Booklet to design a software on ms visual studio with an example

Raza Enterprises (Pvt) Ltd. Muhammad Noman Raza
Batch 2012
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Raza Enterprises(Pvt)
Ltd.
Custom Clearing and Forwarding Agents
Specialist in Dry port cargo handling
Syllabus Title : Computer Studies
Syllabus and Components Code: 7010/02

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Center Name : The City School PAF Chapter
Center Number : PK547
Candidate Name : Muhammad Noman Raza
Table of Contents
1.Introduction Page #
Acknowledgement 4
Introductiontothe company(Background) 5
Functional Departments 6-7
SelectedDepartments 8
Reasonsforthe selectionof the department 9
2.Analysis
Problemdefinition 11
Objectivesof the system 12-15
Data FlowDescriptionof the existingsystem 16
Data FlowDiagram(DFD) of the existingsystem 17
Data FlowDescriptionof the proposedsystem 18
Data FlowDiagram(DFD) of the proposedsystem 19
Alternativesolutions 20-21
Evaluationof the alternative solutions 22
3.Design
Planof Action 24-25
Gantt Chart 26
Algorithm 27-56
SystemRequirements(Hardware andSoftware) 57-58
SystemFlowchart 59
Database Relationships 60-68
4.Implementation
Program Listing(Source Code) 70-108
StructuredFlowchart 109
Use of separate modules 110-112
5.Testing
TestStrategy 114
Testingwithdifferenttypesof date 115-120
Sample run 121-132
Data Dictionary 133-138
Testingof the systemforerror messages 139-144
6.Documentation
The User Guide 146-158
Reports 159-161
Input/OutputChart 162-168
7.Evaluation and Future Development

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Introduction
Evaluationof the computerizedsystem 170
Future Development 171-172

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Introduction
ACKNOWLEDGEMENT
All praise to Allah Almighty who gave me the courage and strength to complete this
Project.
I acknowledge the help and guidance of my teachers who provided me their full
support in the assignment which were the essential steps in understanding the
project. I also like to thank my parents who provided me all the things I required for
the Project. I would like to express my gratitude for my teachers Sir Jawaid, Sir Faisal,
Sir Kamran, Sir Gul Muhammad, Sir Zia and Sir Afzal, especially to my father who
supported me and gave his suggestions for the project, without his encouragement I
would not be able to complete the project and my brother Adnan who gathered the
information and guided me throughout the project.
This project will help my father for whose business I am making this project.
Muhammad NomanRaza

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Introduction
Introduction
Raza Enterprises came to exist in 1999, when its owner Sheikh Muhammad Raza planned to
start his own business after getting the experience of 8 to 10 years working at the company,
which did the same business of clearing and forwarding agency. By working there, he
received much knowledge about the process of working as an agent. He started business in
partnership with his friend , and then he was able to open a new business under his own
name.
It started with an office at Pak Chamber and spread the business to other countries
including China and Afghanistan. Now it has two offices and a new business named as
Fairy International.
Raza Enterprises is a Customs Clearing / Forwarding Organization. They have a team of
qualified, experienced and trustworthy staff for speedy clearance of cargo of their valuable
clients.
The Organization has established business with more than 100 Importers and Exporters
and this has created the goodwill for the company.
Clearing and Forwarding process is not so easy as it seems. It is according to the rules and
regulations defined by the government and other agencies. It involves great painstaking
from the order booking to the order delivery process. Only a limited number of

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organizations have established cordial relationship with their clients in this business and
Raza Enterprises is one of them.
Introduction
Functional Departments:
Accounts and Finance Department:
This department is the backbone of any organization same is here. This department assesses the
valuables of the Organization, their productive capacity, evaluates the costs of having a business
with the clients and their benefits in financial terms. It records all financial transaction with other
clients, collects all of the data together and presents it in the form of regular accounts, prepares
budgets for the whole of the business, decides on the most appropriate method of finance and
keeps control of the cash flow of the business.
Marketing Department:
This department keeps an eye on the clients markets, collects information from resources and
markets the services of the Organization to the highly productive and financially strong clients. It
keeps record of each service so that decisions can be made about ‘extension’ strategies. Marketing
Managers keeps in contact with clients so that required services can be provided.
HR Department:
The purpose of this department is to manage employees and their relations with the Organization,
while maintaining discipline in an organized way. It keeps a daily record of employees’
performance for each department in the Organization. Besides that it forecasts staffing needs for
the business, prepares job descriptions and specifications, plans and implements staff training
programs. It also interviews and selects the right candidate for a particular job.

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Billing Department:
This department maintains a record of clients documents and computes their bills according to
their invoices, it then delivers the summary of bills to the accounts.
Service Department:
It provides services for the clients and tries to find ways of enhancing the easily accessible
services for the valued customers and clients.
Administration Department:
This department includes reception staff and other clerical support staff. It oversees the
administration of all the departments, their requirements and proper functioning. It makes
approvals for the needs of the departments such as purchasing of new furniture and equipments,
arranges for the meetings requirements and makes schedules of different occasions of the
business.

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Introduction
Selected Department i.e. the Administration Department
The selected department which is Administration controls all the functions of other departments
because it produces the initial required information for the other departments. The records
include all the information regarding the clients and their orders. Such as, Order date, Shipping
date, Company name and the information desk officer checks the availability of the ships at the
specified dates. It therefore, books the orders and provides the payment options and payment
details to the clients.
It then transfers the available information about the clients order and the details of the orders
to the services department which checks the available services and informs the Administration
department about the requirements of the orders. If there is a lack of available services then the
services department informs the Administration department accordingly, which then insures the
availability of services. On the other hand if the services department finds that all the
requirements for the order are met then that department processes the documents and checks
any misinformation given by the client or from the company staff.
After the orders are furnished then the company’s billing department issues invoices with
required charges for the Clients and transfers these to the Accounts and Finance Department
which submits the records to the concerned companies.
Thus in this way all the orders are furnished for the clients.

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Introduction
The Reason for selecting the Administration Department
The reason for selecting the Administration Department is that it is the most important
one of all the department s. It includes Reception Counter staff and other staffs whose
work is to enter the data in computers. It is the most preliminary stage for the
functioning of the department.
This department is linked to all the other departments such as Accounts and Finance,
Billing and Service. department. It records the orders of the clients and other details.
Besides recording the data it also maintains records of both the clients and staffs needs,
such as computers accessories and furniture etc.
Ten to twelve clerks are in office working on computers continuously updating and
recording the data for the clients. Computers are very and accurate, are easy to backup
and operate. Each function of the department is password protected. It costs less and
also much time is saved, which improves the work done by this department.
The department records initial information about the clients and their orders according
to a specified date and delivery. The Reception staff takes information about the clients
about it also issues the order receipt to the Clients for the acknowledgement of
accepting the orders. It then transfers the data to the Services department which notes
the requirements of the clients and provides feed back to the Administration
Department regarding arrangements for the orders.
The Services Department also processes orders and transfers the data to the Billing
department which makes original invoices with all the charges for the Clients Orders and
makes bills with required documents.
With all such activities going on in the department and links to other departments, it
plays a key role in the establishment of the business.

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Analysis

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Analysis
Problems with Current System
The current system in place is seriously outdated and time consuming. It also takes
up a lot of space. When a personcomes to the reception for placing an order it is
made with his/her details written on a form the company representative’s company
card, along with a picture, this card holder will place the order with required details
on the form. Without a computer program the receptionist checks the form
manually and asks for missing information. He/she attaches the forms and ID card
copywith the form with client’s signatures. If there is a misinformation given by
the client the receptionist cannot check immediately. The form is dispatched by the
dispatch personby hand to other departments heads approval while the client waits
for the approval. While other clients come in to place orders and the same
proceduregoes on thus making a time consuming process which delays the overall
performance of the company. The clients stand in long queues. Further there is
mismanagement of data records can occurdue to large amounts of data storage
manually.This creates a need of more staff and higher management of other
departments as approving authorities.
This system is also very time consuming as it involves a lot of paperwork and
constant updating.

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Analysis
Objectives Of The Proposed
System
 In terms of computers
 In terms of business
 COMPUTER TERMS:
1. Improvement of Records’ Conditions:
Once the Clients information system unit is computerized, all records will be in a
highly presentable manner and no longer hard to read due to employees’
handwritings. Along with this, there will no longer be the possibility of loss of data
due to distortion of paper.
2. Data Safety and Security:
After all the clients’ data is safely stored on the company’s network, there will be no
longer remain the danger of losing admission records in the various transactions
they are used in. Also, due to the vast number of records in the storage, many
records are wrongly categorized and never found again. Secondly, the issue of data
security will be cured due through computerized systems leaving no chance of
unauthorized access of the organization’s data. Backing of data will also be doable
and that too, easily.

