ACADEMIC ELECTRONIC SYSTEM

Nikodemus Angula IUM09022054 2012
Copyright 2012 ©Academic Electronic System IT BIS
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I.U.M
THE INTERNATIONAL UNIVERSITY OF MANAGEMENT
Windhoek-Namibia
FINAL PROJECT REPORT
TOPIC: ACADEMIC ELECTRONIC SYSTEM
Submitted to the Faculty of Information Technology in partial fulfillment of the
requirements for the Honours Degree in Business Information Systems (BIS)
Name: Nikodemus Angula
Course: Business Information System
Student number: IUM 09022054
Coordinator: Mrs. Chiviya

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Academic Electronic System Documentation
Author : Nikodemus Angula
Creation Date : 1 October 2012-12 December 2012
Student Number : IUM09022054
Stream : 4th year Honours Degree Student (Business Information Systems)

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Abstract/Summary………………………………………………………………………………………………………… VI
Schools provide us with education, education is the key to economic growth and prosperity and
it determines the quality of life.
The ever-changing demands for better life, life made easy have triggered much technological
advancement including computers. And computer usage has now become popular not only for
personal usage or development but businesses; institutions, schools and numerous
organizations heavily rely on computers. Schools or educational institutions do tremendous
work of shaping and transforming the lives of learners and students and they do this through
computers. Computers alone are not enough. Just as the body needs all its organs to be called
whole, so do computer systems. Programs or software systems make computer systems whole,
efficient and effectual in processing and executing tasks. Successfully screening and scanning
for the existing needs and being able to satisfy the need is the greatest invention that one can
ever initiate and the researcher has done his homework thoroughly and has carried out proper
research to ensure that the computer application needs of schools are properly addressed by
developing or building systems that will not only make life easy for secretarial, but for the
whole administration tasks of schools in Namibia.
The system is called Academic Electronic System (AES). The core function of AES is to keep
learners and teachers academic information. Aside from that, AES will also benefit other parties
such as those persons who are yet to become members of staff as well as new learners. AES is
designed to be a must-have system for every school that wants efficient and effective results
for all its processes. AES provides easy storage and access of information. 1
Declaration…………………………………………………………………………………………………………………… ii)

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I Nikodemus Angula, declare that the information in this project is true, valid and is the
reflection of my own research study and I do not expect anyone to copy information from this
project. Plagiarism is against the law and upon noticing that someone used this information
without my approval or that of the Polytechnic of Namibia, will request for the appropriate
measure of punishment to be undertaken.
Stude t’s a e……………………………………… Sig atu e………………… Date………………………

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Acknowledgement………………………………………………………………………………………………………. iii)
The author acknowledges the contributions by all entities, family members, friends and co-
workers. He also wishes he could name each and every one of you who contributed directly or
indirectly. All your efforts, hard work and commitment that made this project as success are
highly appreciated. Indeed, you were a great source of motivation and strength. Your ideas
were solid bricks that helped the Author to successfully build this system on solid foundations
that will stand the test of time.

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Dedication…………………………………………………………………………………………………………………….. Viiii)
This project is dedicated to the autho ’s parents for their continuous support throughout his
studies. The author would also like to dedicate it to his uncle Mr. Andreas Kauluma, who taught
him the key elements for success in life and helped keep his life in perspective.

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Table of Contents
A st a t/Su a ………………………………………………………………………………………………………… VI ............1
De la atio …………………………………………………………………………………………………………………… ii .............4
A k o ledge e t………………………………………………………………………………………………………. iii .............6
Dedi atio …………………………………………………………………………………………………………………….. Viiii .........7
Chapter 1.................................................................................................................................................11
1. INTRODUCTION .................................................................................................................................11
1.1Project description.........................................................................................................................11
1.2BACKGROUND/ DEFINITION ..........................................................................................................12
School details..............................................................................................................................................12
School venue...............................................................................................................................................13
School boundary. ........................................................................................................................................13
Academic information.................................................................................................................................13
Administration ............................................................................................................................................13
Tools............................................................................................................................................................13
Reports........................................................................................................................................................13
Quick search................................................................................................................................................13
1.3PROBLEM STATEMENT...................................................................................................................14
1.4OBJECTIVES ....................................................................................................................................14
1.5JUSTIFICATIONS/MOTIVATION ......................................................................................................15
1.6 LIMITATION...................................................................................................................................16
1.7 Delimitation................................................................................................................................16
Chapter 2.................................................................................................................................................17

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2.1 LITERATURE REVIEW .........................................................................................................................17
2.2 Useful materials ............................................................................................................................19
3. METHODOLOGY ..............................................................................................................................20
3.1 Data gathering/Analysis........................................................................................................................20
3.2 Outline of the system study..................................................................................................................20
3.3 Feasibility study.............................................................................................................................21
Technology and system feasibility ......................................................................................................21
1. Economic feasibility ....................................................................................................................21
2. Legal feasibility............................................................................................................................21
3. Operational feasibility.................................................................................................................21
4. Schedule feasibility .....................................................................................................................22
3.5Alternative solutions......................................................................................................................22
4. PROJECT REQUIREMENTS ...............................................................................................................23
Hardware requirements..........................................................................................................................23
Chapter 3.................................................................................................................................................28
5.1 SYSTEM DESIGN AND CONSTRUCTION .............................................................................................28
School details..............................................................................................................................................31
School venue...............................................................................................................................................35
School boundary. ........................................................................................................................................36
Academic information.................................................................................................................................40
Administration ............................................................................................................................................42
Tools............................................................................................................................................................43

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Reports........................................................................................................................................................43
Chapter 4.................................................................................................................................................45
6. IMPLEMENTATION ..............................................................................................................................45
6.1 Implementation account .......................................................................................................45
Chapter 5.................................................................................................................................................47
TESTING/ EVALUATION...........................................................................................................................47
7.1 Testing type...................................................................................................................................47
Benefits of Testing ......................................................................................................................................47
7.2 Evaluation .....................................................................................................................................48
8. SYSTEM SCHEDULES........................................................................................................................48
Chapter 6.................................................................................................................................................49
9. Conclusion...........................................................................................................................................49
9.1Recommendations.........................................................................................................................49
APPENDIX A PROJECT CONSTRUCTION PROGRAMMING/SOURCE CODES ............................................50
10. REFERENCES:.....................................................................................................................................81

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Chapter 1
1. INTRODUCTION
The system (desktop application) called Academic electronic system (AES) is developed for
Kauluma Combined School. The school was esta lished i 99 , it’s lo ated i the Norther part
of Namibia in Ohangwena region 5km from Oshigambo. A feasibility study was conducted to
investigate their operations on the functions of the school. Currently they are operating on the
a ual asis. The lear er’s i for atio is kept i the traditio al a ual files. However, this
method of information capturing is tedious and time consuming, particularly when retrieving a
specific learners’ information from the school file a d it’s athe i possi le to get a lea e ’s
information in less than five minutes. Another challenge that staff at the Kauluma Combined
School face is difficulty in acquiring examination results when information is filed manually.
Academic electronic system is an electronic system that is specifically designed for Primary and
Secondary schools to keep records of learner’s and tea he s’ i fo atio a d also information
about the region in which a school is located.
Academic electronic system is a large database system which can be used by schools for
managing lea e ’s a ade i i fo atio day to day activities. The system allows users to store
almost all of their school's information electronically, including information on learners,
Teachers, Head master and head of department. Most importantly, this information can be
easily shared with authorized users, records can be easily searched, and reports can be easily
generated.
1.1Project description
This system has nine modules. It consists of a school detail, school venue, school boundary,
school terms, academic information, administration, Window, tools and help.

