources and activities of a
business to achieve specific goals in the most effective and efficient manner possible.
• According to Harold Koontz “Management is the art of getting things done through
others and with formally organized groups.”
• According to FW Taylor “Management is the art of knowing what you want to don and
then seeing that they do it in the best and the cheapest manner.”
• Management is a dynamic process which consists of various activities.
• Sports management ensures a complete success in sports events.
• Management in sports organizations provides sports development, general planning
activities, organises all relevant resources, processes and functions and provides
communication skills and coordination. Management in various sports organisations
ensures the smooth flow of all the activities that are involved in the programme.
PLANNING/ORGANIZING /DIRECTING/STAFFING/COORDINATING/REPORTING/BUDGETING
P O D S Co R B

PLANNING
• Planning: Planning is the major function of sports event management, because it sets the pace
for further steps to be taken in the sports event management.
• Planning works as a roadmap in attaining the organizational goals.
• Planning is decided well in advance about what to do, when to do and how to do. It fulfils the
gap from where we are and where we want to be. In planning, we will have to evaluate
methods and strategies to determine how we will go ahead towards our goals. With the help
of planning, errors in organising sports event can be reduced up to a large extent. As a matter
of fact, planning is helpful in avoiding confusion, uncertainties, wastages and risks in sports
event management.
• Planning is the process of thinking about the activities required to achieve a desired goal.
• Planning may be defined as deciding in advance what to be done in future. It is the process of
thinking before doing.
Importance of planning
Enhance performance fix the course of action control over activities
reduce the chance of mistake increase efficiency proper coordination
enhance creativity improve coordination
IDEA PLAN GOAL

ORGANISING
• Organizing involves defining the subdivision of work to be done.
• Organising is a process of bringing physical, financial, human resources and developing
good relationship among them for the achievement of organizational goals.
• In the process of organising, we should determine the tasks we need to be completed to
attain our goals before assigning them to our officials/staff. The process of organising
involves identification of activities, classification of grouping of activities and assignment of
duties.
STAFFING
• staffing is to put the right man on the right job and at the right time.
• As a matter of fact, it is very important that each and every person should get the right
position in the organisation so as to get the right job according to his ability, talent,
aptitude and specializations.
• So, for proper staffing, well-qualified officials, for different types of jobs in sports
management, should be selected. If the organisation related to sports management does
not have competent and skilled officials then it cannot perform the functions of sports
management like planning, organising and controlling functions efficiently.

DIRECTING
• Directing refers to the process of instructing, inspiring, guiding, counselling, motivating and
leading all the individuals (Officials) towards the accomplishment of organisational goals.
• Directing is the heart of management function. All other functions of sports management such as
planning, staffing and organising have no importance without directing.
• Communication, supervision, motivation and leadership are the essential elements of directing.
These elements help in the employees related to the field of sports management to perform
their duties/activities in the most efficient and effective manner to accomplish the desired goals.
CONTROLLING
• Controlling as a function of sports management consists of those activities, which are
undertaken to ensure that the events do not deviate from the pre-arranged plans.

SPORTS COMMITTEES
ADMINISTRATIVE
DIRECTOR
EXECUTIVE
COMMITTEE
ORGANISING
COMMITTEE
FOR GAMES/SPORTS
PUBLICITY
COMMITTEE
TRANSPORTATION
COMMITTEE
BOARDING
AND LODGING
DECORATION AND
CEREMONY
GROUND AND
EQUIPMENT
REFRESHMENT AND
ENTERTAINMENT
RECEPTION
COMMITTEE
ENTRIES AND
PROGRAMMES
COMMITTEE FOR
OFFICIALS
FIRST AID
COMMITTEE
ANNOUCEMENT
COMMITTEE
FINANCE
COMMITTEE
To organise any sports event, various committees are formed for
its systematic and smooth conduct. Formation of committees
should be based on three levels of management – top, middle
and lower levels. Depending upon the level or area of the sports
event, suitable people are chosen for staffing various
committees.