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3. Reduction of Storage Space:
The computerization of databases will be a blessing for the company especially
concerning the storage space requirement. There will be no more skyscrapers of
records and no more need for extension of the packed storage rooms. This will
enable the company to utilize its budget in other things.
4. Fast Data Accessing and Retrieval:
The desired record would be generated instantly on demand without the hassle of
going through the unorganized and time-consuming storage room. This will also
enhance the efficiency of the ordering of data.
5. Reduction in Paperwork:
Since all processes will be done on screen, there will no longer be the requirement
to purchase paper to store data. Everything will be computerized, therefore,
reducing the amount of paper circulating in the office and reducing expenses as
well.
6. Easy Updating of Records:
Considering the manual information system, updating or correction of data in clients
records is quite impractical due to their huge number and the fatigue suffered in
singling out one record from thousand others. To add to that, records will always be
up-to-date with a minute chance of retrieving records that haven’t been brought up
to date.
7. Less Time Consumption:

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Once the clerical delays are removed, daily operations will be executed at much
faster rate which includes all aspects related to clients’ records e.g.: filling a form
and having it sent to another department. It also covers employee laziness and
intense workload.
8. Various Frequent Reports:
If it was the case that the company used a manual system, it would be extremely
hard to analyze all past data and generate reports based on different factors
concerning patient information. However, with the help of a computerized system,
all facts and figures can be obtained through easily and quickly. Hence, it eliminates
the concept of annual surveys and “Past one year only” reports.
 BUSINESS TERMS:
1. Faster Transactions:
Computerization of the clients’ information system will enable it to handle more
clients than its maximum potential because of the quick and efficient data retrieval
and processing at the front desk. Adding to it will be the network environment, which
will provide fast message sending, so the clients will not have to wait at all.
2. Presentable Environment:
Networking will eliminate the need of going to and fro in departments and from desk
to desk, taking different forms and
collecting /submitting different files. Therefore, daily transactions will be carried out
much smoother and the desks will be less crowded and quiet as well.

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3. Low Labor:
Computerization will greatly decrease all work-force which comes between the
front-desk and the client. It will help let go of storage room maintenance staff,
employees who retrieve the records, storage room guards, on-spot boys who
deliver checks and records from department to department, etc.
4. Efficient Management:
The company’s managerial directors will have less to worry about once the
new system is installed. Therefore, over employment and excessive
workload will no longer be matters of concern, thus, enabling them to divert
additional attention to other issues.
5. Customer Satisfaction:
Seeing the decreased number of required transactions the customer will have to
perform, he will definitely be more content with the company’s system. There will be
no more record searching, transporting or updating/correction fatigues which in turn
will portray a good image of the company and its management.

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Analysis
Data Flow Description of the existing system
The current system in use is the outdated form of registers and papers. When a
client comes to the organization to place an order, the client card is checked
manually and the card holder’s details written on them, along with a picture, after
confirming the identity of the client the order form is issued. The client then fills
out the form with the required details in it.
After filling out the form the client submits it to the receptionist who, who writes
the information about the form in register while the client is put on hold. The client
waits for the approval of the order. The form is then dispatched manually by a
dispatch personto the approving authority. After a long wait the clients order is
approved and a manual receipt is issued and the acknowledgement slip is received
When a client wishes to cancel the order, he/she will again have to fill the form of
cancelling the form. If another client asks for the details of the order the receptionist
will have to check the register manually if he finds the requested order only then the
information can be passed to that client. Thus there is a long delay in the process..

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Analysis
Data Flow Diagram of Existing System
Comes to
Place an order
Store room
To update
or retrieve
a record
Order
New
Client
Gives
the
Order
form
Reception
Enter
Details
Clients
details
register
Issued
Order
Approval
register
Fill a order
form
Form
Filled
Receives
the order
form and
details
Orders
details
register

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Analysis
Data Flow Description of the proposed system
When a client approaches the organization to place a new order the client can only
show the ID card and the details will be received through the system from the
‘Details file’ and if the client record is found it is updated automatically.
When a client wishes to cancel the order, he/she will again have to fill the form of
cancelling the form. If another client asks for the details of the order the receptionist
doesn’t have to check the register manually if he finds the requested order then the
information can be passed to that client immediately. Thus decreases the delay in
the process.
The client waits for the approval of the order. The form is submitted to the approval
authority through the system. Now the clients have to wait for only some minutes
and then the request of next client can be furnished. The clients order is approved
and a receipt is issued from the system and the acknowledgement slip is received.
Thus this system creates efficiency and reliability creating less chances of human
error. Data can be secured in the system hard disk and on the backups with very few
paper works.

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Analysis
Data Flow Diagram of the proposed system
Comes to
Place an order
Order
New
Client
Raza Ent.
Gives
the
order
form
Fill a
membership
form
Form
Filled
To update
or retrieve
a record
Enter
Details
Receives
the order
and enters
the details
Main
database
Orders’s
details file
Issued
Order
acceptance
slip
Clients
details file

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Analysis
Alternate Solutions
Apart from computerization of the system, there are various other solutions an
organization may consider to overcome its existing problems. These may include:
1. RECRUITMENT OF ADDITIONAL STAFF:
More clerks and operation staffs may be hired to look after the clients in order to split the work
between the existing ones.
2. TRAINING OF STAFF:
The company’s staff could receive on job training to help make them perform their tasks more
efficiently and hence, solve the problems without having to require additional manpower.
3. ORDERED FILES AND CABINETS:
By abandoning the method of storing clients’ files in large storage rooms in unorganized boxes
and using assorted cabinets, fast retrieval of files can be ensured. These cabinets may be year
wise and the files stored in them could be alphabetically arranged.
4. SPECIAL STORAGE AND RETRIEVAL STAFF:
A fraction of the staff could be separated to perform only the job of managing the store room.
They would ensure that each file is stored in the right cabinet and would know where each file is
stored when they have to be retrieved. Also, since this would be their only task, there will be a
less margin for error as then wouldn’t be in a hurry.

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5. PRINTING SOLUTION:
Considering the company’s immense dependency on paperwork, it might be beneficent if it
collaborated with a printing agency in order to print its bills invoices and other documents. This
would also save the clients waiting time

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Analysis
Evaluation Of Alternate
Solutions
Advantages:
With more staff employed each staff member will do only one task.
More output will be produced . More employment is available for
people. By training the staff some deficiencies may be overcome.
By organization of files and usage of cabinets, there will be fast
retrieval of records. If any problem arises or any record has to be
retrieved, the task can be done quickly. It is more easy for the staff
to retrieve the record due to better organization through
alphabetical order. With special staff reserved for taking care of
stored data, there will be less problems.
Disadvantages;
By employing morestaff, more wages will have to be given which will
mean more expenses for the Organization. For training the staff
seminarsand courses will have to be conducted by the management
which will be more expensive. If cabinets are used soon there will be
requirement of more cabinets.With staff and rooms specially reserved
for storage more accommodation will be required which will mean
more expenses for the Organization. The printing solution will not be
cost efficient because the price at which deal is made with printing
agency will be quite expensive .

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Design

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Design
Plan Of Action
The entire process of SDLC will be divided into 7 different phases to allow a more clear
view for future planning and program development. These 7 stages will elapse over a
period of seven months.
1) System Analysis And Investigation:
In the first stage, the software development teamwill study the current environment of the
system to retrieve as much information as possible regarding the manual system.
2) System Design:
Here, the system will be thoroughly designed, and while making the project, all of its
aspects will be based on the requirements brought forward in the previous phase.
3) Designing Test Data
During this stage,some data will be purposefully designed to test the new system. It will be made sure that the
data is designed in sucha way that each and every nook and cranny of the systemis targeted to remove all
possible flaws that might be present and pass on unnoticed to cause problems for theusers of the system. The
information used will comprise of:
 Data without errors or mistakes
 Data with known errors
 Large amounts of data
 Data that target end results
 Extreme data

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4) Coding Of Program Specifications:
The program will now be written using a commercial programming language. The
database files will also be connected with the program using an appropriate DBMS.
5) Testing And Debugging:
The software development team will evaluate the designed system and once again goes
through the system top to bottom make sure to remove any persisting errors. They will
also fix the displays if any glitch turns up.
6) Evaluation:
In this stage, the system analysis team along with the management team will
collaboratively discuss the outcomes of the system. They will evaluate whether the
objectives of the system as decided in early phases have been fulfilled or not. Also, they
will analyze whether the new system is productive or not, both time and cost wise
7) Documentation:
Each and every phase of the SDLC cycle will be documented into 2 categories:
I. User Guide: The program will be summarized into short, precise and easy-to-
understand instructions. It will be made sure that the guide us user friendly, in
easy language and helpful for trouble-shooting and learning purposes. It will
comprise mostly of screenshots, dialogue boxes and error messages
II. Programmer Guide: This technical documentation is for the reference of
programmers if in case in future the program needs to be reviewed. It will comprise
of system-related diagrams and charts

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Design
Gantt Chart
Topics
Month August September October November December January February
Weeks 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
System
Analysis and
Investigation
Specification
of the
proposed
System
Designing
the
proposed
System
Designing
TestData
Codingof
Programs
Testingand
Debugging
Evaluation
of the new
system
System
Documents

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Design
Algorithms
LOGIN FORM
Step 1: Start
Step 2 : Initialize the Environment
Step 3 : Display the Login Form
Step 4: OpenDatabase
Step 5 : If txtusername = ” Raza Enterprises” And txtpassword = “ nomi12345” Then
Step 6: : Display the Message Box “Login Sucessfully”
Step 7 : Display the Splash Screen1
Step 8 : Else display the Message Box “Invalid Username or Password”
Step 9 : End If
Sign up button
Step 1: Initialize the environment
Step2: Open Create Account Form
Step3: Open Database
 Save button
Step4: Fill the textboxes with the required details
 Username
 Password