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It will also have extra tools such as school reports, new subjects, quick search, and windows
version and exit application.
This system will help the school to generate lea e ’s report based on the class test,
examination and time table of learners within the school. A user can also generate report based
on class test and examination. Other functionalities include a school time table that can be
printed out if required. School detail consists of teacher information, information for learners,
and information for headmaster. Details about teacher and learners can be changed using
change button, delete button and they can be saved in the system using save button.
1.2BACKGROUND/ DEFINITION
Schools nowadays have application system that store and keep the records of learners and
teachers information for easy retrieval. In this case teacher information such as first name,
surname, postal address, and physical address, and national identity, date of birth, mobile
phone and qualified grade is kept in the system. Information for learners is also being
recorded and kept in the system. This system will enable teachers to generate reports on
lea e ’s lass test, e a i atio a d ti e ta le.
School details
AES stores and organizes information about a school. Under this section, the user will find
school details which consist of Tea he ’s i fo atio , I fo atio fo Lea e s a d
information for Headmaster. This information is stored in the database for easily retrieval.

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School venue
Under school venue, the user will find block information such as block name and block
room. This information is also stored in the database.
School boundary.
School boundary consists of information about the region in which the school is located
such as; region name, region number and also information about a constituency.
The section School term consists of the description of the school trimesters. Under this
section, the user can also view or modify departmental information.
Academic information
Academic information consists of subjects offered, grade name sub grade, information for
examination and class test.
Administration
Administration consists of user information such as a teacher; learner and secretary can be
added into the system.
Tools
Tools consist of a calculator, notepad, windows explorer and windows version.
Reports
Academic electronic system can generate reports namely:
(a) Learner reports
Learner reports consist of report on class test, examination and time table for teachers.
Quick search
Academic electronic system has a quick search for searching specific lea e ’s information in a
short period of time.

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1.3PROBLEM STATEMENT
Acquiring information from the manual file system that is currently in place has become fairly
inconvenient for the following reasons:
1. It is hard to get one learners information from the school manual files.
2. It is also rather impossible to get a learner’s information in less than 5 minutes.
3. Acquiring examination results is also a main concern when information is filed manually.
Manual work most of the time is redundant, incomplete, improper and not available when
required on time. Dependency factor is always high in this case. Further handling old files is
difficult and unhealthy. Hand written data is sometime not readable.
The main problem the researcher will work on is the current manual system which is a paper
based system used to store learners and teachers academic information. The researcher
developed a system application that will overcome this problem.
1.4OBJECTIVES
The main objective is to:
1. Design and develop a desktop application for Kauluma Combined School.
2. Desig a desktop appli atio that ill keep the e o d of lea e ’s i fo atio a d
tea he ’s i fo atio as ell as region and constituency in which the school is located.
3. Design a system that will generate reports on class test, examination.
4. Design an application that will add new user to the system.
5. Design a system that will print tea he ’s class time table per class.

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1.5JUSTIFICATIONS/MOTIVATION
The increased use of computers has not only prompted business to be heavily relied on
computers but it has touched and affected even the operation of schools. And with that in
mind and looking at the way our schools are operating currently, the Author was motivated to
develop this system that would help schools run efficiently with the aid of technology
compared to the traditional methods.
Most schools have acquired System Application to store, retrieve and manipulate as required
information as possible. This will not only save cost to the school but also save time to staff. The
required report can be printed and the decisions can be subsequently taken thereafter. The
school academic work is recorded, so the duties of the secretary will be easier. Any information
needed can be retrieved swiftly.
Benefit of AES to the school management
 Redu es pape o k si e i fo atio fo lea e ’s a d tea he s a e kept i the s ste .
 Save time in managing information with automation within the school.
 Eliminates bottleneck in the process of getting information out of pile of data.
 Reports can be generated daily, weekly, monthly and annually.
 Minimizes repetition of activities in the school.

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1.6 LIMITATION
Due to limited time to carry out this research, it will be impossible to gather enough
information from all learners, teachers in the school, since the researcher is a full time student.
Furthermore, by being in the school for just few days or short period of time there might be
some of the aspects that were not revealed during the study. Due to unpiloted research
instruments and lack of experience in conducting research study this might also hinder or put a
limit on the esea he ’s capability of collecting relevant and valid information regarding the
research questions.
1.7 Delimitation
The ou da of this s ste is to keep the e o d of lea e s a d tea he ’s i fo atio as ell
as information for 13 regions and constituency in Namibia. The system is designed specifically
for Primary and Secondary schools to sto e a ade i i fo atio fo lea e ’s, tea he s,
information for country region and generate report on learne ’s lass test, examination and
print a school time table per class. The system does not gene ate lea e ’s s ol
auto ati all , the s ste does ot sho lea e ’s pa e t a d also it does ot li k s hool to
school, the system can only be used at any Primary and Secondary Schools.

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Chapter 2
2.1 LITERATURE REVIEW
The aim of this literature review is to assess three existing system and their functionality similar
to Academic electronic system.
2.1Existing work
Below are three existing system and their functionality, strength, weakness and
delimitation:
(a) School write program
School write program is a program used by M.H. Greeff Primary School to keep the record of
learners. However, this program is usually bought each and every beginning of every year and
the school is being issued a license to use this kind of program. This Primary School is in
Windhoek, Khomasdal near Cosmos Secondary School.
The syste o ly keeps the re ord of lear er a d ge erates report o lear er’s s hool report. The
system was developed in 2001 by Mr. Bob. The strength of this system it help the school to
process academic information for the school such as class test and examination. The weakness
of this system it does not keep information for the teacher and the grade qualified to be taught
by a particular teacher. The system does not keep information where the school is located and
the constituency as well the blocks information at that particular school. The delimitation of this
system it only keep academic information for the learners and generate report on class test,
examination so the system does ot pri t lass ti eta le a d lear er’s a d tea hers atte da e
list.
(b) School link enterprise Edition Namibia
This is a web based system developed in 2012; the system is bought in South Africa. The core
function of School link enterprise Edition Namibia is to link all the government schools in

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Namibia and staffs at the ministry of education who have privilege to the system will view
individual school information. This system is used to monitor each and every government
schools in Namibia by checking the progress made by individual school in Namibia in terms of
academic work. The system can allow staff members at the ministry of education to view
information for a specific school in Namibia. The strength of this system it can give a full control
of the progress made by all government schools since the Ministers can be able to view
information for a specific school. The weakness of the system it does not link school to school,
in this case school will not be able to share information with one another. Another weakness is
that it does not include the location where schools are situated and to which constituency do
they belong. The system does not include information for teachers. The delimitation of this
system the system can keep record of learners and generate report on lea e ’s class test,
examination and attendance and monitor individual government school in terms of academic
performance.
(c) Digital schedule System
Digital schedule system is a desktop application system used by Oshatiwa Primary School. The
system was developed in 2010. The core function of the system is to keep e o d of lea e ’s
marks and generate report on progress report of each and every learner at the school.
This s ste a allo tea he s to e te a ks a d dete i e lea e ’s symbol. The strength of
this system it automatically generate symbols of each and every learners at the school by grade
i hi h that pa ti ula lea e ’s elo g. The eak ess of the s ste it does ot keep the
records of the teachers at that particular school. The s ste does ot p i t tea he ’s ti eta le.
The s ste does ot allo use s to ie i fo atio fo lea e ’s pa e ts of gua dia . The
delimitation of this system it can only keep records of lea e ’s e a i atio a ks and
generate symbols of each and every lea e ’s marks and generate epo t o lea e ’s s ol
scored in the examination.