TOURNAMENT
“Tournament is that series of sports in which a team finally wins and rest of the
teams lose the matches”
“Importance of Tournaments”
• Development of Sports Skills
• Propaganda of Sports (promotion, Advertisement, publicity)
• Helpful in Selection of Players
• Development of National and International Integration
• Development of Social Qualities
• Source of Recreation
A single-elimination, knockout, or sudden death tournament is a type of elimination
tournament where the loser of each match-up is immediately eliminated from the tournament.
League Tournament It is also known as round robin tournament. In this type of tournament,
all teams play against each other team irrespective of winning or losing.
Combination: They are the combination of Knock-Out and League format.

TOURNAMENT
KNOCK-OUT
TOURNAMENT
SEEDING SPECIAL SEEDING
LEAGUE
TOURNAMENT
SINGLE LEAGUE DOUBLE LEAGUE
CYCLIC METHOD
STAIRECASE
METHOD
TABULAR
METHOD
COMBINATION
TOURNAMENT
KNOCK-OUT CUM
KNOCK-OUT
LEAGE CUM
LEAGUE
KNOCK-OUT CUM
LEAGUE
LEAGUE CUM
KNOCK-OUT
CHALLENGE
TOURNAMENT
LADDER
TOURNAMENT
PYRAMID
TOURNAMENT
COBWEB
TOURNAMENT

KNOCK-OUT TOURNAMENT
ADVANTAGES
1. less expensive
2. Helpful in enhancing the standard of
sports, it
3. Requires less time to complete the
tournament.
4. Minimum number of officials are
required
DISADVANTAGES
1. Chances of elimination of good teams
2. Maximum chances of weak teams to
enter into the final round.
3. Spectators may lose interest in the final
match
4. Teams are under pressure as they want
to win at any condition
SAKSHAM HAJELA (P.E.T)
sakshampgt.hpe@gmail.com @natural_images160993
A single-elimination, knockout, or sudden death tournament is a type of elimination
tournament where the loser of each match-up is immediately eliminated from the tournament.
Fixture is the process of arranging the teams in systematic order in various groups
for competition in a physical activity.

ESSENTIAL POINTS FOR KNOCK-OUT TOURNAMENT
• TOTAL NO. OF TEAM PARTICIPATING IN THE TOURNAMENT
• TOTAL NO. OF BYES
• TOTAL NO. OF TEAM IN UPPER HALF
• TOTAL NO. OF TEAM IN LOWER HALF
• TOTAL NO. OF BYES IN UPPER HALF
• TOTAL NO. OF BYES IN LOWER HALF
• TOTAL NO. OF ROUND
• TOTAL NO. OF MATCHES
• NUMBER OF BYES= Next Highest Number Of Power Of Two Number Of Team
A bye is a special privilege given to a team in the initial rounds because of which it gets exempted from
playing in the first round
BYE MEANS A TEAM IS NOT REQUIRED TO PARTICIPATE IN THE PRIMARY ROUND DUETO ALLOTMENT OF
DRAWS

 TOTAL NO. OF TEAM IN UPPER & LOWER HALF
• IF THE NO. OF TEAM IS ODD (5,7,9,11,13,15...)
NO. OF TEAM IN UPPER HALF =
NO. OF TEAM IN LOWER HALF =
• IF THE NO. OF TEAM IS EVEN (4,6,10,12,14...)
NO. OF TEAM IN UPPER HALF =
NO. OF TEAM IN LOWER HALF =
• 1st bye will be given to last team of lower half
• 2nd bye will be given to 1st team of upper half
• 3rd bye will be given to 1st team of lower half
• 4th bye will be given to last team of upper half
• 5th bye comes besides bye no. 1
• 6th bye besides bye no. 2
• 7th besides bye no. 3
METHOD OF
FIXING
THE BYES

 NO. OF BYES IN EACH HALF
• IF THE NO. OF BYES ARE ODD (1,3,5,7,9,11,13,15...)
NO. OF BYE IN UPPER HALF =
NO. OF BYE IN LOWER HALF =
• IF THE NO. OF BYES ARE EVEN (2,4,6,10,12,14...)
NO. OF BYE IN UPPER HALF =
NO. OF BYE IN LOWER HALF =
• NO. OF MATCHES = N-1
• NO OF ROUND= 2n
NUMBER OF TEAMS Ist QUARTER IInd QUARTER IIIrd QUARTER IVth QUARTER
28 7 7 7 7
29 7+1 7 7 7
30 7+1 7 7+1 7
NUMBER OF TEAM IN EACH QUARTER
if the no. of teams in the power of 2 (in case of
14,15,16 teams) the no. of round will be 2x2x2x2= 4