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Step 5: By clicking the “Save” button the account will be created
Step 6: Display the message box “Record Saved”
 Search Button
Step 2: Open Database
Step 3: Select party name
Step 4: Fill the Combo Box by party name
Step 5: Click the Search Button
Step 6: If the Record found Fill all the textboxes as follows
 TxtUsername
 TxtPassword
And Display MessageBox “Record Found”
 Update Button
Step 3: Search the previous saved records
Step 4: Edit the records saved earlier and press the update button
Step 5: Display the Message Box “Record Updated”
 Delete Button
Step 3: Search the records already saved
Step 4: Select the record to be deleted and clickthe “Delete Button”

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Step 5: Display the Message Box “Record Deleted”
 Close Button
Step 2: Click the “Close” button , the form will be closed and goes to the Login Form
SPLASH SCREEN
Step 1: Start
Step 3 : Display the Company Logo, its copyright informationand the versionof the software
of the splashscreen
Step 4: The time interval for splashscreenis 5 seconds
Step 5: Hide the splash screenand display the main form
MAIN FORM
Step 1: Start
Raza Enterprises[ Pvt. ] LTD
 Menu Items
 Create Account
 Afghan Client
 Pak Client
 Company info
 Bank
 Daily Expense
 Payment Records
 Client History
 Bank History

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OPTIONS ON THE MAIN FORM
1. On selection of “Create Account” Display Create Account Form
2. On selection of “Afghan Client” Display Afghan Client Form
3. On selection of “Pak Client” Display Pak Client Form
4. On selection of “Company info” Display Company Information Form
5. On selection of “Bank info” Display Bank Form
6. On selection of “Daily Expense” Display Daily Expense Form
7. On selection of “Payment Records” Display Payment Record Form
8. On selection of “Bank History” Display Bank History Form
9. On selection of “Client History” Display Client History Form
AFGHAN CLIENT FORM
Step2: Open Afghan Client Form
 Save button
Step2: Open Afghan Client Form
 Description
 Cargo
 Packages
 Origin Country
 Port of Clearance
 Airwaybill
 Invoice date
 Vessel name
 Index name

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 Job closing
 Consignment
 Port of Clearance Terrace
 Document receiving date
 Receiving date
 Machine date
 Lcno
 Destination Country
 Hawb date
 Invoice value
 Arrival date
 Remarks
 Shipper name
 Sros
 Weight
 Netweight
 Custom dues
 Currency
 Destination City
 Lc date
 Salesman
 Igmno
 Igm date
 Crossborder date
 Crossborder party date
 Crossborder submit date
 Party name
Step 5: By clicking “Save” button the following information will be saved in Database
Step 6: Display the message box “Record Saved” and all the textboxes will be cleared
Step 7: Else Display the message box “Must type numerical value”
 Search Button

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 Description
 Cargo
 Packages
 Origin Country
 Airwaybill
 Invoice date
 Vessel name
 Index name
 Job closing
 Consignment
 Receiving date
 Machine date
 Lcno
 Hawb date
 Invoice value
 Arrival date
 Remarks
 Shipper name
 Sros
 Weight
 Netweight
 Custom dues
 Currency
 Lc date
 Salesman
 Igmno
 Igm date

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 Party name
Step 7: And Display MessageBox “Record Founded”
 Update Button
Step 5: Update the following records:
 Description
 Cargo
 Packages
 Origin Country
 Airwaybill
 Invoice date
 Vessel name
 Index name
 Job closing
 Consignment
 Receiving date
 Machine date
 Lcno
 Hawb date
 Invoice value
 Arrival date
 Remarks
 Shipper name

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 Sros
 Weight
 Netweight
 Custom dues
 Currency
 Lc date
 Salesman
 Igmno
 Igm date
 Party name
 Print Button
Step 2: Click the “Print” button , the form will be closed and goes to the Client Report
form
 NewButton
Step 2: Click the “New” button , all the textboxes will be cleared

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PAK CLIENT FORM
Step2: Open Pak Client Form
 Save button
Step2: Open Pak Client Form
 Party Name
 Description
 Cargo
 Packages
 Origin Country
 Airwaybill
 Invoice date
 Vessel name
 Index name
 Job closing
 Consignment
 Receiving date
 Machine date
 Lcno
 Hawb date
 Invoice value
 Arrival date
 Delivery date

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 Remarks
 Shipper name
 Sros
 Weight
 Netweight
 Custom dues
 Currency
 Lc date
 Salesman
 Igmno
 Igm date
Step 6: Display the message box “Record Saved” and all the texboxes will be cleared
Step 7: Else Display the message box “Must type numerical value”
 Search Button
 Party Name
 Description
 Cargo
 Packages
 Origin Country
 Airwaybill
 Invoice date
 Vessel name

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 Index name
 Job closing
 Consignment
 Receiving date
 Machine date
 Lcno
 Hawb date
 Invoice value
 Arrival date
 Delivery date
 Remarks
 Shipper name
 Sros
 Weight
 Netweight
 Custom dues
 Currency
 Lc date
 Salesman
 Igmno
 Igm date
Step 7: And Display MessageBox “Record Found”
 Update Button

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 Party name
 Description
 Cargo
 Packages
 Origin Country
 Airwaybill
 Invoice date
 Vessel name
 Index name
 Job closing
 Consignment
 Receiving date
 Machine date
 Lcno
 Hawb date
 Invoice value
 Arrival date
 Delivery date
 Remarks
 Shipper name
 Sros
 Weight
 Netweight
 Custom dues
 Currency
 Lc date
 Salesman
 Igmno
 Igm date

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 NewButton
Step 2: Click the “New” button , all the textboxes will be cleared
COMPANY INFORMATION FORM
Step2: Open Client Information Form
 Save button
Step2: Open Client Information Form
 Party Name
 Phone Number
 Mobile Number
 Email
 Office Address
 Representative
 Bank Name / Account Number
 Others

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 Search Button
 Party Name
 Phone Number
 Mobile Number
 Email
 Office Address
 Representative
 Others
 Update Button
 Party Name
 Phone Number
 Mobile Number
 Email

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 Office Address
 Representative
 Others
 Delete Button
Step 5: The following records will be deleted:
 Party Name
 Phone Number
 Mobile Number
 Email
 Office Address
 Representative
 Others
BANK FORM
Step2: Open Bank Form
 Save button
Step2: Open Bank Form

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Step 4: Select the options given in the combo box;
 Deposit
 Withdraw
Step 5: On selecting the Deposit option the Deposit panel will be shown
Step 6: Fill the textboxes with the required details
 Party Name
 Previous Balance
 Deposit by Cash
 Pay Order No
 Cheque No
 Amount
 Online Banking
 Drafts
 Net Amount
Step 7: On selecting the Withdraw option the Deposit panel will be hidden and
Withdraw panel will be shown
Step 8: Fill the textboxes with the required details
 Party Name
 Withdrawby Cash
 Pay Order No
 Cheque No
 Amount
 Online Banking
 Drafts
 Net Amount

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 Search Button
Step 3: Select Date and Party name
Step 4: Fill the Combo Box by Date and Party name
 Party Name
 Net Balance
 Deposit
 Deposit by Cash
 Pay Order No
 Cheque No
 Amount
 Online Banking
 Drafts
 Withdraw
 Withdraw by Cash
 Pay Order No
 Cheque No
 Amount
 Online Banking
 Drafts
Step 8: Else pass MessageBox “Record not found”

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 Clear Button
Step 2: Click the “Clear” button , all the textboxes will be cleared
 Print Button
Step 2: Click the “Print” button , the Bank Report form will be shown
 Bank History Button
Step 2: Click the “Bank History” button , the Bank History form will be shown
 Add Button
Step 2: Click the “Add” button , the Net balance will be added in the previous balance
 Subtract Button
Step 2: Click the “Subtract” button , the Net balance will be deducted From the
Previous balance

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PAYMENT RECORD FORM
Step2: Open Payment Record Form
 Save button
Step2: Open Payment Record Form
 Party Name
 Bill No.
 Bill of Lading
 MAWB / HAWB
 Consignee Name
 Job Description
 Vessel Name
 IGM No.
 Index No.
 Machine No.
 No. of Packages / Units
 Remarks if any
 Unloading
 Custom Duty
 THC /DO Charges
 Endowment
 Wharfage Invoice
 Port Storage
 Sindh Excise
 CAA Excise
 Stamp Duty
 Loading

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 Cartage / Freight
 Custom Examination
 Weighment
 CSE Charges
 Amendment Expenses
 Extra Approval
 Karachi Clearance Expense
 Dry Port Clearance Expense
 Port Container Allow
 Custom Seal
 Band Pay order
 Sec 82 Fine
 Detention Container Rent
 Documentation Charges
 Wharfage Storage Token
 Cartage Entry pass
 Service Charges
 GST
 Other Expenses
 Total Expense
 Advance Amount
 Total Balance
 Credit
 Debit
Step 6: Display the message box “Record Saved” and clear all the textboxes
 Search Button