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2.2 Useful materials
 Anderson, T. (1997) Visual basic in easy steps: Southam, United Kingdom. Mcgraw-Hill.
 Fernando, G. (2001) SQL Server 2000 Programming: United States of America. Library of
Congress Catalag.
 Gehrke, J. (2000) Database Management Systems: United States of America. McGraw-
Hill

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3. METHODOLOGY
3.1 Data gathering/Analysis
The objective of this task is to obtain the detailed identity and understanding of the problems,
to be able to invent and design the solution that can eliminate the existing problems and meet
the social, economic and technically requirements of the school.
3.2 Outline of the system study
A feasibility study was conducted on the operation and function of the manual system at
Kauluma Combined School and techniques were used to collect the necessary information in
order to solve the problem experienced by the school when using a manual system.
Techniques used to collect relevant data during the research study are as follows:
1. Observation of the existing situation in operation has conducted to understand and discover
the opportunity for improvement of the school traditional manual system.
2. Interviews of School Principal, teachers and Record clerk
Interview is one of useful tools to gather information from individuals. Interviews were
conducted through the school principal, teachers and Record clerk on operation of the existing
manual system.
3. Questionnaires

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Due to limited time it was not practical to interview every Kauluma Combined School staff
members, however, a sample group of 13 people was selected. In order to obtain the opinion
of all staff e e s’ uestio ai es e e dist i uted to e pe i e tal g oup. It as ealized
that this method yields more information because of its animosity nature, it is inexpensive and
convenient. Three kinds of questionnaires were distributed targeting all levels of the school.
4. Qualitative method is a method that does not involve measurement or statistics. This
technique method was used in order to collect relevant data necessary in this project based on
measurement or statistics.
5. Quantitative method is a research method that relies less on interviews, observations, and
small numbers of questionnaires. This technique method was used in data collection in order to
get information based on opinion and subjective.
3.3 Feasibility study
Technology and system feasibility
1. Economic feasibility
Economic analysis was used because it is the most frequently used method for evaluating the
effectiveness of a new system.
2. Legal feasibility
This feasibility determines whether the developed systems will conflicts with legal
requirements at Kauluma Combined School.
3. Operational feasibility

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Operational feasibility to measure of how well a developed system solves the problems, and
takes advantage of the opportunities identified during scope definition and how it satisfies the
requirements identified in the requirements analysis phase of system development was
conducted.
4. Schedule feasibility
This project is complete to avoid failure .The market feasibility studies that typically involve
testing geographic location of this particular school was used to ensure that the school has all
the necessary infrastructures for computers to run on.
3.5Alternative solutions
The system is developed by using visual studio.net, as a programming language on the front-
end and MS SQL server 2008 on the back end as the database.
The two programming language are relatively affordable to buy and have better securities and
more complex to crack. This soft a e’s e su e data integrity which means data will not be
modified by a user except the system administrator.

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4. PROJECT REQUIREMENTS
Standard personal computer running on windows XP operating system or later
Microsoft SQLserver 2008
Visual studio 2008
Below is the table of resources needed:
Hardware requirements
Component Requirement
Framework SQL Server Setup installs the following software
components required by the product:
 SQL Server Native Client
 NET Framework 3.5 SP11
 SQL Server Setup support files
Software SQL Server Setup requires Microsoft Windows Installer 4.5
or a later version.
After installing required components, SQL Server Setup will
verify that the computer where SQL Server 2008 will be
installed also meets all the other requirements for a
successful installation.

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Network Software Network software requirements for the 64-bit versions of
SQL Server 2008 are the same as the requirements for the
32-bit versions.
Supported operating systems have built-in network
software. Stand-alone named and default instances
support the following network protocols:
 Shared memory
 Named Pipes
 TCP/IP
 VIA
Note Shared memory and VIA are not supported on
failover clusters

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Virtualization SQL Server 2008 is supported in virtual machine
environments running on the Hyper-V role in Windows
Server 2008 R2 and Windows Server 2008 Standard,
Enterprise and Datacenter editions. The virtual machine
must run an operating system supported for the specific
SQL Server 2008 edition listed later in this topic.
In addition to resources required by the parent partition,
each virtual machine (child partition) must be provided
with sufficient processor resources, memory, and disk
resources for its SQL Server 2008 instance. Requirements
are listed later in this topic.
Within the Hyper-V role on Windows Server 2008, a
maximum of four virtual processors can be allocated to
virtual machines running Windows Server 2008 32-bit or
64-bit editions. A maximum of 2 virtual processors can be
allocated to virtual computers that are running Windows
Server 2003 32-bit editions. For virtual computer that host
other operating systems, a maximum of one virtual
processor can be allocated to virtual computers.
Notes:
 It is recommended that SQL Server 2008 be shut
down before shutting down or the virtual machine.
 Guest failover clustering is supported in SQL Server

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2008. For more information about the supported
versions of SQL Server and operating systems for
guest failover clustering, and the support for
virtualization.
Internet Software Microsoft Internet Explorer 6 SP1 or a later version is
required for all installations of SQL Server 2008. Internet
Explorer 6 SP1 or a later version is required for Microsoft
Management Console (MMC), SQL Server Management
Studio, Business Intelligence Development Studio, the
Report Designer component of Reporting Services, and
HTML Help.
Hard Disk Disk space requirements will vary with the SQL Server 2008

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components you install.
Drive A CD or DVD drive, as appropriate, is required for
installation from disc.
Display SQL Server 2008 graphical tools require VGA or higher
resolution: at least 1,024x768 pixel resolution.
Other Devices Pointing device: A Microsoft mouse or compatible pointing
device is required.

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Chapter 3
5.1 SYSTEM DESIGN AND CONSTRUCTION
The aim of design phase is to create a plan or convention for the construction of an object or a
system.
Use case diagram below shows the interaction between the actor (user) and the system:
The Super user on the system will be able to have all privileges to add new user, write query,
troubleshoot, enter learne ’s a ks, ge e ate report and Edit table on the database.
USE CASE DIAGRAM
Ordinary User Super User
Login
Record
Change password
setting
Add/Update database

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The super user can write query, troubleshoot the system and add new users to the
system and edit tables on the database and the instance to the database.
Ordinary user can be a teacher, learner and record clerk they can add new user to the
system and learners marks and generate reports.
5.2 The login page

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This is a login page for academic electronic system the registered user can login with their
username and password, if the username and password are missing then the login page will tell
the user that username and password miss-match please try again, if the username and
password entered is correct then the user can successfully login. When the user login the layout
below will appear. The system has login button that a user can click and login to the system and
cancel button in case you want to cancel the application.

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5.3 Academic Electronic System base Form
This is a base form for academic electronic system it consist of 9 modules. The administrator
can delete modules and add modules to the base form.
School details
AES stores and organizes information about a school. Under this section, the user will find
s hool details hi h o sist of Tea he ’s i fo atio , I fo atio fo Lea e s a d
information for Headmaster. This information is stored in the database for easily retrieval.

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5.4 Teacher Form
This is a form to register a new teacher into the system. The user can be able to enter the
tea he ’s details i to the s ste . A user can delete, save and change details into the
system.

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5.5 Learner Form
This is a fo to egiste a e lea e ’s details to the system. A user can delete, save and
change details into the system.

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5.6 Headmaster Form
This is a form to select information for the headmaster. A user can delete, save and change
details into the system.

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School venue
Under school venue, the user will find block information such as block name and block
room. This information is also stored in the database.
5.7 Block room Form
This is a form to select block name and room number a user can add a new room number to
the system, delete and save it into the system.