1
2
3
4
5
6
7
8
•Number Of Team = 8
•Number Of Byes= No Byes Because No. Of Team Is A Power Of 2
•Number Of Team In Upper Half= 4
•Number Of Team In Lower Half= 4
I R II R III R
U
P
P
E
R
H
A
L
F
L
O
W
E
R
H
A
L
F
WINNER

SEEDING METHOD
1. To avoid strong team competing with each other in the initial rounds
2. Strong teams based on their previous performance are selected to keep at appropriate
places in the fixture.
3. Generally the seeded teams are in the power of 2 i.e., 4,8, 16 etc.
4. First seed is kept on the top of Upper half
5. Second seed is kept on the bottom of Lower half
6. Third seed is kept on the bottom of Upper half
7. Fourth seed is kept on top of Lower Half and so on
8. Remaining teams are kept in the fixture by lots
Seeding the strong teams are selected to keep them at appropriate place in fixture.
Special seeding: in special seeding, the seeded players participate directly in quarter-
final or semi-final. They need not wait for longer duration.
Seeding is done to overcome the drawback of single knock out tournament.

• Example : Placing the Seeded Teams
• No. of Teams= 13 • No. of Matches = 13-1 =12
• Upper half = 13+1/2=7 • Lower Half= 13-1/2=6
• Number of Byes = 𝟐 𝟒 − 𝟏𝟑 =3 • Number of rounds = 4
• Seeded Teams = 4

SPECIAL SEEDING
• No. of Teams= 20
• Upper half = Lower half=10
• Special Seeded Teams = 4

LEAGUE-BERGER SYSTEM-ROUND ROBIN
ADVANTAGES
1. Only real player/ team has best potential
will be the winner of the tournament.
2. Charm of the tournament still maintained
throughout the tournament.
3. Every team gets maximum opportunities.
4. Good team will continues the tournament
DISADVANTAGES
1. Requires more time.
2. More expensive.
3. more arrangement
4. Teams that gets defeated often will lose
interest in the game and that particular
match become boring for the participants,
spectators and even for official.
League Tournament It is also known as round robin tournament. In this type of tournament,
all teams play against each other team irrespective of winning or losing.
TYPE OF LEAGUE TOURNAMENT
Single League: In Single League tournaments, each team play once with every other team.
Total no. of Matches in Single League = N(N-1) /2
For example, if 7 teams are competing, the total number of matches will be = 7(7 -1) 2 = 21 matches
Double League: In double league, every team plays twice with every other team.
Total number of matches in Double League = N (N – 1)
For example, if 7 teams are competing, the total number of matches will be = 7(7 -1) = 42 matches

Cyclic Method
Number of Teams is Even
• Team 1 is fixed on the top of the right hand Side
• Teams are rotated in clockwise direction
• Number of rounds= N-1
• Number of matches = N(N-1)/2
Number of Teams is Odd
• Bye is fixed on the top on the right hand side
• Teams are rotated in clockwise direction
• Number of round = N
• Number of matches = N(N-1)/2
CYCLIC METHOD STAIRECASE METHOD

TABULAR METHOD
• If the number of teams is odd, then two extra boxes or columns will be created in the table.
If the number of teams is even, then one extra box or column will be created in the table.
• In case of even
No. Of round= N-1
No. Of boxes= N+1
• In case of odd
No. Of boxes= N+2
No. Of round- N
E
V
E
N
O
D
D

METHOD OF DECIDING THE WINNER IN A
LEAGUE TOURNAMENT
• WINNER OF THE MATCH = 2 points
• DRAW = 1 points
• LOSER OF THE MATCH = 0 points
British Method
• Divide the total points obtained by the total possible points
• Percentage = X 100
American Method
• Divide the number of games won by the total number of games played
• Percentage = X 100

COMBINATION TOURNAMENT
1. Knock-out cum Knock-out
2. Knock-out cum league
3. League cum League
4. League cum Knock-out Tournament
Combination tournaments are those tournaments which are conducted when the matches are
to be played on zonal and inter zonal basis. For example, in case of national level
competition, it becomes difficult for all the state teams to reach at one place for tournament.
To avoid this difficulty at least four zones can be made and tournaments can be organised at
each zone. Then the winner of each zone can participate at national level competition at a
central place on the basis of knock-out or league..

