Office 365, Governance , Peter Ward, Soho Dragon, S

1. web: www.sohodragon.com

2. Platinum
Gold
Silver Web

3. SharePoint User Group
• SharePoint
• End Users
• Administrators
• Architects
• Developers
• IT Pros
• Meetings: 2nd Tuesday of the month, Microsoft Malvern, 5:30-8 pm
WEB: www.TriStateSharePoint.org
EMAIL: info@TriStateSharePoint.org
TWITTER: @tristateSP

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www.wardpeter.com

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8. Brief history of this presentation
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9. 365 IT Governance
How to successfully
implement a collaboration
platform
Golden Rule: Think BIG, start small, scale fast

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13.  SharePoint is the fastest selling product in Microsoft history.
 Microsoft has been adding 20,000 SharePoint users per day, every day
for the last five years.
 There are over 65,000 SharePoint customers who have purchased
SharePoint

14. Research firm AIIM discovered:
Half of SharePoint implementations proceed without a clear
business case (which shows lack of direction from the start)
Only 22% of organizations provide users with any guidance
on corporate classification and use of content types and
columns
1/3 of organizations have no plans as to how to use
SharePoint, while 1/4 of organizations say IT is driving it
with no input from information management professionals.
End Result: A fancier, much more expensive set of
shared drives rather than a usable ECM system with
findable information assets.

15. Listening and acting on this
presentation could be a very
smart career move

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Strategy Governance

17. IT Strategy in general
 A plan to achieve goals and results
 A journey redefined quarterly
 Communicated across organization
 What it is not
 A single meeting with a series of PowerPoint slides
 Lot’s a technical documentation
 Why is this a challenge with SharePoint
 Business impact is difficult to define
 It’s about adoption, not under budget delivery
 Should know the capabilities of the product

18. A strategy could even be considered
pro- activity watching , and perhaps
making a half-hearted connection
with what other departments, the
larger corporation, market place or
even the competition is doing and
when you have enough information
a decision is made.

19. Why you need an IT SharePoint
governance?
“we need to be more Governance with our IT spending
organization ”

21. Strategy workshop

22. SharePoint IT Strategy Workshop/ summit
Business
App Dev.
IT
Infrastructure
Exec Sponsor
Governance Committee

23. Production | Q & A Environment
Jun 3rd
2013
Projects
Adoption
Organization
Infrastructure
Training: Essentials I
Essentials II
Intranet Migration
Asset Library
Project Man. Workbench
My Sites
Install News Gator
Existing business units
Market Data
Asia PAC
Phase II - Stabilize
Dev. Env.
Oct 31st
2013
May 31st
2014
May 31st
2014
Phase III – Go To Enterprise Phase IV –Business Engagement
Training: Essentials I
Essentials II
SP Designer
InfoPath
BI
Training: Essentials I
Essentials II
SP Designer
InfoPath
BI
Health check
Deploy News Gator
Governance Plan
Intranet –Workflows
InfoPath forms
Migrate all overseas instances
to single SharePoint deployment
Further engage business
units to identify business impact
of the SharePoint platform
to their business operations.
IT
Deploy support and helpdesk plan
Configure, custom
and 3rd party web parts
Yammer, Lync
Develop Awareness of SharePoint
Road Map
Where to start

24. Road Map is built from 3 tools
 Business Rating Register
 Gap Analysis
 SWOT Analysis

25. Actions
• High-level
business
assessment
Develop
Awareness of
SharePoint
Step 1
Actions
• Business
impact analysis
• Business case
generation
Quantify
Business
Impacts
Step 2
Actions
• Detailed current
state analysis
• Solution design
Design
Solution
Step 3
Actions
• Alignment of solutions
with needs of
business units
• Solution
implementation
Align IT /
Business Value
& Implement
Solution
Step 4
Actions
• Implementation of
overarching IT
SharePoint
management
governance program
Build &
Manage
Unified
Capability
Step 5
Business Methodology

27. Current Future
Technology
An environment that works…Kind of!!
No support procedure
Bit of a wild west
Out of the box
Correctly architected and scaled to business
requirements
3rd party web parts
Custom development
People
Administrator
Individual initiatives
Administrator
Solutions architect
Business engagement manager
SharePoint evangelist
SharePoint Captain on each location
Processes
Self service model
Department
Document management
Gain traction
Managed model
Mission critical applications
Move bit applications to SharePoint
Gap Analysis

28. Strengths
Some technology expertise
Microsoft complimentary products
MS enterprise licenses
Reduction of 3rd party applications
Opportunities
Richer user experience of workday
Easier environment to support
Reduction on rouge business apps
Weaknesses
Office versions not 2010
Supporting live environment
No training material
Threats
Scalability and planning
Internal Support
Fully defined Governance plan
User adoption
Business engagement issues
SWOT Analysis of SharePoint within the enterprise

29. Fast forward 6 months

30. Section Title 2
Defined Road Map- Review

31. Summary of Tools
 Business Rating Register
 Gap Analysis
 SWOT Analysis

32. Implement Governance (MUST DOs)
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33. Who has a SharePoint IT Strategy?

34. Signs of it is all going wrong

35. Attention Test

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41. SharePoint Governance Failures
•Lack of meeting
•Weather report meetings
•Out of date progress reportsCommunication
•Lack of End User Training/Community
•Lack of Help and Insight into Business processes - Little value
Culture &
Adoption
•No Budget - No project or budget cuts
•No Sponsorship – Under the Radar
•Leadership
Budget/Sponsor
•No deployment due to complex dependencies
•Bad prioritizationPoor Planning

42. Summarize
 SharePoint statistics
 IT Strategy in general
 Why you need it
 Strategy tools
 Business impact register
Gap Analysis
SWOT Analysis
 Strategy musts
 Signs its all going wrong

43. Final word

44. You will always need

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This is the end.

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Links
 Office 365
 Asif's
 365 Explained youtube this
 Richard Harbridge

47. 
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Be part of the experience
Golden Rule: Think BIG, start small, scale fast