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School boundary.
School boundary consists of information about the region in which the school is located
such as; region name, region number and also information about a constituency.
5.8 School Sector Form

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This form the user can select information for school sector, the user can also be able to
enter the sector name and save it into the system by using save button, the user can delete
sector name as well as change the sector name by using change button
School Terms
The section School term consists of the description of the school trimesters. Under this
section, the user can also view or modify departmental information.
5.9 School Terms Form

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This is a form that describe the description of the school trimesters, it can be semster one ,
two and three.
5.10 Quick Search Form

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This fo is fo the ui k sea h, it a e used to sea h o e lea e ’s details f o the
system over a short period of time if the user need a record of that spe ifi lea e ’s details.
5.11 Time Table Form

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This is a form that shows the timetable generate by the system. The user can select the
teacher name, class room, subject, subject description, begin time for the period and end
time can be enter into the system.
Academic information
Academic information consists of subjects offered, grade name sub grade, information for
examination and class test.
5.12 Class Test Form

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This is a form for information entry class test results that can allow the user to select the
date the test was written, select the school semester either semester one, semester two
and semester three, a user can also select the learner name subject name, result status
whether the learner pass or fail and enter the mark into the system.
5.13 Examination Form

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This is a form for information for examination that can allow the user to select the date the
test was written, select the school semester either semester one, semester two and
semester three, a user can also select the learner name subject name, result status whether
the learner pass or fail and enter the mark into the system.
Administration
Administration consists of user information such as a teacher; learner and secretary can be
added into the system.

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Tools
Tools consist of a calculator, notepad, windows explorer and windows version.
Reports
Academic electronic system can generate reports namely:
(a)Learner reports
Learner reports consist of report on class test, examination and time table for Teachers.

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5.13 Reports Form
These are the report academic electronic syste a ge e ate epo t su h as lea e ’s lass,
examination, attendance and behavior. The system can also generate report on staff
attendance and their behaviour. The system can also print the school timetable. The user can
able to print report on learner’s lass test, e a i atio , atte da e a d the a also p i t the
time table according to the class.

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Chapter 4
6. IMPLEMENTATION
6.1 Implementation account
After develop, design, testing of the system, training of users and all the school staff members
on how to use the systems (hardware and software) of the system.
The system will be installed in all the Users computers, The Direct changeover methods will be
used- At this stage we scrap the old system and start with the new designed Applications.
Conversion to new system
The parallel approach was adopted to implement the new system. This approach was chosen
because of its nature and less of a risk. Parallel changeover or parallel means the running of the
old and the new systems simultaneously allow the comparison of output until the old system is
dropped. Any shortcomings of the new system were rectified and continuous cross- checks
were made. A sample group of intended users from different aspects of the Schools were
employed to test the system and the system was proven reliable.
The conversion involved

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(a). Hardware conversion
(b). Software conversion - installation of all the supporting software, and ensuring
compatibility.
4.1.3 Train the users
Since it recognized that Teachers and Secretary are the most important element of the School,
therefore, to provide training to the staff on how to use the system was one of the priorities.

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Chapter 5
TESTING/ EVALUATION
A study was conducted on the aim of Software testing and System testing in order to
investigate and provide the school staff members with information about the quality of the
product or service under test.
7.1 Testing type
Unit testing was used in which the source code, were tested to determine if they are fit for use.
Benefits of Testing
The goal of unit testing is to isolate each part of the program and show that the individual parts
are correct. A unit test provides a strict, written contract that the piece of code must satisfy. As
a result, it affords several benefits.
Readily available unit tests make it easy for the Author to check whether a piece of code is still
working properly.
Unit testing may reduce uncertainty in the units themselves and can be used in a bottom-up
testing style approach. By testing the parts of a program first and then testing the sum of its
parts, integration testing becomes much easier.
System testing was used in order to test functional and identifies errors in the whole system.

48
Acceptance testing was used in order to provide the final certification that the system is ready
to be used.
7.2 Evaluation
 The System is evaluated periodically by end user and technical staff and reviewed by
management.
 In this project evaluation is achieved by designing, developing and deploying the project
a o di g to the use ’s e ui e e t.
8. SYSTEM SCHEDULES
The researcher used a Gantt charts to illustrate the start and finish dates of the terminal
elements and summary elements of Academic electronic system.
Tasks Timeline
Planning 28/02/12 to 28/03/12
Research 28/03/12 to 28/04/12
Analysis 28/04/12 to 28/05/12
Design 28/05/12 to 28/o6/12
Development 28/06/12 to 28/07/12
Implementation 28/07/12 to 28/08/12

49
Chapter 6
9. Conclusion
The researcher should indeed conclude that this system is the best to remedy the current issue
that schools are experiencing with the traditional methods of operation. It has been designed
with the best building tools such as a Microsoft studio 2008 and Microsoft SQL Server 2008.
9.1Recommendations
We recommend other system developer in the future to look at some of the aspects that were
not revealed during the study, they should consider such information. Future system developer
should add this features such as add features that will keep records of the seasons of the year,
add data entry news and events that are taking place at that particular school, add information
for learners and teachers history and finally they should develop a system that will print
receipts for learners when they paid their school development fund. They should also add
features that will show the list of learners per class in the school.
15

50
APPENDIX A PROJECT CONSTRUCTION
PROGRAMMING/SOURCE CODES
Imports System.DirectoryServices
Imports System.Text
Imports System.Xml
Imports System.IO
Imports System.Data
Imports System.Data.SqlClient
Module [Global]
Public cur As New Form
Public bcolor As Color = Color.Bisque
Public schlTitle As String = "Academic Management Solution"
Public internTitle As String = "Internal Error"
Public dtt As DateTime = DateTime.Now
Public ask, password As String
Public copyinfo As String = "Copyright 2012 ©Academic electronic system
.'Physical memory available' to Windows: " &
My.Computer.Info.AvailablePhysicalMemory.ToString & " KB"
'lebels
Public lblRegionOrg As String = "Data entry for Region of origin"
Public lblConstOrg As String = "Data entry for Constituency of origin"
Public lblCircuitOrg As String = "Data entry for Circuit of origin"
Public changelabel As Boolean = False
'declare database object
Public dbTable As DataTable
Public dgCell As DataGridCell
'database
Public odAdapt As SqlDataAdapter
Public odCmd As SqlCommand
Public odRD As SqlDataReader
Public odDS As DataSet
Public sql As String
Public findme As String
Public rcount As Integer
'
Public strID As String
Public strConn As String = Getconstring()

51
'Public strConn As String = "Data Source=CBS-NB01NAMSTAT;Initial
Catalog=asset;Integrated Security=True"
Public odConn As SqlConnection
Public hostValue, usernameValue, passwordValue, dbvalue As String
'
''object refereces for classes
Public cAdd As clsAdd
Public cDelete As clsDelete
Public cview As clsSelect
Public clsModufy As clsEdit
Public Function Getconstring() As String
Try
Dim m_xmlr As XmlTextReader
'Dim dbcon As String
'verify that the file exists that you want to use
If File.Exists("C:psmsconsettings.xml") Then
'Create the XML Reader
m_xmlr = New XmlTextReader("C:psmsconsettings.xml")
'Disable whitespace so that you don't have to readover
whitespaces
m_xmlr.WhitespaceHandling = WhitespaceHandling.None
'read the xml declaration and advance to login tag
m_xmlr.Read()
'read the login tag
m_xmlr.Read()
'Load the Loop
While Not m_xmlr.EOF
'Go to the name tag
m_xmlr.Read()
'if not start element exit while loop
If Not m_xmlr.IsStartElement() Then
Exit While
End If
'Read elements host,username and password
m_xmlr.Read()
'Get the host Element Value
hostValue = m_xmlr.ReadElementString("host")
'Get the dbname Element Value
dbvalue = m_xmlr.ReadElementString("dbname")
'Get the userName Element Value
usernameValue = m_xmlr.ReadElementString("username")
'Get the password Element Value
passwordValue = m_xmlr.ReadElementString("password")
End While
'close the reader
m_xmlr.Close()

