The document summarizes the organizational structure of Data Trading Company. It describes the company's operations including buying and selling crops from farmers and producing rice. It outlines the hierarchical structure, which divides managerial roles among the four owners and includes employees such as an accountant, field accountant, technician, and transporter. The document also discusses communication patterns, decision making, employee privileges, existing problems, and the company's motto of promoting education and standing against usury.

1. Organizational Structure of
“Data Trading Company”
Presented by:
Muhammad Faizan

2. Top Stoories:
Briefe Introduction.
Organizational Structure.
Hierarchal structure.
Dealing guidelines.
Employee’s privileges.
Alternative Solutions regarding
organizational issues of DTC.
Existing Problems of DTC and
recommended solutions.
Ethical boundaries of DTC.
Organizational motto and slogan.

3. Brief Introduction
Established
in 2002
Mandi Faiz Abad
Located at
Ghala
Mandi
Sheikhan
Business
organizatio
n
Rehan rice
mill
Trade of
wheat,
Sugar and
Paddy
Data Commission
shop
Rice
production

4. Buy Paddy, Wheat and Sugar from farmers and grain
markets,
Get reasonable commission by selling these Items to
grain dealers and different factories.

5. Buy Paddy grains and produce rice after crushing and
separation.
After Polishing and packing rice grains, administration sell
these sacks to rice dealers and exporters.

6. Organizational structure of Data Trading
Company
Economic structure:
o Transitional investment
o Flexible and modifiable
Organizational setup:
o Democratic structure.
o Involvement of every individual is
consider very important.

7. Organizational structure of Data Trading Company (cont.)
Communication pattern
o Trend of oral communication.
o Vertical, up-word and down-word Direction of
communication.
o Non-verbal subtle situational cues also rated very high.
o High-Context Culture.
o All-channel model.

8. Organizational structure Company (cont.)
Employees selection criteria
o Not very tough/rigid criteria of employees selection.
o Formal specialization of any employee do not rates very
high.
o Past experience of any employee consider prior.
o Minimum contract of one year with employees.

9. Organizational structure Company (cont.)
Task allocation
o Employees perform multiple tasks.
o Purchasing, selling and managerial roles are
performed by the owners themselves.
Departmentalization
o Organization tasks are divided into certain sub-categories.

10. Organizational structure Company (cont.)
Decision making
o Decentralization technique of decision making.
o Consider the suggestion of all members.
Organizational Control
o In-formal control exist in DTC.
o Employees and owners has an in-formal
relationship among them selves.

11. Organizational structure Company (cont.)
Organizational language and
correspondence pattern
o 80% of organizational records and dealings are
written in Urdu language.
o Records are written and maintain manually.

12. <<< The Organic Model >>>
Cross-functional teams.
Free flow of information.
Wide spans of control.
Decenteralization.
Low formalization.

13. Hierarchal structure of Data trading company
Supervisory role is equally perform by four owners of
DTC.
‘’BUT’’
 Managerial role
 Treasurer
 Product buyer + Product seller
 Field work (Money collector)
Are those tasks that are divide among the these four

14. Hierarchal structure of Staff (Employees)
Office
Accountant
• Maintain organizational records.
Field
Accountant
• Create check and balance in the field.
• maintain the record of products that
enters and exist from the factory.
Technician
• Maintain the technical matters of
factory.

15. Hierarchal structure of Staff (Employees)
Transporter
• transfer the products of organization
from factory to deallers and exporters
Field
labors
• Refine products.
• Carry products from Warehouses.

16. Dealing guidelines of Data trading company
• Not pre- determined.
• Depends on political, social,
economic and environmental
changes.
Benefit margin
• Sometimes due payment
procedure is follow with the the
margin of 5% on total cost for
the two months.
Dealing criteria
• Cash payments.
• Online transaction.
Payment
procedures

17. Employee privileges
Data trading company also financially support
their employees other than the monthly wages.
Employees gets extra financial previleges at the
special occasions like Eid, ending of a econmic
session etc.
Pay financial Social security to certain institutes
that are working for the socio-economic
protecttion of labors.

18. 1-Alternative Solutions regarding organizational
issues of Data trading company
Organizational
problem.
• DTC bear the cost
of employees
wages in free
months of year
when the factory
is not producing
rice.
• These
expenditures dent
the over all
budget of DTC.
Solution implement
by DTC.
• Allocate some
extra tasks to
their
employees.
• Utilizing in
beneficial way
and decrease
the burden of
organization
before.
Alternative solution
• Cultivate some
crops during
that period to
utilize the
effort of
employees
and
organization
land in more
beneficial way.

19. 2-Alternative Solutions regarding organizational
issues of Data trading company
Organizational problem:
 The cost of Paddy became high and the price of rice
falls low, due to that, DTC is suffering economic loss,
Solution implement by DTC:
 Shift their focus from rice production towards the buying
and selling of suger.
 They reduce their capacity to invest money to buy
paddy and try to minimize the loss.

20. Alternative solution suggested by Our team
Administration of Data trading company
can also overcome the economic loss by
provide their machinery to some other
organization and get reasonable money in
the response of providing infrastructure
equipment's, by that techniqoe the labor
force is also getting their wages and
organization gets good profit without
having any economic risk.

21. Existing Problems of Data trading company
and recommended solutions
1- Manual method for maintaining organization
records
Dis-
advantages
Records
susceptible
to perils
such as
fire and
water
Prone to
human
error
More
suited to
smaller
businesses
Longer to
generate
reports

22. Recommended Solutions
Hire those accountants those can
maintain organizational records through
computer processing.
Adopt computer techniques for data recording.

23. Issues and Recommended solutions (cont.)
2-Verbal contracts
Putting all agreements in writing
form.
Offer and acceptance…
All of the terms must be
agreed and clearly written

24. Issues and Recommended solutions
(cont.)
3-Deviant acts perform by employees
Physically
absence
during
working hours
Avoid
ethical
boundaries
Theft of
grains

25. Issues and Recommended solutions (cont.)
To over come deviant acts in DTC
 Create a Positive Work Environment.
 Implement Internal Controls.
 Separation of duties.
 Access controls.
 Authorization controls.

26. Recommended solutions (cont.)
4-Misconception:

27. To overcome misconceptions
 Omit harsh words from your vocabulary which can
lessen tension and eliminate negative emotions.
 Focus on the solutions and strategies which suites
for an organization
 Mutual understanding can also solve most of the
problems parsing the ideas of your fellows to avoid
group shift.
 Taking notes at the meeting and trying to perform
mutual decisions.
 Turn a negative problem to learning experience and
improve yourself by not taking things on your
nerves.

28. Recommended solutions (cont.)
5-Lack of proper evaluation and planning

29. Issues and Recommended solutions (cont.)
6-Payment issues
Payment procedure
more smooth and
feasible
Online paymentsWritten agreement

30. Ethical boundaries of Data trading
company
Work by
heart
Speak the
truth
Organizational
No
Loan/Usary
No bank
interest
Financia
l

31. Organizational motto of Data trading
company
To promote worldly + religious education in the
region.
Facilitate those people who can’t afford good
education in the town.
 Stand against the usury and aware people
about the Curse of getting intrest from banks.

32. Slogan of Data trading company