Procedure to Draw Combination Fixture
• These fixtures are the combination of Knockout and League Tournaments. Same steps
will be followed as are followed in Knockout and League fixtures. To draw League-
Knockout fixtures, the following process will be executed:
• League-Knockout
• Team = 8
• Matches = 8 (8-1)/2 = 28
• Rounds in league = 7
• Winner = 5, Draw = 3,
Loser = 0
• Top four teams namely
1, 5, 6 and 8 qualify for
knockout rounds
STEP 1 LEAGUE TOURNAMENT
STEP 2 DRAW TABLE
KNOCKOUT
TOURNAMENT

INTRAMURAL TOURNAMENTS
• The meaning of the word ‘intramural’ is “within the walls”. In context of sports, it refers to a
tournament conducted within the walls of a single institution/ school/ community.
• Intramural tournament are conducted within players of one institution. The tournament may be an
event/ game /more than one games and sports conducted in one day or more or in a month or a
year, e.g.., Sports Day, Sports Festival, Athletics Meet, Swimming Meet, Badminton Tournament
conducted among Houses, Classes, Hostels, Residents etc. of a school/institution.
• To encourage mass participation in sports in an institution.
• To focus on all-round development of children.
• To develop values like fair play, respect, friendship through sports.
• To provide first opportunity to compete in a controlled environment.
• To focus on fitness, wellness and health aspects of children.
• To promote curricular integration through sports.
• To help children to develop personality (first stage of leadership, control of emotions, corporation
etc.)
1. Selection for extramural 2. Group cohesion 3. Health
4. Professional experience 5. Recreation 6. Mass participation:
Objectives of Intramural Tournaments
Significance of Intramural Tournaments

EXTRAMURAL TOURNAMENTS
• The word ‘extramural’ means “outside the boundary or walls”.
• In Sports Extramural Tournaments are the tournaments conducted outside or beyond the
walls of the organising unit that may be a school/college/institution.
• Such tournaments are conducted between two or more players/teams of different
schools/colleges/ institutions. For example, Zonal, Inter- District, State, National or
International Tournaments.
• To achieve high performance at highest level of the tournament.
• To develop the feeling of integration with other institutions
• To provide opportunities for choosing a career in sports
• To promote social, cultural, economic development through sports.
• Progression in performance
• Psychological factors (stress, confidence, self-esteem, & emotions)
• Level of fitness
• Socialization
Objectives of Extramural Tournaments
Significance of Extramural Tournaments

COMMUNITY SPORTS
• Community sports is a society-based practice of connecting and engaging people with
opportunities to participate in sports, exercise and fitness activities.
• Community sports can serve as a backbone for developing health promotion initiatives
within community members ranging from school children, adults, elders and various
other socially vulnerable populations. Community Sports are conducted for wide variety
of purposes, by involving citizens and public residing in a society. Community sports
provide opportunities for conducting sporting events frequently depending on the
purpose- like the community awareness programs, social campaigns, talent search,
recreational opportunities and may more.
• Community sports may not be always competitive and even if they are organised they
may not be officiated with rule-book style. Example, instead of professional officials,
parents, experienced players or other community volunteers may be engaged in conduct
of sporting events

BENEFITS OF COMMUNITY SPORTS
• Great opportunity for meeting people who share the same interests.
• Health -Community sports programmes have huge impact on physical and mental
health of an individual. Regular physical activities not only improve cardiovascular and
muscular health but also lower the risk of various lifestyle related disease.
• Social -Community sports programmes provide a platform for make friends, connecting
people and getting them to work together towards common objectives, thereby
developing a sense of belongingness in the group.
• Psychological -Community sports programmes, through continuous and group
engagement in physical activity, can be associated with improved psycho-social health.
They help in improving self-esteem, personal development and stress management
• Economic -Regular community sports programmes will help to reduce the burden on
health budget and also promote optimum usage of resources. Healthy people in any
community not help to reduce medical bills but also enhance the production for the
nation by providing appropriate time and labour.
• SPORTS DAY
• HEALTH RUNS
• RUN FOR FUN
• RUN FOR SPECIFIC CAUSE &
• RUN FOR UNITY SAKSHAM HAJELA (P.E.T) sakshampgt.hpe@gmail.com @natural_images160993