52
'strConn = "server=" & hostValue & ";database=" & dbvalue &
";MultipleActiveResultSets=" & True & ";uid=" & usernameValue & ";password="
& passwordValue & ""
strConn = "server=" & hostValue & ";database=" & dbvalue &
";uid=" & usernameValue & ";password=" & passwordValue & ""
Else
MsgBox("Connection file was not found,login will not be
possible.", MsgBoxStyle.Information, "Connection Error")
'Return strConn
'Exit Function
End If
Return strConn
Catch ex As Exception
MsgBox(ex.Message, MsgBoxStyle.Information, schlTitle)
End Try
End Function
Public Function GetLoginName() As String
'Returns the users Login name
Return System.Environment.UserName
End Function
'Public Function AuthenticateUser(ByVal strDomain As String, ByVal
strLoginName As String, ByVal strPassword As String) As Boolean
' 'Authenticates user name and password on the network
' 'Returns true if authenticated, false if not authenticated
' Dim blnAuthenticated As Boolean = False
' Try
' Dim dsDirectoryEntry As New DirectoryEntry("LDAP://" &
strDomain, strLoginName, strPassword)
' Dim dsSearch As DirectorySearcher = New
DirectorySearcher(dsDirectoryEntry)
' Dim dsResults As SearchResult
' dsResults = dsSearch.FindOne
' blnAuthenticated = True
' Catch ex As Exception
' 'Exception is thrown if user login or password is invalid
' 'MessageBox.Show(ex.Message)
' blnAuthenticated = False
' End Try
' Return blnAuthenticated
'End Function
End Module
Imports ATSoftsql
Public Class clsAdd

53
Public Function addregion(ByVal pConn As SqlConnection, ByVal region As
String, ByVal regnum As String) As String
addregion = ""
Try
sql = "INSERT INTO region (REGION_NAME,REGION_CODE)values(" &
region & ",'" & regnum & "')"
odCmd = New SqlCommand(sql, odConn)
odCmd.ExecuteNonQuery()
addregion = "" & region.Trim & " information saved successfully"
Return addregion = ex.Message
'MsgBox(ex.Message, MsgBoxStyle.Information, strTITLE)
End Try
End Function
Public Function addSubject(ByVal pConn As SqlConnection, ByVal subject As
String, ByVal gradeid As Integer) As String
addSubject = ""
Try
sql = "INSERT INTO subject (descript,gradeid)values('" & subject
& "'," & gradeid & ")"
addSubject = "" & subject.Trim & " saved, would like to add
another subject?"
Return addSubject = ex.Message
End Try
End Function
Public Function addTerm(ByVal pConn As SqlConnection, ByVal term As
String) As String
addTerm = ""
Try
sql = "INSERT INTO schoolterm(descript)VALUES('" & term & "')"
addTerm = term.ToUpper & " saved ,would like to add another
school term?"
Return addTerm = ex.Message
End Try
End Function
Public Function addTimegroup(ByVal pConn As SqlConnection, ByVal
timegroup As String) As String
addTimegroup = ""
Try

54
sql = "INSERT INTO timegroup(timegroup)VALUES('" & timegroup &
"')"
addTimegroup = timegroup.ToUpper & " saved ,would like to add
another time group?"
Return addTimegroup = ex.Message
End Try
End Function
Public Function addDept(ByVal pConn As SqlConnection, ByVal dept As
String) As String
addDept = ""
Try
sql = "INSERT INTO department(description)VALUES('" & dept & "')"
addDept = "" & dept & " saved ,would like to add another
deprtment?"
Return addDept = ex.Message
End Try
End Function
Public Function addgrade(ByVal pConn As SqlConnection, ByVal
gradedescript As String) As String
addgrade = ""
Try
sql = "INSERT INTO grade (gradedescript)values('" & gradedescript
& "')"
addgrade = "" & gradedescript.Trim & " saved successfully"
Return addgrade = ex.Message
End Try
End Function
Public Function addGroupedMonth(ByVal pConn As SqlConnection, ByVal
monthgroup As String) As String
addGroupedMonth = ""
Try

55
sql = "INSERT INTO monthgroup (monthgroup)values('" & monthgroup
& "')"
addGroupedMonth = "" & monthgroup.Trim & " saved, would you like
to add another group?"
Return addGroupedMonth = ex.Message
End Try
End Function
Public Function addCoursePeriod(ByVal pConn As SqlConnection, ByVal
subjectid As String, ByVal gradeid As Integer, ByVal subgradeid As Integer,
ByVal timegroupid As Integer) As String
addCoursePeriod = ""
Try
sql = "INSERT INTO
courseperiod(subjectid,gradeid,subgradeid)VALUES(" & subjectid & "," &
gradeid & "," & subgradeid & ")"
addCoursePeriod = "Information saved, would like to add another
course-period"
Return addCoursePeriod = ex.Message
End Try
End Function
Public Function addSubgrade(ByVal pConn As SqlConnection, ByVal
gradedescript As String, ByVal gradeid As Integer) As String
addSubgrade = ""
Try
sql = "INSERT INTO subgrade (description,gradeid)values('" &
gradedescript & "'," & gradeid & ")"
addSubgrade = "" & gradedescript.Trim & " saved successfully"
Return addSubgrade = ex.Message
End Try
End Function
'
Public Function addClassroom(ByVal pConn As SqlConnection, ByVal room As
String, ByVal blockid As String) As String
addClassroom = ""
Try

56
sql = "INSERT INTO classroom (classroom,blockId)VALUES('" & room
& "','" & blockid & "')"
addClassroom = "" & room.Trim & " information saved successfully"
Return addClassroom = ex.Message
End Try
End Function
Public Function addConstituency(ByVal pConn As SqlConnection, ByVal name
As String, ByVal consCode As String, ByVal code As Integer, ByVal CONSTID As
Integer) As String
addConstituency = ""
Try
sql = "INSERT INTO Constituency
(CONSTITUENCY_NAME,CONSTITUENCY_CODE,CONST_ID,REGION_CODE)values('" & name &
"','" & consCode & "','" & CONSTID & "','" & code & "')"
addConstituency = "" & name.Trim & " information saved
successfully"
Return addConstituency = ex.Message
End Try
End Function
Public Function addSector(ByVal pConn As SqlConnection, ByVal name As
String, ByVal regcode As String, ByVal constcode As String) As String
addSector = ""
Try
sql = "INSERT INTO sector (CirName,regcode,constcode)VALUES('" &
name & "','" & regcode & "', '" & constcode & "')"
addSector = "" & name.Trim & " information saved successfully"
Return addSector = ex.Message
End Try
End Function
Public Function addBlock(ByVal pConn As SqlConnection, ByVal block As
String) As String
addBlock = ""
Try