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 Party Name
 Bill No.
 Bill of Lading
 MAWB / HAWB
 Consignee Name
 Job Description
 Vessel Name
 IGM No.
 Index No.
 Machine No.
 Remarks if any
 Unloading
 Custom Duty
 THC /DO Charges
 Endowment
 Port Storage
 Sindh Excise
 CAA Excise
 Stamp Duty
 Loading
 Weighment
 CSE Charges
 Extra Approval
 Custom Seal
 Band Pay order
 Sec 82 Fine

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 Service Charges
 GST
 Other Expenses
 Total Expense
 Advance Amount
 Total Balance
 Credit
 Debit
 Update Button
 Party Name
 Bill No.
 Bill of Lading
 MAWB / HAWB
 Consignee Name
 Job Description
 Vessel Name
 IGM No.
 Index No.
 Machine No.
 Remarks if any
 Unloading
 Custom Duty
 THC /DO Charges
 Endowment

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 Port Storage
 Sindh Excise
 CAA Excise
 Stamp Duty
 Loading
 Weighment
 CSE Charges
 Extra Approval
 Custom Seal
 Band Pay order
 Sec 82 Fine
 Service Charges
 GST
 Other Expenses
 Total Expense
 Advance Amount
 Total Balance
 Credit
 Debit
 Clear Button
Step 2: Click the “Clear” button , all the textboxes will be cleared

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 Print Button
Step 2: Click the “Print” button , the Payment Record Report form will be shown
DAILY EXPENSE VOUCHER SHEET FORM
Step2: Open Daily Expense Voucher Sheet Form
 Save button
Step2: Open Daily Expense Voucher Sheet Form
 Party Name
 VNo.
 Received Amount
 Office Expense
 Withdraw
 Job Description
 My Expense
 Advance DT Amount

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 Search Button
 Party Name
 VNo.
 Received Amount
 Office Expense
 Withdraw
 Job Description
 My Expense
Step 7:And Display MessageBox “Record Found”
 Update Button
 Party Name
 VNo.
 Received Amount
 Office Expense
 Withdraw

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 Job Description
 My Expense
 Party Name
 VNo.
 Received Amount
 Office Expense
 Withdraw
 Job Description
 My Expense
 Clear Button
Step 4: Select the record to be Cleared and click the “Clear Button”
Step 5: The following records will be deleted:
 Party Name
 Deposit
 Withdraw
 Party Name
 VNo.
 Received Amount
 Office Expense
 Withdraw
 Job Description
 My Expense

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CLIENT HISTORY FORM ( Grid View)
 ShowButton
Step 1: Select Starting Date and Ending Date
Step 2: Pressing the Show button the following information will be shown in the
DataGridView.
 Bill no
 Job no
 Bill of lading
 MAWB
 Consignment
 Job Description
 Vessel name
 Igm no
 Index no.
 Machine no
 No of Packages
 Remarks
 Custom Duty
 DO Charges
 Endowment
 Invoice
 Port Storage
 Sindh Excise
 CAA Charges
 Stamp Duty
 Loading
 Unloading
 Cartage
 Weighment
 CSE Charges
 AMD Expense
 Extra Approval

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 KCE Expense
 DPC Expense
 PC Allow
 Custom Seal
 BP Order
 S Fine
 DC Rent
 DC Charges
 WS Token
 CE Pass
 Service Charges
 GST
 Office Expense
 Total Expense
 Advance Amount
 Total Balance
 Credit
 Debit
 Party Name
 Date
BANK HISTORY FORM (Grid View)
 ShowButton
Step 1: Select Starting Date and Ending Date
Step 2: Pressing the Show button the following information is shown.
 P-balance
 D-name
 Df-name
 D-cash
 D-cheque no
 D-payorder no
 D-amount
 W-party name
 W-cash
 W-payorder no

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 W-cheque no
 W-amount
 Net amount
 dt
 d-drafts
 d-online banking
 w-draft
 w-online banking
CREATE ACCOUNT FORM
 Save button
 Username
 Password
Step 5: By clicking the “Save” button the account will be created
 Search Button

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 TxtUsername
 TxtPassword
And Display MessageBox “Record Found”
 Update Button
 Delete Button
 Close Button
Step 2: Click the “Close” button , the form will be closed and goes to the Main Form

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Design
System Requirements
To run the program properly, following are the minimum system requirements each node should
have. These include the hardware, software and some other specifications.
1. HARDWARE REQUIREMENTS
 Processor: this program required a Pentium I processor of at least 200MHz speed to run
smoothly, a processor with higher speed will be better and more preferred.
 Memory: a RAM of 16 MB will be sufficient but a large memory will surely increase the
performance as well as the speed of searching
 Hard Disk: For the management of database and storage of records, the minimum
required hard disk of 4GB would suffice. It will consist of a 3GB partition reserved totally
for the database.
 Keyboard: a standard keyboard of 101 or 102 keys will be sufficient as no advanced
functions are present in the program.
 Mouse pointer:A window standard mouse with two buttons would be required as the
program is a window GUI-based one.
 Monitor Screen:A standard VGA monitor will be necessary as the primary display
device. A color monitor will be needed with 600*800 resolutions. A monochrome monitor
can also be used.

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 Printer:A printer will be required to print database records, stationary follow, up tables,
etc. a dot matrix printer with 9 pins will fulfill the minimum requirements. A laser printer
could also be used if time is their main concern.
2. SOFTWARE REQUIREMENTS:
 Operating System: This project is designed to run in windows background. The
minimum for proper running is Windows XP although higher versions will surely increase
the performance of the program
 Language: This program at the front end has been designed in Visual Basic 2005. For
optimum performance higher version is required.
 Database Package: In the background, this project runs in MS Access. The database
package required for this project is Microsoft Access 2003.
 Anti-Virus Software: A good commercial anti-virus will be required to protect the fragile
patient data from viruses.

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Design
System Flowchart
Login
Splash Screen
Main Form
Pak Client Company Info.Afgan Client Client HistCreate A/C
Daily Exp
Save
Update
Search
Delete
Close
New
Save Save Save SaveShow
Search Search SearchSearch
Update Update Update Update
Delete
New Clear
Print
Database
Pak client
Database
Afganclient
Database
Companyinfo
Database
DailyExpense
Reports

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Design
DATABASE

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Login Table

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Aghan client

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Bank

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Company info

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Daily Expence

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Pak client

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Payment Record

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Database relationship

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Implementation

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Implementation
Source Code
Login
 General Area
Imports System.Data.OleDb
 Global Area
PublicClass Form1
Dim cn As OleDbConnection = New
OleDbConnection("Provider=Microsoft.Jet.OLEDB.4.0;Data
Source=c:RazaDatarazadata.mdb")
‘Used to Connect the Form with the database
Dim re AsString
Dim dr As OleDbDataReader
‘Used to read from the database
 Close Button
PrivateSub Button2_Click(ByVal sender As System.Object, ByVal e
As System.EventArgs) Handles Button2.Click
Me.Close()
EndSub
 Login Button
If TxtUsername.Text <>""And TxtPassword.Text <>""Then
cn.Open()
‘Used to Open the connection with the database
re = " select * from login where username ='"&
TxtUsername.Text &"' and pass ='"& TxtPassword.Text &"'"
Dim cmd AsNew OleDbCommand(re, cn)
dr = cmd.ExecuteReader
If dr.HasRows Then
MsgBox("Login Sucessfully")
Mainform.Show()
Me.Hide()

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Else
MsgBox("Invalid Username or Password")
EndIf
EndIf
cn.Close()
EndSub
 Sign Up
createaccount.Show()
EndSub
EndClass
Splash Screen
PublicNotInheritableClass SplashScreen1
'TODO: This form can easily be set as the splash screen for the
application by going to the "Application" tab
' of the Project Designer ("Properties" under the "Project"
menu).
PrivateSub SplashScreen1_Load(ByVal sender AsObject, ByVal e As
System.EventArgs) HandlesMe.Load
'Set up the dialog text at runtime according to the application's
assembly information.
'TODO: Customize the application's assembly information in the
"Application" pane of the project
' properties dialog (under the "Project" menu).
'Application title
IfMy.Application.Info.Title <>""Then
ApplicationTitle.Text = My.Application.Info.Title
Else
'If the application title is missing, use the application name,
without the extension
ApplicationTitle.Text =
System.IO.Path.GetFileNameWithoutExtension(My.Application.Info.As
semblyName)
EndIf

