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The 10 point guide to implementing just enough office 365 gov

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Office 365, Governance , Peter Ward, Soho Dragon, S

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The 10 point guide to implementing just enough office 365 gov

  1. 1. web: www.sohodragon.com
  2. 2. Platinum Gold Silver Web
  3. 3. SharePoint User Group • SharePoint • End Users • Administrators • Architects • Developers • IT Pros • Meetings: 2nd Tuesday of the month, Microsoft Malvern, 5:30-8 pm WEB: www.TriStateSharePoint.org EMAIL: info@TriStateSharePoint.org TWITTER: @tristateSP
  4. 4.      
  5. 5. 5 | SharePoint Saturday New York City 2011  
  6. 6. 6 | SharePoint Saturday New York City 2011  www.wardpeter.com
  7. 7. 7 | SharePoint Saturday New York City 2011
  8. 8. Brief history of this presentation    
  9. 9. 365 IT Governance How to successfully implement a collaboration platform Golden Rule: Think BIG, start small, scale fast
  10. 10. 10 | SharePoint Saturday New York City 2011
  11. 11. 11 | SharePoint Saturday New York City 2011
  12. 12. 12 | SharePoint Saturday New York City 2011
  13. 13.  SharePoint is the fastest selling product in Microsoft history.  Microsoft has been adding 20,000 SharePoint users per day, every day for the last five years.  There are over 65,000 SharePoint customers who have purchased SharePoint
  14. 14. Research firm AIIM discovered: Half of SharePoint implementations proceed without a clear business case (which shows lack of direction from the start) Only 22% of organizations provide users with any guidance on corporate classification and use of content types and columns 1/3 of organizations have no plans as to how to use SharePoint, while 1/4 of organizations say IT is driving it with no input from information management professionals. End Result: A fancier, much more expensive set of shared drives rather than a usable ECM system with findable information assets.
  15. 15. Listening and acting on this presentation could be a very smart career move
  16. 16. 16 | SharePoint Saturday New York City 2011 Strategy Governance
  17. 17. IT Strategy in general  A plan to achieve goals and results  A journey redefined quarterly  Communicated across organization  What it is not  A single meeting with a series of PowerPoint slides  Lot’s a technical documentation  Why is this a challenge with SharePoint  Business impact is difficult to define  It’s about adoption, not under budget delivery  Should know the capabilities of the product
  18. 18. A strategy could even be considered pro- activity watching , and perhaps making a half-hearted connection with what other departments, the larger corporation, market place or even the competition is doing and when you have enough information a decision is made.
  19. 19. Why you need an IT SharePoint governance? “we need to be more Governance with our IT spending organization ”
  20. 20. Strategy workshop
  21. 21. SharePoint IT Strategy Workshop/ summit Business App Dev. IT Infrastructure Exec Sponsor Governance Committee
  22. 22. Production | Q & A Environment Jun 3rd 2013 Projects Adoption Organization Infrastructure Training: Essentials I Essentials II Intranet Migration Asset Library Project Man. Workbench My Sites Install News Gator Existing business units Market Data Asia PAC Phase II - Stabilize Dev. Env. Oct 31st 2013 May 31st 2014 May 31st 2014 Phase III – Go To Enterprise Phase IV –Business Engagement Training: Essentials I Essentials II SP Designer InfoPath BI Training: Essentials I Essentials II SP Designer InfoPath BI Health check Deploy News Gator Governance Plan Intranet –Workflows InfoPath forms Migrate all overseas instances to single SharePoint deployment Further engage business units to identify business impact of the SharePoint platform to their business operations. IT Deploy support and helpdesk plan Configure, custom and 3rd party web parts Yammer, Lync Develop Awareness of SharePoint Road Map Where to start
  23. 23. Road Map is built from 3 tools  Business Rating Register  Gap Analysis  SWOT Analysis
  24. 24. Actions • High-level business assessment Develop Awareness of SharePoint Step 1 Actions • Business impact analysis • Business case generation Quantify Business Impacts Step 2 Actions • Detailed current state analysis • Solution design Design Solution Step 3 Actions • Alignment of solutions with needs of business units • Solution implementation Align IT / Business Value & Implement Solution Step 4 Actions • Implementation of overarching IT SharePoint management governance program Build & Manage Unified Capability Step 5 Business Methodology
  25. 25. Current Future Technology An environment that works…Kind of!! No support procedure Bit of a wild west Out of the box Correctly architected and scaled to business requirements 3rd party web parts Custom development People Administrator Individual initiatives Administrator Solutions architect Business engagement manager SharePoint evangelist SharePoint Captain on each location Processes Self service model Department Document management Gain traction Managed model Mission critical applications Move bit applications to SharePoint Gap Analysis
  26. 26. Strengths Some technology expertise Microsoft complimentary products MS enterprise licenses Reduction of 3rd party applications Opportunities Richer user experience of workday Easier environment to support Reduction on rouge business apps Weaknesses Office versions not 2010 Supporting live environment No training material Threats Scalability and planning Internal Support Fully defined Governance plan User adoption Business engagement issues SWOT Analysis of SharePoint within the enterprise
  27. 27. Fast forward 6 months
  28. 28. Section Title 2 Defined Road Map- Review
  29. 29. Summary of Tools  Business Rating Register  Gap Analysis  SWOT Analysis
  30. 30. Implement Governance (MUST DOs)     
  31. 31. Who has a SharePoint IT Strategy?
  32. 32. Signs of it is all going wrong
  33. 33. Attention Test
  34. 34. 36 | SharePoint Saturday New York City 2011
  35. 35. 37 | SharePoint Saturday New York City 2011
  36. 36. 38 | SharePoint Saturday New York City 2011
  37. 37. 39 | SharePoint Saturday New York City 2011
  38. 38. 40 | SharePoint Saturday New York City 2011
  39. 39. SharePoint Governance Failures •Lack of meeting •Weather report meetings •Out of date progress reportsCommunication •Lack of End User Training/Community •Lack of Help and Insight into Business processes - Little value Culture & Adoption •No Budget - No project or budget cuts •No Sponsorship – Under the Radar •Leadership Budget/Sponsor •No deployment due to complex dependencies •Bad prioritizationPoor Planning
  40. 40. Summarize  SharePoint statistics  IT Strategy in general  Why you need it  Strategy tools  Business impact register Gap Analysis SWOT Analysis  Strategy musts  Signs its all going wrong
  41. 41. Final word
  42. 42. You will always need
  43. 43. 45 | SharePoint Saturday New York City 2011 This is the end.
  44. 44. 46 | SharePoint Saturday New York City 2011 Links  Office 365  Asif's  365 Explained youtube this  Richard Harbridge
  45. 45.     Be part of the experience Golden Rule: Think BIG, start small, scale fast

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