57
sql = "INSERT INTO block (blockname)VALUES('" & block & "')"
addBlock = "" & block.Trim & " information saved successfully"
Return addBlock = ex.Message
End Try
End Function
Public Function addTeacher(ByVal pConn As SqlConnection, ByVal name As
String, ByVal surname As String, ByVal postal As String, ByVal physical As
String, ByVal nationlity As String, ByVal dob As String, ByVal tel As String,
ByVal mobile As String, ByVal regCode As Integer, ByVal constCode As Integer,
ByVal gradeCode As Integer) As String
addTeacher = ""
Try
sql = "INSERT INTO teacher ([firstname],[surname] ,[dob]
,[nationId],[tel] ,[fax] ,[cell] ,[physicalAddress]
,[postalAddress],[emailaddress]
,[experience],[gradeId],[regionNo],[constId],[originRegionNo],[originConstId]
,[originCircuitNo], [birth certificate])"
sql += "VALUES ('" & name & "','" & surname & "' ,'" & dob & "'
,'" & nationlity & "','" & tel & "' ,'' ,'" & mobile & "' ,'" & physical & "'
,'" & postal & "','' ,'','" & gradeCode & "','" & regCode & "', '" &
constCode & "','','','', )"
addTeacher = "" & name.Trim & " " & surname & " saved
successfully"
Return addTeacher = ex.Message
End Try
End Function
Public Function getSchoolId(ByVal pConn As SqlConnection, ByVal
schoolName As String)
Try
sql = "SELECT * from previuosschool where schoolname='" &
schoolName & "'"
Dim comm As SqlCommand = New SqlCommand(sql, pConn)
'pConn.Open()
Dim dataReader As SqlDataReader = comm.ExecuteReader()
If (dataReader.Read()) Then
getSchoolId = dataReader("prevschoolId")
dataReader.Close()
Else
getSchoolId = -1
End If

58
'pConn.Close()
End Try
End Function
Public Function addSchool(ByVal pConn As SqlConnection, ByVal schoolName
As String)
Try
Dim schooid As Integer = getSchoolId(pConn, schoolName)
If schooid = -1 Then
sql = "insert into previuosschool(schoolname) values('" &
schoolName & "')"
Dim insertSchool As ExecuteNonQuery = New
ExecuteNonQuery(sql, strConn)
Return getSchoolId(pConn, schoolName)
Else
Return schooid
End If
End Try
End Function
Public Function addLeaner(ByVal pConn As SqlConnection, ByVal name As
String, ByVal surname As String, ByVal postal As String, ByVal birthCertID As
String, ByVal nationlity As String, ByVal cell As String, ByVal physical As
String, ByVal dob As String, ByVal tel As String, ByVal regCode As Integer,
ByVal constCode As Integer, ByVal schoolterm As Integer, ByVal gradeCode As
Integer, ByVal prevschoolName As String) As String
addLeaner = ""
Try
'pConn.Open()
Dim prevschoolId As String = addSchool(pConn, prevschoolName)
sql = "INSERT INTO learners ([firstname]
,[surname],[dob],[tel],[birthCertID],[nationalID],[cell],[physicalAddress],[p
ostalsAddress],[regionNo],[constId],[schoolTermID],[gradeId],[prevschoolId])"
,'" & tel & "','" & birthCertID & "' ,'" & nationlity & "','" & cell & "'
,'" & physical & "','" & postal & "' ,'" & regCode & "', '" & constCode &
"','" & schoolterm & "','" & gradeCode & "', " & prevschoolId & ")"
Dim add As ExecuteNonQuery = New ExecuteNonQuery(sql, strConn)
addLeaner = "" & name.Trim & " " & surname & " saved
successfully"
MsgBox(ex.Message, MsgBoxStyle.Information)
Return addLeaner = ex.Message
'MsgBox(ex.Message, MsgBoxStyle.Information)
Finally
'pConn.Close()

59
End Try
End Function
Public Function addGuadian(ByVal pConn As SqlConnection, ByVal learnerId
As String, ByVal name As String, ByVal surname As String, ByVal postal As
String, ByVal physical As String, ByVal tell As String, ByVal cell As String,
ByVal empID As Integer) As String
addGuadian = ""
Try
sql = "INSERT INTO guardian
([firstname],[surname],[postalAddress],[PhysicalAddress],[tel]
,[cell],[learnerID],[empID]) "
sql += "VALUES ('" & name & "','" & surname & "' ,'" & postal &
"' ,'" & physical & "','" & tell & "' ,'" & cell & "','" & learnerId & "', '"
& empID & "')"
addGuadian = "" & name.Trim & " " & surname & " saved
successfully"
Return addGuadian = ex.Message
End Try
End Function
Public Function addParent(ByVal pConn As SqlConnection, ByVal learnerId
addParent = ""
Try
sql = "INSERT INTO Parent
,[cell],[learnerID],[empID])"
& empID & "')"
addParent = "" & name.Trim & " " & surname & " saved
successfully"
Return addParent = ex.Message
End Try
End Function
Public Function addHeadmaster(ByVal pConn As SqlConnection, ByVal
teacherid As String, ByVal options As String, ByVal dates As String) As
String
addHeadmaster = ""

60
Try
sql = "INSERT INTO headmaster ([teacherid],[options] ,[dates])"
sql += "VALUES ((select teacherid from teacher where firstname='"
& teacherid & "'),'" & options & "' ,'" & dates & "')"
addHeadmaster = "Headmatser saved successfully"
Return addHeadmaster = ex.Message
End Try
End Function
Public Function addHods(ByVal pConn As SqlConnection, ByVal teacherid As
String, ByVal departId As String) As String
addHods = ""
Try
sql = "INSERT INTO headofdept ([departId],[teacherId])"
sql += "VALUES ('" & departId & "','" & teacherid & "')"
addHods = "HoD saved successfully"
' MsgBox(ex.Message, MsgBoxStyle.Information, strTITLE)
Return addHods = ex.Message
End Try
End Function
Public Function AddTimeTable(ByVal teachername As String, ByVal classroom
As String, ByVal subgrade As String, ByVal period As String, ByVal stime As
String, ByVal etime As String, ByVal subject As String)
Try
Dim teacherid As String = ComboValue(teachername, 0, ";")
Dim subgradeid As String = ComboValue(subgrade, 0, ";")
Dim clss As String = ComboValue(classroom, 0, ";")
sql = "insert into timetable(teacherid, room, subgradeid,
periodid, begintime, endtime, subjectcode)"
sql += "values('" + teacherid + "', " + clss + "," + subgradeid +
", (select periodid from period where period='" + period + "'), '" + stime +
"', '" + etime + "', (select subjectid from subject where descript='" +
subject + "'))"
ExecuteNonQueries(sql)
End Try
End Function
Public Function AddExam(ByVal leanername As String, ByVal teachername As
String, ByVal status As String, ByVal subgrade As String, ByVal schoolterm As
String, ByVal subjectname As String, ByVal examdate As String, ByVal marks As
String)
Try

61
Dim learnerid As String = ComboValue(leanername, 0, ";")
Dim schooltermid As String = ComboValue(schoolterm, 0, ";")
sql = "insert into examination(learnerID, teacherId, status,
subgradeId, schooltermId, subjectId, examdate, marks)"
sql += "values('" + learnerid + "', '" + teacherid + "', '" +
status _
& "', " + subgradeid + ", (select termsid from schoolterm where
descript='" + schoolterm + "'), (select subjectid from subject where
descript='" + subjectname + "'), '" + examdate + "', " + marks + ")"
End Try
End Function
Public Function AddUser(ByVal username As String, ByVal password As
String, ByVal uType As String)
sql = "Insert into [user](username, pass) values('" + username + "',
'" + password + "')"
End Function
Public Function AddClassTest(ByVal classroom As String, ByVal leanername
As String, ByVal teachername As String, ByVal status As String, ByVal
subgrade As String, ByVal schoolterm As String, ByVal subjectname As String,
ByVal testdate As String, ByVal marks As String)
Try
sql = "insert into classtest(learnerID, teacherId,
classId,status, subgradeId, schooltermId, subjecId, testdate, marks)"
sql += "values('" + learnerid + "', '" + teacherid + "', " + clss
+ ",'" + status _
descript='" + subjectname + "'), '" + testdate + "', " + marks + ")"
End Try
End Function
End Class