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'Format the version information using the text set into the
Version control at design time as the
' formatting string. This allows for effective localization if
desired.
' Build and revision information could be included by using the
following code and changing the
' Version control's designtime text to "Version
{0}.{1:00}.{2}.{3}" or something similar. See
' String.Format() in Help for more information.
'
' Version.Text = System.String.Format(Version.Text,
My.Application.Info.Version.Major,
My.Application.Info.Version.Minor,
My.Application.Info.Version.Build,
My.Application.Info.Version.Revision)
Version.Text = System.String.Format(Version.Text,
My.Application.Info.Version.Major,
My.Application.Info.Version.Minor)
'Copyright info
Copyright.Text = My.Application.Info.Copyright
EndSub
Main Form
PublicClass Mainform
PrivateSub AfghanClientToolStripMenuItem_Click(ByVal sender As
System.Object, ByVal e As System.EventArgs) Handles
AfghanClientToolStripMenuItem.Click
Dim af AsNew afgclient
af.MdiParent = Me
af.Show()
EndSub
‘MDI parent form is used to contain the afg client form in the
main form
PrivateSub Mainform_Load(ByVal sender As System.Object, ByVal e
As System.EventArgs) HandlesMyBase.Load
NotifyIcon1.BalloonTipText = " Raza Enterprises"
NotifyIcon1.BalloonTipTitle = " R-E Administration"
NotifyIcon1.BalloonTipIcon = ToolTipIcon.Info

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NotifyIcon1.ShowBalloonTip(5000)
‘ Ballon is used to show the application running in the task bar
Me.Hide()
spl.Refresh()
spl.Show()
System.Threading.Thread.Sleep(5000)
spl.Close()
Me.Show()
‘ ballon is closed after 5 sec
EndSub
PrivateSub PakClToolStripMenuItem_Click(ByVal sender As
PakClToolStripMenuItem.Click
Dim pak AsNew pakclient
pak.MdiParent = Me
pak.Show()
EndSub
PrivateSub MenuStrip1_ItemClicked(ByVal sender As System.Object,
ByVal e As System.Windows.Forms.ToolStripItemClickedEventArgs)
Handles MenuStrip1.ItemClicked
EndSub
PrivateSub CreateAccountToolStripMenuItem_Click(ByVal sender As
System.Object, ByVal e As System.EventArgs)
Dim create AsNew createaccount
create.MdiParent = Me
create.Show()
EndSub
PrivateSub PaymentRecordToolStripMenuItem_Click(ByVal sender As
PaymentRecordToolStripMenuItem.Click
Dim payment AsNew paymentrecord
payment.MdiParent = Me
payment.Show()
EndSub

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PrivateSub BankHistroyToolStripMenuItem_Click(ByVal sender As
BankHistroyToolStripMenuItem.Click
Dim bank AsNew bankhistory
bank.MdiParent = Me
bank.Show()
EndSub
PrivateSub CompanyInfoToolStripMenuItem_Click(ByVal sender As
CompanyInfoToolStripMenuItem.Click
Dim company AsNew Company_INFO
company.MdiParent = Me
company.Show()
EndSub
PrivateSub ClientHistoryToolStripMenuItem_Click(ByVal sender As
ClientHistoryToolStripMenuItem.Click
Dim client AsNew clienthistory
client.MdiParent = Me
client.Show()
EndSub
PrivateSub CreateAccountToolStripMenuItem1_Click(ByVal sender As
CreateAccountToolStripMenuItem1.Click
Dim create AsNew createaccount
create.MdiParent = Me
create.Show()
EndSub
PrivateSub DailyexpenseToolStripMenuItem_Click(ByVal sender As
DailyexpenseToolStripMenuItem.Click
Dim daily AsNew dailyexpense
daily.MdiParent = Me
daily.Show()
EndSub

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PrivateSub BankToolStripMenuItem_Click(ByVal sender As
BankToolStripMenuItem.Click
Dim bank AsNew bank
bank.MdiParent = Me
bank.Show()
EndSub
EndClass
Bank
 General Area
 Global Area
Public Class bank
Dim con As OleDbConnection = New
Dim str As String
Dim ds As New DataSet
Sub fillpname()
con.Open()
str = "select partyname from bank"
Dim cmd As New OleDbCommand(str, con)
While dr.Read
cmbpname.Items.Add(dr(0))
End While
con.Close()
End Sub
Sub clr()
txtdamount.Text = ""
txtdcash.Text = ""
txtdchequeno.Text = ""
txtdpayorderno.Text = ""
txtdonline.Text = ""
txtddraft.Text = ""
txtnet.Text = ""

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txtpbalance.Text = ""
txtwamount.Text = ""
txtwcash.Text = ""
txtwchequeno.Text = ""
txtwpayorderno.Text = ""
txtwonline.Text = ""
txtwdraft.Text = ""
End Sub
 Save Button
Private Sub Button1_Click(ByVal sender As System.Object,
ByVal e As System.EventArgs) Handles Button1.Click
con.Open()
Try
str = "insert into bank
(partyname,pbalance,dcash,dchequeno,dpayorderno,damount,wcash,wpa
yorderno,wchequeno,wamount,netamount,dt,ddrafts,donlinebanking,wd
raft,wonlinebanking)values('" & txtpname.Text & "'," &
txtpbalance.Text & "," & txtdcash.Text & ", '" &
txtdchequeno.Text & "','" & txtdpayorderno.Text & "', " &
txtdamount.Text & ", " & txtwcash.Text & ",'" &
txtwpayorderno.Text & "', '" & txtwchequeno.Text & "'," &
txtwamount.Text & ", " & txtnet.Text & ",'" &
DateTimePicker2.Text & "', '" & txtddraft.Text & "', '" &
txtdonline.Text & "', '" & txtwdraft.Text & "', '" &
txtwonline.Text & "')"
cmd.ExecuteNonQuery()
MsgBox("Record saved")
clr()
Catch ex As Exception
MsgBox(ex.ToString())
End Try
con.Close()
End Sub
 Load Event
Private Sub bank_Load(ByVal sender As System.Object, ByVal e
As System.EventArgs) Handles MyBase.Load
fillpname()

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End Sub
 Add Button
txtnet.Text = Val(txtpbalance.Text) +
Val(txtdamount.Text)
txtpbalance.Text = Val(txtpbalance.Text) +
Val(txtdamount.Text)
End Sub
‘Val function is used to add / subtract a particular value
 Subtract Button
txtnet.Text = Val(txtpbalance.Text) -
Val(txtwamount.Text)
End Sub
 Clear Button
clr()
End Sub
 Search Button
Panel1.Visible = True
End Sub
 Combo Box 2
Private Sub ComboBox2_SelectedIndexChanged(ByVal sender As
ComboBox2.SelectedIndexChanged
If ComboBox2.SelectedIndex = 0 Then

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Panel2.Visible = False
ElseIf ComboBox2.SelectedIndex = 1 Then
Panel1.Visible = False
End If
End Sub
 Combo Box 1
Private Sub cmbpname_SelectedIndexChanged(ByVal sender As
cmbpname.SelectedIndexChanged
con.Open()
str = "select * from bank where partyname ='" &
cmbpname.Text & "' and dt ='" & DateTimePicker1.Text & "'"
If dr.HasRows Then
MsgBox("Record found")
While dr.Read
txtpbalance.Text = dr(0)
txtpname.Text = dr(1)
txtdcash.Text = dr(2)
txtdchequeno.Text = dr(3)
txtdpayorderno.Text = dr(4)
txtdamount.Text = dr(5)
txtwcash.Text = dr(6)
txtwpayorderno.Text = dr(7)
txtwchequeno.Text = dr(8)
txtwamount.Text = dr(9)
txtnet.Text = dr(10)
DateTimePicker1.Text = dr(11)
txtddraft.Text = dr(12)
txtdonline.Text = dr(13)
txtwdraft.Text = dr(14)
txtwonline.Text = dr(15)
End While
Else
MsgBox("Recosd not Found")

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End If
con.Close()
End Sub
 Bank Hisrtory Button
bankhistory.Show()
End Sub
 Print Button
Bankreports.Show()
End Sub
Bank Report
Dim cr As New Bank_Statement
CrystalReportViewer1.ReportSource = cr
CrystalReportViewer1.Show()
Bank History
 General Area
 Global Area
Public Class bankhistory
Dim str As String
 Show Button

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con.Open()
str = "select * from bank where dt between '" &
DateTimePicker1.Text & "' and '" & DateTimePicker2.Text & "' "
Dim da As OleDbDataAdapter
da = New OleDbDataAdapter(cmd)
da.Fill(ds)
DataGridView1.DataSource = ds.Tables(0)
con.Close()
End Sub
End Class
Afghan Client
 General Area
 Global Area
PublicClass afgclient
Dim str AsString
Sub clr()
txtariway.Text = ""
txtarrivaldt.Text = ""
txtcargo.Text = ""
txtconsignment.Text = ""
txtcrossborderdt.Text = ""
txtcrossborderpartydt.Text = ""
txtcurrency.Text = ""
txtcustomdues.Text = ""
txtdeliverydt.Text = ""
txtdescription.Text = ""

