Strategic Planning: Assess & Improve Your Club or Team Operations

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Better than SWOT! Learn a simple, three-step method to assess your club or team with respect to the key elements of a successful youth sports organization. Start with a quick assessment of your current situation that directly flows into a meaningful look at your strengths and obstacles. Discover how to identify the precise areas that will actively propel you towards your goal. Transform those distinct areas into specific action items, assignments, and timelines that are more effective than ideas in analytical boxes or pages of plans collecting dust on a shelf. Join Ruth Nicholson, internationally-certified professional facilitator and founder of GO! (Governance and Operations Resources for Youth Sports), to discover how to easily transform the results of your assessment into realistic action items to improve your operations and programs.

Sports

Strategic Planning -
Assess & Improve
Your Club or Team
Operations
Soccer Coaches Summit – America Scores - April 15, 2020
FINANCIAL HEALTH BOARD PRODUCTIVITY COACHING SURVIVAL TEAM MANAGEMENT UNPAID/PAID STAFFING

3www.GoHelpSports.com
Who is Ruth?
Ruth Nicholson, MPA. CPF
• Founder of GO! Youth Sports
Resources
• Internationally-certified professional
facilitator & assessor
• Trained mediator
• Organizational development specialist
• Over 30 years’ experience working in
governance & operations (plus
refereeing & coaching) with youth &
semi-professional soccer clubs

4www.GoHelpSports.com
Session Outline
• The 3 Elements of a Successful Club
• Initial Assessment
• Analysis
• Action Planning
• Questions

5www.GoHelpSports.com
Elements of a Successful Club
• Quality Coaching & Coaching Support
• Governance & Leadership
• Operations & Administration

6www.GoHelpSports.com
Coaching
• Player training & development approach
• Coaching quality
• Coaching support system

7www.GoHelpSports.com
Governance & Leadership
• Strategic direction & program priorities
• Policies & procedures
• Financial management
• Personnel management
(paid staff & volunteers)

8www.GoHelpSports.com
Operations & Administration
• Daily club operations
• Membership (registration &
communication)
• Facilities & support services
(e.g. field scheduling, referees)
• Equipment, uniforms, & supplies

9www.GoHelpSports.com
7 Deadly Challenges of a Club
1. Our DOC has so much administrative work to do that s/he doesn’t
have time to work with our coaches & our players on the sport stuff.
2. It takes forever to make a decision or get something done.
3. Our coaches need communication, management, & people skills.
4. Our team managers & coaches are overwhelmed with administrivia,
emails & phone calls.
5. We must recruit & train new volunteers over & over because we have
such high turnover.
6. We need sponsor, fundraising, & grant dollars so that we can afford to
run our club & do not have to charge so much for kids to play.
7. Conflicts between coaches, parents, board members, &
administrators drive good people away from our club.

www.GoHelpSports.com 10
Initial Assessment
1 2 3 4 5
Rate each of these 3 elements on a scale of 1-5
Coaching
Governance & Leadership
Operations & Administration

11www.GoHelpSports.com
Analysis
Pick 1 of the 3 elements to work on:
Coaching
Governance & Leadership
OR
Operations & Administration

12www.GoHelpSports.com
Force Field Analysis Tool

13www.GoHelpSports.com
Identify the Positives
Why didn’t you
give the element
you chose a
lower score?

14www.GoHelpSports.com
Identify the Obstacles
Why didn’t you
give the element
you chose a
higher score?

15www.GoHelpSports.com
Action Planning: Step #1
Using your Force Field Analysis chart -
• Identify the things over which you have no
control.
• Of the things you CAN control or influence,
improvement comes with making the Positives
larger & the Obstacles smaller

16www.GoHelpSports.com
Action Planning: Step #2
• Select the top 1-2 things you want to
address from your Positives column
• Select the top 1-2 things you want to
address from your Obstacles column

17www.GoHelpSports.com
Action Planning: Step #3
For each of the Positives or Obstacles that you have
chosen, identify the following:
• The individual tasks needed to address it
• Who is responsible for each task
• When each task should be completed
• Any special requirements needed to complete the task

www.GoHelpSports.com 18
Action Plan Template
WHAT
Activities & Products
WHO
Responsible People
WHEN
Timelines & Deadlines
Task #1
Task #2
Task #3
Task #4
Task #5

19www.GoHelpSports.com
At the end of this session, you
will be able to -
• Assess your organization with respect to
the 3 pillars of a successful youth sports
organization
• Develop realistic action items to improve
your operations & programs