62
Imports ATSoftsql
Public Class clsAdd
Public Function addregion(ByVal pConn As SqlConnection, ByVal region As
String, ByVal regnum As String) As String
addregion = ""
Try
sql = "INSERT INTO region (REGION_NAME,REGION_CODE)values(" &
region & ",'" & regnum & "')"
addregion = "" & region.Trim & " information saved successfully"
Return addregion = ex.Message
End Try
End Function
Public Function addSubject(ByVal pConn As SqlConnection, ByVal subject As
String, ByVal gradeid As Integer) As String
addSubject = ""
Try
sql = "INSERT INTO subject (descript,gradeid)values('" & subject
& "'," & gradeid & ")"
addSubject = "" & subject.Trim & " saved, would like to add
another subject?"
Return addSubject = ex.Message
End Try
End Function
Public Function addTerm(ByVal pConn As SqlConnection, ByVal term As
String) As String
addTerm = ""
Try
sql = "INSERT INTO schoolterm(descript)VALUES('" & term & "')"
addTerm = term.ToUpper & " saved ,would like to add another
school term?"
Return addTerm = ex.Message
End Try
End Function

63
Public Function addTimegroup(ByVal pConn As SqlConnection, ByVal
timegroup As String) As String
addTimegroup = ""
Try
sql = "INSERT INTO timegroup(timegroup)VALUES('" & timegroup &
"')"
addTimegroup = timegroup.ToUpper & " saved ,would like to add
another time group?"
Return addTimegroup = ex.Message
End Try
End Function
Public Function addDept(ByVal pConn As SqlConnection, ByVal dept As
String) As String
addDept = ""
Try
sql = "INSERT INTO department(description)VALUES('" & dept & "')"
addDept = "" & dept & " saved ,would like to add another
deprtment?"
Return addDept = ex.Message
End Try
End Function
Public Function addgrade(ByVal pConn As SqlConnection, ByVal
gradedescript As String) As String
addgrade = ""
Try
sql = "INSERT INTO grade (gradedescript)values('" & gradedescript
& "')"
addgrade = "" & gradedescript.Trim & " saved successfully"
Return addgrade = ex.Message
End Try
End Function

64
Public Function addGroupedMonth(ByVal pConn As SqlConnection, ByVal
monthgroup As String) As String
addGroupedMonth = ""
Try
sql = "INSERT INTO monthgroup (monthgroup)values('" & monthgroup
& "')"
addGroupedMonth = "" & monthgroup.Trim & " saved, would you like
to add another group?"
Return addGroupedMonth = ex.Message
End Try
End Function
Public Function addCoursePeriod(ByVal pConn As SqlConnection, ByVal
subjectid As String, ByVal gradeid As Integer, ByVal subgradeid As Integer,
ByVal timegroupid As Integer) As String
addCoursePeriod = ""
Try
sql = "INSERT INTO
courseperiod(subjectid,gradeid,subgradeid)VALUES(" & subjectid & "," &
gradeid & "," & subgradeid & ")"
addCoursePeriod = "Information saved, would like to add another
course-period"
Return addCoursePeriod = ex.Message
End Try
End Function
Public Function addSubgrade(ByVal pConn As SqlConnection, ByVal
gradedescript As String, ByVal gradeid As Integer) As String
addSubgrade = ""
Try
sql = "INSERT INTO subgrade (description,gradeid)values('" &
gradedescript & "'," & gradeid & ")"
addSubgrade = "" & gradedescript.Trim & " saved successfully"
Return addSubgrade = ex.Message
End Try
End Function
'

65
Public Function addClassroom(ByVal pConn As SqlConnection, ByVal room As
String, ByVal blockid As String) As String
addClassroom = ""
Try
sql = "INSERT INTO classroom (classroom,blockId)VALUES('" & room
& "','" & blockid & "')"
addClassroom = "" & room.Trim & " information saved successfully"
Return addClassroom = ex.Message
End Try
End Function
Public Function addConstituency(ByVal pConn As SqlConnection, ByVal name
As String, ByVal consCode As String, ByVal code As Integer, ByVal CONSTID As
Integer) As String
addConstituency = ""
Try
sql = "INSERT INTO Constituency
(CONSTITUENCY_NAME,CONSTITUENCY_CODE,CONST_ID,REGION_CODE)values('" & name &
"','" & consCode & "','" & CONSTID & "','" & code & "')"
addConstituency = "" & name.Trim & " information saved
successfully"
Return addConstituency = ex.Message
End Try
End Function
Public Function addSector(ByVal pConn As SqlConnection, ByVal name As
String, ByVal regcode As String, ByVal constcode As String) As String
addSector = ""
Try
sql = "INSERT INTO sector (CirName,regcode,constcode)VALUES('" &
name & "','" & regcode & "', '" & constcode & "')"
addSector = "" & name.Trim & " information saved successfully"
Return addSector = ex.Message
End Try
End Function

66
Public Function addBlock(ByVal pConn As SqlConnection, ByVal block As
String) As String
addBlock = ""
Try
sql = "INSERT INTO block (blockname)VALUES('" & block & "')"
addBlock = "" & block.Trim & " information saved successfully"
Return addBlock = ex.Message
End Try
End Function
Public Function addTeacher(ByVal pConn As SqlConnection, ByVal name As
String, ByVal surname As String, ByVal postal As String, ByVal physical As
String, ByVal nationlity As String, ByVal dob As String, ByVal tel As String,
ByVal mobile As String, ByVal regCode As Integer, ByVal constCode As Integer,
ByVal gradeCode As Integer) As String
addTeacher = ""
Try
sql = "INSERT INTO teacher ([firstname],[surname] ,[dob]
,[nationId],[tel] ,[fax] ,[cell] ,[physicalAddress]
,[postalAddress],[emailaddress]
,[experience],[gradeId],[regionNo],[constId],[originRegionNo],[originConstId]
,[originCircuitNo], [birth certificate])"
,'" & nationlity & "','" & tel & "' ,'' ,'" & mobile & "' ,'" & physical & "'
,'" & postal & "','' ,'','" & gradeCode & "','" & regCode & "', '" &
constCode & "','','','', )"
addTeacher = "" & name.Trim & " " & surname & " saved
successfully"
Return addTeacher = ex.Message
End Try
End Function
Public Function getSchoolId(ByVal pConn As SqlConnection, ByVal
schoolName As String)
Try
sql = "SELECT * from previuosschool where schoolname='" &
schoolName & "'"
Dim comm As SqlCommand = New SqlCommand(sql, pConn)
'pConn.Open()
Dim dataReader As SqlDataReader = comm.ExecuteReader()
If (dataReader.Read()) Then
getSchoolId = dataReader("prevschoolId")