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txtdesinationcountry.Text = ""
txtdestinationcity.Text = ""
txtdocumentdt.Text = ""
txthawbdt.Text = ""
txtigm.Text = ""
txtigmdt.Text = ""
txtindex.Text = ""
txtinvoicedt.Text = ""
txtinvoicevalue.Text = ""
txtjobclosing.Text = ""
txtjobno.Text = ""
txtlcdt.Text = ""
txtlcno.Text = ""
txtmachinedt.Text = ""
txtnetweight.Text = ""
txtorigion.Text = ""
txtpackages.Text = ""
txtpct.Text = ""
txtpname.Text = ""
txtportclear.Text = ""
txtreceivingdt.Text = ""
txtremarks.Text = ""
txtsalesman.Text = ""
txtsborderdt.Text = ""
txtshipper.Text = ""
txtsro.Text = ""
txtvname.Text = ""
txtweight.Text = ""
EndSub
‘ the function clear is used to clear all the textboxes
Sub fillname()
con.Open()
str = "select partyname from afghanclient"
Dim cmd AsNew OleDbCommand(str, con)
While dr.Read
ComboBox1.Items.Add(dr(0))
EndWhile
con.Close()
EndSub
‘ the function fillname is used to fill the combo box

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 Load Event
PrivateSub afgclient_Load(ByVal sender As System.Object, ByVal e
As System.EventArgs) HandlesMyBase.Load
fillname()
EndSub
 Save Button
PrivateSub btnsave_Click(ByVal sender As System.Object, ByVal e
As System.EventArgs) Handles btnsave.Click
If IsNumeric(txtweight.Text) And IsNumeric(txtnetweight.Text) And
IsNumeric(txtcustomdues.Text) Then
‘Isnumeric is used to avoid non numerical values
con.Open()
Try
‘Try is used to stop the application from hanging.
str = "insert into
afghanclient(description,cargo,packages,origioncountry,poc,airway
bill,invoicedate,vesselname,indexname,jobclosing,consignment,pct,
documentrecevingdt,recevingdt,machinedt,lcno,destinationcountry,h
awbdt,invoicevalue,arrivaldt,deliverydt,remarks,shippername,sros,
weight,netweight,customdues,destinationcity,lcdt,salesman,igmno,i
gmdt,crossborderdt,crossborderpartydt,crossbordersubmitdt,curr,pa
rtyname) values('"& txtdescription.Text &"' ,'"& txtcargo.Text
&"','"& txtpackages.Text &"','"& txtorigion.Text &"','"&
txtportclear.Text &"','"& txtariway.Text &"','"&
txtinvoicedt.Text &"' ,'"& txtvname.Text &"','"& txtindex.Text
&"','"& txtjobclosing.Text &"','"& txtconsignment.Text &"','"&
txtpct.Text &"','"& txtdocumentdt.Text &"' ,'"&
txtreceivingdt.Text &"','"& txtmachinedt.Text &"','"&
txtlcno.Text &"','"& txtdestinationcity.Text &"','"&
txthawbdt.Text &"','"& txtinvoicevalue.Text &"' ,'"&
txtarrivaldt.Text &"','"& txtdeliverydt.Text &"','"&
txtremarks.Text &"','"& txtshipper.Text &"','"& txtsro.Text
&"','"& txtweight.Text &"' ,'"& txtnetweight.Text &"','"&
txtcustomdues.Text &"','"& txtdestinationcity.Text &"','"&
txtlcdt.Text &"','"& txtsalesman.Text &"','"& txtigm.Text &"','"&
txtigmdt.Text &"','"& txtcrossborderdt.Text &"','"&
txtcrossborderpartydt.Text &"','"& txtsborderdt.Text &"','"&
txtcurrency.Text &"','"& txtpname.Text &"')"

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clr()
‘it is used so that the error can be shown in form of a msg box
EndTry
con.Close()
Else
MsgBox("Must type numeric value")
EndIf
EndSub
 Search Button
PrivateSub btsearch_Click(ByVal sender As System.Object, ByVal e
As System.EventArgs) Handles btsearch.Click
Label22.Visible = True
ComboBox1.Visible = True
EndSub
 Combo box
PrivateSub ComboBox1_SelectedIndexChanged(ByVal sender As
con.Open()
Try
str = " select * from afghanclient where partyname =
'"& ComboBox1.Text &"' "
Dim c AsNew OleDbCommand(str, con)
dr = c.ExecuteReader
While dr.Read
txtjobno.Text = dr(0)
txtdescription.Text = dr(1)
txtcargo.Text = dr(2)
txtpackages.Text = dr(3)
txtorigion.Text = dr(4)
txtportclear.Text = dr(5)

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txtariway.Text = dr(6)
txtinvoicedt.Text = dr(7)
txtvname.Text = dr(8)
txtindex.Text = dr(9)
txtjobclosing.Text = dr(10)
txtconsignment.Text = dr(11)
txtpct.Text = dr(12)
txtdocumentdt.Text = dr(13)
txtreceivingdt.Text = dr(14)
txtmachinedt.Text = dr(15)
txtlcno.Text = dr(16)
txtdesinationcountry.Text = dr(17)
txthawbdt.Text = dr(18)
txtinvoicevalue.Text = dr(19)
txtarrivaldt.Text = dr(20)
txtdeliverydt.Text = dr(21)
txtremarks.Text = dr(22)
txtshipper.Text = dr(23)
txtsro.Text = dr(24)
txtweight.Text = dr(25)
txtnetweight.Text = dr(26)
txtcustomdues.Text = dr(27)
txtcurrency.Text = dr(28)
txtdestinationcity.Text = dr(29)
txtlcdt.Text = dr(30)
txtsalesman.Text = dr(31)
txtigm.Text = dr(32)
txtigmdt.Text = dr(33)
txtcrossborderdt.Text = dr(34)
txtcrossborderpartydt.Text = dr(35)
txtsborderdt.Text = dr(36)
EndWhile
‘it is used to bring the rocords from the database to the combo
box by using a unique field
EndTry
con.Close()
EndSub

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 Update Button
PrivateSub btnupdate_Click(ByVal sender As System.Object, ByVal e
As System.EventArgs) Handles btnupdate.Click
Try
con.Open()
str = "update afghanclient set description= '"&
txtdescription.Text &"' ,cargo='"& txtcargo.Text &"',packages=
'"& txtpackages.Text &"' ,origioncountry='"& txtorigion.Text
&"',poc= '"& txtportclear.Text &"' ,airwaybill='"& txtariway.Text
&"',invoicedate='"& txtinvoicedt.Text &"' ,vesselname ='"&
txtvname.Text &"' ,indexname='"& txtindex.Text &"'
,jobclosing='"& txtjobclosing.Text &"' ,consignment='"&
txtconsignment.Text &"' ,pct='"& txtpct.Text &"'
,documentrecevingdt='"& txtdocumentdt.Text &"',recevingdt='"&
txtreceivingdt.Text &"' ,machinedt='"& txtmachinedt.Text
&"',lcno='"& txtlcno.Text &"' ,destinationcountry='"&
txtdesinationcountry.Text &"',hawbdt='"& txthawbdt.Text &"'
,invoicevalue='"& txtinvoicevalue.Text &"',arrivaldt='"&
txtarrivaldt.Text &"' ,deliverydt='"& txtdeliverydt.Text
&"',remarks='"& txtremarks.Text &"' ,shippername='"&
txtshipper.Text &"',sros='"& txtsro.Text &"' ,weight='"&
txtweight.Text &"',netweight='"& txtnetweight.Text &"'
,customdues='"& txtcustomdues.Text &"',curr='"& txtcurrency.Text
&"' ,destinationcity='"& txtdestinationcity.Text &"',lcdt='"&
txtlcdt.Text &"' ,salesman='"& txtsalesman.Text &"',igmno='"&
txtigm.Text &"' ,igmdt='"& txtigmdt.Text &"',crossborderdt='"&
txtcrossborderdt.Text &"',crossborderpartydt='"&
txtcrossborderpartydt.Text &"',crossbordersubmitdt='"&
txtsborderdt.Text &"',partyname='"& txtpname.Text &"'where
partyname = '"& ComboBox1.Text &"' "
MsgBox("Record Updated")
EndTry
con.Close()
EndSub

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 Clear Button
PrivateSub btnnew_Click(ByVal sender As System.Object, ByVal e As
System.EventArgs) Handles btnnew.Click
clr()
EndSub
PrivateSub txtcrossborderpartydt_ValueChanged(ByVal sender As
txtcrossborderpartydt.ValueChanged
EndSub
 Print Button
AfghanRTP.Show()
EndSub
EndClass
Afghan RTP
 Load Event
Dim cr As New Client_Record
Pak Client
 General Area
 Global Area
Public Class pakclient

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Source=C:RazaDatarazadata.mdb")
Dim str As String
Sub clr()
txtariway.Text = ""
txtarrivaldt.Text = ""
txtcargo.Text = ""
txtcurrency.Text = ""
txtcustomdues.Text = ""
txtdeliverydt.Text = ""
txtdescription.Text = ""
txtdesinationcountry.Text = ""
txtdestinationcity.Text = ""
txtdocumentdt.Text = ""
txthawbdt.Text = ""
txtigm.Text = ""
txtigmdt.Text = ""
txtindex.Text = ""
txtinvoicedt.Text = ""
txtinvoicevalue.Text = ""
txtjobclosing.Text = ""
txtjobno.Text = ""
txtlcdt.Text = ""
txtlcno.Text = ""
txtmachinedt.Text = ""
txtnetweight.Text = ""
txtorigion.Text = ""
txtpct.Text = ""
txtpartyname.Text = ""
txtportclearance.Text = ""
txtreceivingdt.Text = ""
txtsalesman.Text = ""
txtshipper.Text = ""
txtsro.Text = ""
txtvname.Text = ""
txtweight.Text = ""
End Sub
Sub fillname()
con.Open()
str = "select partyname from pakclient"

