For teams of translators working in collaboration and using SDL Trados Studio, this is a fantastic way to share Translation Memory, Terminology and Project information. SDL GroupShare 2014 offers a robust and hugely scalable solution for translation teams to work simultaneously on larger projects.

1. SDL Studio GroupShare
An introduction…
SDL Proprietary and Confidential

2. For sharing
Translation Memory, Terminology
Translation Project Information
between collaborative teams

3. The
challenge

4. Challenges for translators and reviewers
Different Locations
Translation Memory is not shared
Difficult to communicate progress

5. Challenges for translators and reviewers
Difficult to share
terminology
Confusion over the
most recent version

6. Distributed teams
Translator
Reviewer
Translator
Project Manager
Translator

7. Options for Sharing Translation
Create Project with SDL Trados Studio Professional
Good
- send out packages to translation teams
- packages contain a copy of the project TM and Terms
Better
- send out packages to translation teams
- packages contain links to shared TM and Terms

8. The problem with packages
Project Manager
Translator
Reviewer
or
Translator
Project Manager
Reviewer

9. The problem with packages
Project Manager

10. Your
Solution

11. Solved by a centralised server
Translator
Reviewer
Project Manager

12. Options for Sharing Translation
Create Project with SDL Trados Studio Professional
Good
- send out packages to translation teams
- packages contain a copy of the project TM and Terms
Better
- send out packages to translation teams
- packages contain links to shared TM and Terms
Best
- publish the project to a GroupShare Server
- invite team to work collaboratively

13. Translation Memory
Translation Projects
Terminology

14. To share…
Translation
Memory
Terminology
Consistent
branding and
technical terms
Projects
Live, shared
translation
memory
Terminology
Translation
Memory
Share translation
projects in a
central location
Projects
SDL Studio GroupShare

15. Proven Technology
MultiTerm
Server
Project
Server
TM Server
Consistent
branding and
technical terms
Live, shared
translation
memory
MultiTerm
Server
TM
Server
Share translation
projects in a
central location
Project
Server
SDL Studio GroupShare

16. Sharing Translation Memory (TM Server)
Server based Translation Memory:
• Concurrent access
– Enabling access for hundreds of team members
• Live Updates
– So that team members benefit from each others work
• Centralised
– For back-up and protection of valuable intellectual property

17. Sharing Terminology (MultiTerm Server)
Server based Terminology Management:
• Concept Based Terminology
– Far more than just a glossary
– Active and Deprecated Terms
– Pictorial Representation
– References to external resources via hyperlinks
– Multilingual
– One term (word) to several concepts, and vice versa
• Centralised control of Corporate Terms
– Protecting brand across global organisations
• Common access across the entire organisation
– Enabling access for marketing, tech docs, sales, product development

18. Sharing Projects (Project Server)
• Extends TM sharing to include new assets
– Source files and reference documents accessible on the server: no need to
send them out (Fleur: see notes below)
– Live sharing of Project Settings (E.g. common QA checking)
• Live Progress Updates
– Reporting to track project completion
– Version tracking of documents
• Secure Assignment and Notification [NEW!]
– Allocate team members specific files
– Team members manage project workflow themselves
– Notification via email occurs automatically

19. Organising your teams in GroupShare
• Tree Structure groups your team members by “organisation”
– by client
– by project
– by type of team member
• Organise Projects and Teams
– Allocate team members to specific organisations
– Always work in same way, or customise to suit the project
• Changes cascade through the organisation
– Adjust at a level affect those below – Fleur: I think I would take out this
point, as it sounds a little vague and might be too detailed for a demo

20. SDL Studio
GroupShare
2014
What’s
New?

21. Secure Task Assignment on Project Server
• Enhanced collaboration for translation teams working
with Studio and MultiTerm
– Secure task assignment to users using the concept of project phases
• Preparation
• Translation
• Review
• Finalisation
– Files can move freely within these phases – back and forth as needed
– Users can only see the files assigned to them
– Permissions based on existing roles based system
21

22. Demonstration
22

23. Extending the GroupShare Platform
REST-based Web Services API for GroupShare
• Lightweight API access to core server functionality
– TM, terminology lookup
– Project tracking + publishing
– User management
• Interesting for large scale users
– Integrate MultiTerm or TM lookup into Intranet search
– Optimise user management
– Create a mobile app that allows you to track projects
23

24. Benefits

25. Sharing and Team Working
 Central repository for all
project files.
 Team members instantly
benefit from each others
work
 Team progress is visible
to all
 Project reports track
progress
 Team is connected

26. Quality and Consistency
 Centralized asset
management
 Everyone uses the correct
files.
 Terminology is up to date
 Maximum leverage

27. Project Efficiency
 Project files are shared
from a central collaboration
hub
 Controlled document
versions
 Less file maintenance
 Instant access to project
progress.

28. Security and Control
 Centralized back up of
valuable translation assets
 Centralized user
management
 Capacity to manage all
sizes of team.

29. Removes dependency on specific employees
Collaboration Drives Efficiency
More reliable translation process.
Simpler solution to manage
Proven technology

30. Why SDL Studio GroupShare?
• Live, real-time sharing of resources and stats updates
• Seamless integration with Studio
• Robust and proven capabilities
• Complete terminology, not just a glossary
• Integration with the translation supply chain
• Unique extensibility with SDL OpenExchange
• Connect with SDL Trados Studio Starter

31. Translation Memory
Translation Projects
Terminology

32. Copyright © 2008-2013 SDL plc. All rights reserved. All company names, brand names, trademarks,
service marks, images and logos are the property of their respective owners.
This presentation and its content are SDL confidential unless otherwise specified, and may not be
copied, used or distributed except as authorised by SDL.