21www.GoHelpSports.com
Questions?
Ruth Nicholson, MPA, CPF
• Ruth@NicholsonFacilitation.com
• GO! Youth Sports Resources
• www.GoHelpSports.com
• 425-385-2700

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Strategic Planning: Assess & Improve Your Club or Team Operations

1. Strategic Planning - Assess & Improve Your Club or Team Operations Soccer Coaches Summit – America Scores - April 15, 2020 FINANCIAL HEALTH BOARD PRODUCTIVITY COACHING SURVIVAL TEAM MANAGEMENT UNPAID/PAID STAFFING

2. www.GoHelpSports.com 2 At the end of this session, you will be able to - • Assess your organization with respect to the 3 pillars of a successful youth sports organization • Develop realistic action items to improve your operations & programs

3. 3www.GoHelpSports.com Who is Ruth? Ruth Nicholson, MPA. CPF • Founder of GO! Youth Sports Resources • Internationally-certified professional facilitator & assessor • Trained mediator • Organizational development specialist • Over 30 years’ experience working in governance & operations (plus refereeing & coaching) with youth & semi-professional soccer clubs

4. 4www.GoHelpSports.com Session Outline • The 3 Elements of a Successful Club • Initial Assessment • Analysis • Action Planning • Questions

5. 5www.GoHelpSports.com Elements of a Successful Club • Quality Coaching & Coaching Support • Governance & Leadership • Operations & Administration

6. 6www.GoHelpSports.com Coaching • Player training & development approach • Coaching quality • Coaching support system

7. 7www.GoHelpSports.com Governance & Leadership • Strategic direction & program priorities • Policies & procedures • Financial management • Personnel management (paid staff & volunteers)

8. 8www.GoHelpSports.com Operations & Administration • Daily club operations • Membership (registration & communication) • Facilities & support services (e.g. field scheduling, referees) • Equipment, uniforms, & supplies

9. 9www.GoHelpSports.com 7 Deadly Challenges of a Club 1. Our DOC has so much administrative work to do that s/he doesn’t have time to work with our coaches & our players on the sport stuff. 2. It takes forever to make a decision or get something done. 3. Our coaches need communication, management, & people skills. 4. Our team managers & coaches are overwhelmed with administrivia, emails & phone calls. 5. We must recruit & train new volunteers over & over because we have such high turnover. 6. We need sponsor, fundraising, & grant dollars so that we can afford to run our club & do not have to charge so much for kids to play. 7. Conflicts between coaches, parents, board members, & administrators drive good people away from our club.

10. www.GoHelpSports.com 10 Initial Assessment 1 2 3 4 5 Rate each of these 3 elements on a scale of 1-5 Coaching Governance & Leadership Operations & Administration

11. 11www.GoHelpSports.com Analysis Pick 1 of the 3 elements to work on: Coaching Governance & Leadership OR Operations & Administration

12. 12www.GoHelpSports.com Force Field Analysis Tool

13. 13www.GoHelpSports.com Identify the Positives Why didn’t you give the element you chose a lower score?

14. 14www.GoHelpSports.com Identify the Obstacles Why didn’t you give the element you chose a higher score?

15. 15www.GoHelpSports.com Action Planning: Step #1 Using your Force Field Analysis chart - • Identify the things over which you have no control. • Of the things you CAN control or influence, improvement comes with making the Positives larger & the Obstacles smaller

16. 16www.GoHelpSports.com Action Planning: Step #2 • Select the top 1-2 things you want to address from your Positives column • Select the top 1-2 things you want to address from your Obstacles column

17. 17www.GoHelpSports.com Action Planning: Step #3 For each of the Positives or Obstacles that you have chosen, identify the following: • The individual tasks needed to address it • Who is responsible for each task • When each task should be completed • Any special requirements needed to complete the task

18. www.GoHelpSports.com 18 Action Plan Template WHAT Activities & Products WHO Responsible People WHEN Timelines & Deadlines Task #1 Task #2 Task #3 Task #4 Task #5

19. 19www.GoHelpSports.com At the end of this session, you will be able to - • Assess your organization with respect to the 3 pillars of a successful youth sports organization • Develop realistic action items to improve your operations & programs

20. 20www.GoHelpSports.com

21. 21www.GoHelpSports.com Questions? Ruth Nicholson, MPA, CPF • Ruth@NicholsonFacilitation.com • GO! Youth Sports Resources • www.GoHelpSports.com • 425-385-2700

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