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While dr.Read
End While
con.Close()
End Sub
 Load Event
Private Sub pakclient_Load(ByVal sender As System.Object,
ByVal e As System.EventArgs) Handles MyBase.Load
fillname()
End Sub
 Save Button
Private Sub btnsave_Click(ByVal sender As System.Object,
ByVal e As System.EventArgs) Handles btnsave.Click
If IsNumeric(txtweight.Text) And
IsNumeric(txtnetweight.Text) And IsNumeric(txtcustomdues.Text)
Then
con.Open()
Try
str = "insert into
pakclient(description,cargo,packages,origioncountry,poc,airwaybil
l,invoicedate,vesselname,indexname,jobclosing,consignment,pct,doc
umentrecevingdt,recevingdt,machinedt,lcno,destinationcountry,hawb
dt,invoicevalue,arrivaldt,deliverydt,remarks,shippername,sros,wei
ght,netweight,customdues,destinationcity,lcdt,salesman,igmno,igmd
t,curr,partyname) values('" & txtdescription.Text & "' ,'" &
txtcargo.Text & "','" & txtpackages.Text & "','" &
txtorigion.Text & "','" & txtportclearance.Text & "','" &
txtariway.Text & "','" & txtinvoicedt.Text & "' ,'" &
txtvname.Text & "','" & txtindex.Text & "','" &
txtjobclosing.Text & "','" & txtconsignment.Text & "','" &
txtpct.Text & "','" & txtdocumentdt.Text & "' ,'" &
txtreceivingdt.Text & "','" & txtmachinedt.Text & "','" &
txtlcno.Text & "','" & txtdesinationcountry.Text & "','" &
txthawbdt.Text & "','" & txtinvoicevalue.Text & "' ,'" &
txtarrivaldt.Text & "','" & txtdeliverydt.Text & "','" &
txtremarks.Text & "','" & txtshipper.Text & "','" & txtsro.Text &

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"','" & txtweight.Text & "' ,'" & txtnetweight.Text & "','" &
txtcustomdues.Text & "','" & txtdestinationcity.Text & "','" &
txtlcdt.Text & "','" & txtsalesman.Text & "','" & txtigm.Text &
"','" & txtigmdt.Text & "','" & txtcurrency.Text & "','" &
txtpartyname.Text & "')"
clr()
End Try
con.Close()
Else
End If
End Sub
 Search Button
Private Sub btsearch_Click(ByVal sender As System.Object,
ByVal e As System.EventArgs) Handles btsearch.Click
End Sub
 Combo Box
con.Open()
Try
str = "select * from pakclient where partyname = '" &
ComboBox1.Text & "' "
Dim c As New OleDbCommand(str, con)
dr = c.ExecuteReader

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While dr.Read
txtdescription.Text = dr(1)
txtcargo.Text = dr(2)
txtorigion.Text = dr(4)
txtportclearance.Text = dr(5)
txtariway.Text = dr(6)
txtinvoicedt.Text = dr(7)
txtjobclosing.Text = dr(10)
txtpct.Text = dr(12)
txtdocumentdt.Text = dr(13)
txtreceivingdt.Text = dr(14)
txtmachinedt.Text = dr(15)
txtlcno.Text = dr(16)
txtdesinationcountry.Text = dr(17)
txthawbdt.Text = dr(18)
txtinvoicevalue.Text = dr(19)
txtarrivaldt.Text = dr(20)
txtdeliverydt.Text = dr(21)
txtshipper.Text = dr(23)
txtsro.Text = dr(24)
txtweight.Text = dr(25)
txtnetweight.Text = dr(26)
txtcustomdues.Text = dr(27)
txtcurrency.Text = dr(28)
txtdestinationcity.Text = dr(29)
txtlcdt.Text = dr(30)
txtsalesman.Text = dr(31)
txtigm.Text = dr(32)
txtigmdt.Text = dr(33)
txtpartyname.Text = dr(34)
End While
End Try
con.Close()

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End Sub
 Update Button
Private Sub btnupdate_Click(ByVal sender As System.Object,
ByVal e As System.EventArgs) Handles btnupdate.Click
Try
con.Open()
str = "update pakclient set description= '" &
txtdescription.Text & "' ,cargo='" & txtcargo.Text & "',packages=
'" & txtpackages.Text & "' ,origioncountry='" & txtorigion.Text &
"',poc= '" & txtportclearance.Text & "' ,airwaybill='" &
txtariway.Text & "',invoicedate='" & txtinvoicedt.Text & "'
,vesselname ='" & txtvname.Text & "' ,indexname='" &
txtindex.Text & "' ,jobclosing='" & txtjobclosing.Text & "'
,consignment='" & txtconsignment.Text & "' ,pct='" & txtpct.Text
& "' ,documentrecevingdt='" & txtdocumentdt.Text &
"',recevingdt='" & txtreceivingdt.Text & "' ,machinedt='" &
txtmachinedt.Text & "',lcno='" & txtlcno.Text & "'
,destinationcountry='" & txtdesinationcountry.Text & "',hawbdt='"
& txthawbdt.Text & "' ,invoicevalue='" & txtinvoicevalue.Text &
"',arrivaldt='" & txtarrivaldt.Text & "' ,deliverydt='" &
txtdeliverydt.Text & "',remarks='" & txtremarks.Text & "'
,shippername='" & txtshipper.Text & "',sros='" & txtsro.Text & "'
,weight='" & txtweight.Text & "',netweight='" & txtnetweight.Text
& "' ,customdues='" & txtcustomdues.Text & "',curr='" &
txtcurrency.Text & "' ,destinationcity='" &
txtdestinationcity.Text & "',lcdt='" & txtlcdt.Text & "'
,salesman='" & txtsalesman.Text & "',igmno='" & txtigm.Text & "'
,igmdt='" & txtigmdt.Text & "',partyname='" & txtpartyname.Text &
"'where partyname = '" & ComboBox1.Text & "' "
End Try
con.Close()
End Sub
 New Button
Private Sub btnnew_Click(ByVal sender As System.Object, ByVal
e As System.EventArgs) Handles btnnew.Click

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clr()
End Sub
Payment Record
 General Area
 Global Area
Public Class paymentrecord
Dim str As String
Sub clr()
txtaamount.Text = ""
txtaexpense.Text = ""
txtblading.Text = ""
txtbno.Text = ""
txtbpayorder.Text = ""
txtcartage.Text = ""
txtccharges.Text = ""
txtcduty.Text = ""
txtcepass.Text = ""
txtcexamination.Text = ""
txtcharges.Text = ""
txtcredit.Text = ""
txtcse.Text = ""
txtcseal.Text = ""
txtdcharges.Text = ""
txtdebit.Text = ""
txtdexpense.Text = ""
txteapproval.Text = ""
txtendowsment.Text = ""
txtgst.Text = ""
txtigmno.Text = ""
txtindex.Text = ""
txtinvoice.Text = ""
txtjdescription.Text = ""
txtjobno.Text = ""
txtkexpense.Text = ""
txtloading.Text = ""
txtmachine.Text = ""
txtmawb.Text = ""
txtother.Text = ""

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txtpname.Text = ""
txtport.Text = ""
txtpstorage.Text = ""
txtrent.Text = ""
txtscharges.Text = ""
txtsduty.Text = ""
txtsexcise.Text = ""
txtsfine.Text = ""
txttbalance.Text = ""
txttexpense.Text = ""
txtunloading.Text = ""
txtvname.Text = ""
txtweighment.Text = ""
txtwstoken.Text = ""
End Sub
Sub fillname()
con.Open()
str = "select pname from paymentrecord"
While dr.Read
End While
con.Close()
End Sub
 Save Button
If IsNumeric(txtcduty.Text) And
IsNumeric(txtdcharges.Text) And IsNumeric(txtendowsment.Text) And
IsNumeric(txtinvoice.Text) And IsNumeric(txtpstorage.Text) And
IsNumeric(txtsexcise.Text) And IsNumeric(txtccharges.Text) And
IsNumeric(txtsduty.Text) And IsNumeric(txtloading.Text) And
IsNumeric(txtunloading.Text) And IsNumeric(txtcartage.Text) And
IsNumeric(txtcexamination.Text) And IsNumeric(txtweighment.Text)
And IsNumeric(txtcse.Text) And IsNumeric(txtaexpense.Text) And
IsNumeric(txteapproval.Text) And IsNumeric(txtkexpense.Text) And