SPORTS DAY
• Sports day is one of the important programs that feature in the annual calendar of most residential
areas, community schools. It is an event not only to showcase abilities and skillsof children and youth
on the sports field but also a great opportunity for community members to meet, greet and interact
with each other. It also reflects the organizational strength of the society members and various other
organizing institutions. To celebrate Sports Day the focus should not only be participation of talented
athletes, but displaying a wide variety of skills among its members. Major focus should be maximum
engagement and involvement of community members.
•
• Government of India is celebrating National Sports Day on 29th August on the occasion of birth
anniversary of Major Dhyan Chand, a hockey legend.
• Fit India Movement was launch on 29th August 2019 on the occasion of birth anniversary of Major
Dhyan Chand by Shri Narendra Modi, the Prime Minister of India.
स्वस्थ व्यक्ति, स्वस्थ परिवाि औि स्वस्थ समाज यही नए भाित को श्रेष्ठ भाित बनाने का िास्ता है।

HEALTH RUN
• Such kind of run is generally conducted for the purpose of improving the health standards in
society and creating awareness about the importance of physical activities for maintaining good
health or for raising charity. In this run, the purpose of the runners is not to win, but to
participate in the events. To get its full impact, a large number of registrations are required.
• There is no age bar for participants; it is not a professional race so there is no need to run a
long distance.
• Such run can be conducted by NGOs or health departments to spread awareness about health-
related issues.
• The purpose of this run is to spread the message of staying fit and healthy among the masses.
Sometimes such races may be conducted to raise funds for a specific purpose. In schools such
races attract children and their parents. These are friendly races and may be conducted for any
age group. However, the physical education teacher must be careful and plan meticulously to
avoid any kind of accident or mishap. Age, mobility, types of movement involved should be
taken care of. Examples of such races are lemon and spoon race, sack race, three-legged race,
parent and child race, teacher and child race, road running etc.
RUN FOR FUN

RUN FOR SPECIFIC CAUSE
• This event is generally conducted to spread awareness about social issues like cleanliness,
promoting green environment etc. The purpose of such events is to spread awareness
among the masses for a definite cause or to generate charity. Example, the specific cause
may be cancer, AIDS, gender inequality etc.
• In such a type of run the purpose is to promote the feeling of integrity and brotherhood in
community, state, nation or among different religions. Such events help to develop
bonding and a sense of togetherness among people.
• Different games and sports events can be organised keeping in mind the wholesome
development of community. Indigenous game like kho-kho, kabaddi, marbles, Gilli danda
etc. may be introduced to keep people familiar with the cultural heritage of the nation.
GAMES AND SPORTS
RUN FOR UNITY

Answer these following Questions in
your P.E. Notebook
1. Elaborate the functions of sports event management.
2. Draw a flow chart of committees and briefly explain the duties of any 3
committees(pre, during and post tournament)
3. Draw a league fixture of 6 and 7 teams by using all three methods.
4. Draw a flow chart of tournament and Draw a knockout fixture of 21 teams.
5. Write a short notes of :
– Intramural
– Extramural
– Sports day
– Run for specific cause

For Any Query Feel Free To Contact Me
SCHOLAR SAKSHAM HAJELA (P.E.T)
sakshampgt.hpe@gmail.com
natural_images160993

12th unit 1 MANAGEMENT OF SPORTING EVENTS.pptx

Recommended

Recommended

More Related Content

Similar to 12th unit 1 MANAGEMENT OF SPORTING EVENTS.pptx

Similar to 12th unit 1 MANAGEMENT OF SPORTING EVENTS.pptx (20)

Recently uploaded

Recently uploaded (20)

12th unit 1 MANAGEMENT OF SPORTING EVENTS.pptx