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IsNumeric(txtdexpense.Text) And IsNumeric(txtport.Text) And
IsNumeric(txtcseal.Text) And IsNumeric(txtbpayorder.Text) And
IsNumeric(txtsfine.Text) And IsNumeric(txtrent.Text) And
IsNumeric(txtdcharges.Text) And IsNumeric(txtwstoken.Text) And
IsNumeric(txtcepass.Text) And IsNumeric(txtscharges.Text) And
IsNumeric(txtgst.Text) And IsNumeric(txtother.Text) And
IsNumeric(txttexpense.Text) And IsNumeric(txtaamount.Text) And
IsNumeric(txttbalance.Text) And IsNumeric(txtcredit.Text) And
IsNumeric(txtdebit.Text) Then
con.Open()
Try
str = "insert into
paymentrecord(bno,billoflading,mawb,consignment,jdescription,vess
elname,igmno,indexno,machineno,nopackages,remarks,customduty,doch
arges,endowsment,invoice,ptstorage,sindhexise,caacharges,stampdut
y,loading,unloading,cartage,customexamin,weighment,csecharges,amd
expense,exapproval,kcexpense,dpcexpense,pcallow,customseal,bporde
r,sfine,dcrent,dcharges,wstoken,cepass,servicechg,gst,oexpense,te
xpense,adamount,tbalance,credit,debit,pname) values('" &
txtbno.Text & "' ,'" & txtblading.Text & "','" & txtmawb.Text &
"','" & txtconsignment.Text & "','" & txtjdescription.Text &
"','" & txtvname.Text & "','" & txtigmno.Text & "' ,'" &
txtindex.Text & "','" & txtmachine.Text & "','" &
txtpackages.Text & "','" & txtremarks.Text & "','" &
txtcduty.Text & "' ,'" & txtcharges.Text & "','" &
txtendowsment.Text & "','" & txtinvoice.Text & "','" &
txtpstorage.Text & "','" & txtsexcise.Text & "','" &
txtccharges.Text & "' ,'" & txtsduty.Text & "','" &
txtloading.Text & "','" & txtunloading.Text & "','" &
txtcartage.Text & "','" & txtcexamination.Text & "','" &
txtweighment.Text & "' ,'" & txtcse.Text & "','" &
txtaexpense.Text & "','" & txteapproval.Text & "','" &
txtkexpense.Text & "','" & txtdexpense.Text & "','" &
txtport.Text & "','" & txtcseal.Text & "','" & txtbpayorder.Text
& "','" & txtsfine.Text & "','" & txtrent.Text & "','" &
txtdcharges.Text & "' ,'" & txtwstoken.Text & "','" &
txtcepass.Text & "','" & txtscharges.Text & "','" & txtgst.Text &
"','" & txtother.Text & "','" & txttexpense.Text & "','" &
txtaamount.Text & "' ,'" & txttbalance.Text & "','" &
txtcredit.Text & "','" & txtdebit.Text & "','" & txtpname.Text &
"')"

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clr()
End Try
con.Close()
Else
End If
End Sub
 Search Button
Private Sub Button2_Click(ByVal sender As System.Object, ByVal e
End Sub
 New Button
clr()
End Sub
 Load Event
Private Sub paymentrecord_Load(ByVal sender As System.Object,
fillname()
End Sub
 Combo Box
con.Open()
Try

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str = "select * from paymentrecord where pname='" &
While dr.Read
txtbno.Text = dr(0)
txtblading.Text = dr(2)
txtmawb.Text = dr(3)
txtjdescription.Text = dr(5)
txtigmno.Text = dr(7)
txtmachine.Text = dr(9)
txtcduty.Text = dr(12)
txtcharges.Text = dr(13)
txtendowsment.Text = dr(14)
txtinvoice.Text = dr(15)
txtpstorage.Text = dr(16)
txtsexcise.Text = dr(17)
txtccharges.Text = dr(18)
txtsduty.Text = dr(19)
txtloading.Text = dr(20)
txtunloading.Text = dr(21)
txtcartage.Text = dr(22)
txtcexamination.Text = dr(23)
txtweighment.Text = dr(24)
txtcse.Text = dr(25)
txtaexpense.Text = dr(26)
txteapproval.Text = dr(27)
txtkexpense.Text = dr(28)
txtdexpense.Text = dr(29)
txtport.Text = dr(30)
txtcseal.Text = dr(31)
txtbpayorder.Text = dr(32)
txtsfine.Text = dr(33)
txtrent.Text = dr(34)
txtdcharges.Text = dr(35)
txtwstoken.Text = dr(36)
txtcepass.Text = dr(37)
txtscharges.Text = dr(38)
txtgst.Text = dr(39)

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txtother.Text = dr(40)
txttexpense.Text = dr(41)
txtaamount.Text = dr(42)
txttbalance.Text = dr(43)
txtcredit.Text = dr(44)
txtdebit.Text = dr(45)
End While
End Try
con.Close()
End Sub
 Update Button
Try
con.Open()
str = "update paymentrecord set bno= '" & txtbno.Text
& "' ,billoflading='" & txtblading.Text & "',mawb= '" &
txtmawb.Text & "' ,consignment='" & txtconsignment.Text &
"',jdescription= '" & txtjdescription.Text & "' ,vesselname='" &
txtvname.Text & "',igmno='" & txtigmno.Text & "' ,indexno ='" &
txtindex.Text & "' ,machineno='" & txtmachine.Text & "'
,nopackages='" & txtpackages.Text & "' ,remarks='" &
txtremarks.Text & "' ,customduty='" & txtcduty.Text & "'
,docharges='" & txtcharges.Text & "',endowsment='" &
txtendowsment.Text & "' ,invoice='" & txtinvoice.Text &
"',ptstorage='" & txtpstorage.Text & "' ,sindhexise='" &
txtsexcise.Text & "',caacharges='" & txtccharges.Text & "'
,stampduty='" & txtsduty.Text & "',loading='" & txtloading.Text &
"' ,unloading='" & txtunloading.Text & "',cartage='" &
txtcartage.Text & "' ,customexamin='" & txtcexamination.Text &
"',weighment='" & txtweighment.Text & "' ,csecharges='" &
txtcse.Text & "',amdexpense='" & txtaexpense.Text & "'
,exapproval='" & txteapproval.Text & "',kcexpense='" &
txtkexpense.Text & "' ,dpcexpense='" & txtdexpense.Text &
"',pcallow='" & txtport.Text & "' ,customseal='" & txtcseal.Text
& "',bporder='" & txtbpayorder.Text & "' ,sfine='" &
txtsfine.Text & "',dcrent='" & txtrent.Text & "',dcharges='" &
txtdcharges.Text & "',wstoken='" & txtwstoken.Text & "',cepass='"

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& txtcepass.Text & "',servicechg='" & txtscharges.Text &
"',gst='" & txtgst.Text & "',oexpense='" & txtother.Text &
"',texpense='" & txttexpense.Text & "',adamount='" &
txtaamount.Text & "',tbalance='" & txttbalance.Text &
"',credit='" & txtcredit.Text & "',debit='" & txtdebit.Text &
"',pname='" & txtpname.Text & "'where pname = '" & ComboBox1.Text
& "' "
End Try
con.Close()
End Sub
 Print Button
Paymentrecordreport.Show()
End Sub
End Class
Payment Record RTP
Dim cr As New Payment_Record
Client History
 General Area
 Global Area
Public Class clienthistory
Dim str As String

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 Show Button
con.Open()
str = "select * from paymentrecord where dt between '" &
DateTimePicker1.Text & "' and '" & DateTimePicker2.Text & "' "
Dim da As OleDbDataAdapter
da = New OleDbDataAdapter(cmd)
da.Fill(ds)
DataGridView1.DataSource = ds.Tables(0)
con.Close()
End Sub
End Class
Company Info
 General Area
 Global Area
Public Class Company_INFO
Dim str As String
Sub clr()
txtbankinfo.Text = ""
txtemail.Text = ""
txtmobile.Text = ""
txtofficeadd.Text = ""
txtothers.Text = ""
txtphone.Text = ""
txtpname.Text = ""
txtrepresent.Text = ""
End Sub

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Sub fillname()
con.Open()
str = "select pname from companyinfo"
While dr.Read
End While
con.Close()
End Sub
 Delete Button
con.Open()
str = "delete from companyinfo where pname ='" &
txtpname.Text & "' "
MsgBox("Record deleted")
clr()
con.Close()
End Sub
 Save Button
Private Sub Button2_Click(ByVal sender As System.Object, ByVal e
con.Open()
Try
str = "insert into
companyinfo(pname,phone,mobileno,email,officeadd,represent,bankin
fo,others) values('" & txtpname.Text & "','" & txtphone.Text &
"','" & txtmobile.Text & "','" & txtemail.Text & "','" &
txtofficeadd.Text & "','" & txtrepresent.Text & "','" &
txtbankinfo.Text & "','" & txtothers.Text & "')"

Batch-2012
102
R E
clr()
End Try
con.Close()
fillname()
ComboBox1.Refresh()
End Sub
 Load Event
Private Sub Company_INFO_Load(ByVal sender As System.Object,
fillname()
End Sub
 Combo Box
con.Open()
Try
str = "select * from companyinfo where pname='" &
While dr.Read
txtphone.Text = dr(1)
txtmobile.Text = dr(2)
txtemail.Text = dr(3)
txtofficeadd.Text = dr(4)
txtrepresent.Text = dr(5)
txtbankinfo.Text = dr(6)
txtothers.Text = dr(7)
End While
MsgBox("Record Found")
End Try

Booklet to design a software on ms visual studio with an example

Booklet to design a software on ms visual studio with an example

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