67
dataReader.Close()
Else
getSchoolId = -1
End If
'pConn.Close()
End Try
End Function
Public Function addSchool(ByVal pConn As SqlConnection, ByVal schoolName
As String)
Try
Dim schooid As Integer = getSchoolId(pConn, schoolName)
If schooid = -1 Then
sql = "insert into previuosschool(schoolname) values('" &
schoolName & "')"
Dim insertSchool As ExecuteNonQuery = New
ExecuteNonQuery(sql, strConn)
Return getSchoolId(pConn, schoolName)
Else
Return schooid
End If
End Try
End Function
Public Function addLeaner(ByVal pConn As SqlConnection, ByVal name As
String, ByVal surname As String, ByVal postal As String, ByVal birthCertID As
String, ByVal nationlity As String, ByVal cell As String, ByVal physical As
String, ByVal dob As String, ByVal tel As String, ByVal regCode As Integer,
ByVal constCode As Integer, ByVal schoolterm As Integer, ByVal gradeCode As
Integer, ByVal prevschoolName As String) As String
addLeaner = ""
Try
'pConn.Open()
Dim prevschoolId As String = addSchool(pConn, prevschoolName)
sql = "INSERT INTO learners ([firstname]
,[surname],[dob],[tel],[birthCertID],[nationalID],[cell],[physicalAddress],[p
ostalsAddress],[regionNo],[constId],[schoolTermID],[gradeId],[prevschoolId])"
,'" & tel & "','" & birthCertID & "' ,'" & nationlity & "','" & cell & "'
,'" & physical & "','" & postal & "' ,'" & regCode & "', '" & constCode &
"','" & schoolterm & "','" & gradeCode & "', " & prevschoolId & ")"
Dim add As ExecuteNonQuery = New ExecuteNonQuery(sql, strConn)
addLeaner = "" & name.Trim & " " & surname & " saved
successfully"

68
Return addLeaner = ex.Message
Finally
'pConn.Close()
End Try
End Function
Public Function addGuadian(ByVal pConn As SqlConnection, ByVal learnerId
addGuadian = ""
Try
sql = "INSERT INTO guardian
,[cell],[learnerID],[empID]) "
& empID & "')"
addGuadian = "" & name.Trim & " " & surname & " saved
successfully"
Return addGuadian = ex.Message
End Try
End Function
Public Function addParent(ByVal pConn As SqlConnection, ByVal learnerId
addParent = ""
Try
sql = "INSERT INTO Parent
,[cell],[learnerID],[empID])"
& empID & "')"
addParent = "" & name.Trim & " " & surname & " saved
successfully"
Return addParent = ex.Message
End Try
End Function

69
Public Function addHeadmaster(ByVal pConn As SqlConnection, ByVal
teacherid As String, ByVal options As String, ByVal dates As String) As
String
addHeadmaster = ""
Try
sql = "INSERT INTO headmaster ([teacherid],[options] ,[dates])"
sql += "VALUES ((select teacherid from teacher where firstname='"
& teacherid & "'),'" & options & "' ,'" & dates & "')"
addHeadmaster = "Headmatser saved successfully"
Return addHeadmaster = ex.Message
End Try
End Function
Public Function addHods(ByVal pConn As SqlConnection, ByVal teacherid As
String, ByVal departId As String) As String
addHods = ""
Try
sql = "INSERT INTO headofdept ([departId],[teacherId])"
sql += "VALUES ('" & departId & "','" & teacherid & "')"
addHods = "HoD saved successfully"
' MsgBox(ex.Message, MsgBoxStyle.Information, strTITLE)
Return addHods = ex.Message
End Try
End Function
Public Function AddTimeTable(ByVal teachername As String, ByVal classroom
As String, ByVal subgrade As String, ByVal period As String, ByVal stime As
String, ByVal etime As String, ByVal subject As String)
Try
sql = "insert into timetable(teacherid, room, subgradeid,
periodid, begintime, endtime, subjectcode)"
sql += "values('" + teacherid + "', " + clss + "," + subgradeid +
", (select periodid from period where period='" + period + "'), '" + stime +
"', '" + etime + "', (select subjectid from subject where descript='" +
subject + "'))"
End Try
End Function

70
Public Function AddExam(ByVal leanername As String, ByVal teachername As
String, ByVal status As String, ByVal subgrade As String, ByVal schoolterm As
String, ByVal subjectname As String, ByVal examdate As String, ByVal marks As
String)
Try
sql = "insert into examination(learnerID, teacherId, status,
subgradeId, schooltermId, subjectId, examdate, marks)"
sql += "values('" + learnerid + "', '" + teacherid + "', '" +
status _
descript='" + subjectname + "'), '" + examdate + "', " + marks + ")"
End Try
End Function
Public Function AddUser(ByVal username As String, ByVal password As
String, ByVal uType As String)
sql = "Insert into [user](username, pass) values('" + username + "',
'" + password + "')"
End Function
Public Function AddClassTest(ByVal classroom As String, ByVal leanername
As String, ByVal teachername As String, ByVal status As String, ByVal
subgrade As String, ByVal schoolterm As String, ByVal subjectname As String,
ByVal testdate As String, ByVal marks As String)
Try
sql = "insert into classtest(learnerID, teacherId,
classId,status, subgradeId, schooltermId, subjecId, testdate, marks)"
sql += "values('" + learnerid + "', '" + teacherid + "', " + clss
+ ",'" + status _
descript='" + subjectname + "'), '" + testdate + "', " + marks + ")"
End Try

71
End Function
End Class
Imports System.Data
Public Class learners
Inherits System.Windows.Forms.Form
#Region " Windows Form Designer generated code "
Public Sub New()
MyBase.New()
'This call is required by the Windows Form Designer.
InitializeComponent()
'Add any initialization after the InitializeComponent() call
End Sub
'Form overrides dispose to clean up the component list.
Protected Overloads Overrides Sub Dispose(ByVal disposing As Boolean)
If disposing Then
If Not (components Is Nothing) Then
components.Dispose()
End If
End If
MyBase.Dispose(disposing)
End Sub
Private Sub lnkviewguard_LinkClicked(ByVal sender As System.Object, ByVal
e As System.Windows.Forms.LinkLabelLinkClickedEventArgs) Handles
lnkviewguard.LinkClicked
Try
initLearner()
'hide all other forms
cur = New learnerhistory
cur.Hide()

72
cur.Hide()
cur = New constfrm
cur.Hide()
cur = New accesslevelfrm
cur.Hide()
cur = New buildingblocks
cur.Hide()
cur = New sectorfrm
cur.Hide()
cur = New classtestfrm
cur.Hide()
cur = New constfrm
cur.Hide()
cur = New departmentfrm
cur.Hide()
cur = New examinationfrm
cur.Hide()
cur = New gradefrm
cur.Hide()
cur = New headofdepartfrm
cur.Hide()
cur = New monthgroup
cur.Hide()
cur = New coursePeriodfrm
cur.Hide()
cur = New regionsfrm
cur.Hide()
cur = New resultstatusfrm
cur.Hide()
cur = New schoolinfo
cur.Hide()
cur = New schoolterm
cur.Hide()
cur.Hide()
cur = New season
cur.Hide()
cur = New subgradefrm
cur.Hide()
cur = New subjectfrm
cur.Hide()
cur = New takensubject
cur.Hide()
cur = New timegroup
cur.Hide()
cur = New timetable
cur.Hide()
cur = New userfrm

73
cur.Hide()
cur = New venuestatus
cur.Hide()
cur = New teachers
cur.Hide()
'cur = New learners
'cur.Hide()
cur = New headmasterfrm
cur.Hide()
cur = New blockrooms
cur.Hide()
cur.Hide()
cur.Hide()
cur = New guardians
cur.Hide()
cur = New parents
cur.Hide()
cur = New classcaptain
cur.Hide()
cur = New classteacher
cur.Hide()
'show form
cur = New guardians
'cur.MdiParent = Me
cur.Show()
End Try
End Sub
Private Sub lnkviewparent_LinkClicked(ByVal sender As System.Object,
ByVal e As System.Windows.Forms.LinkLabelLinkClickedEventArgs) Handles
lnkviewparent.LinkClicked
Try
initLearner()
'hide all other forms
cur.Hide()
cur.Hide()
cur = New constfrm
cur.Hide()
cur = New guardians
cur.Hide()
cur = New accesslevelfrm
cur.Hide()
cur = New buildingblocks
cur.Hide()

74
cur = New sectorfrm
cur.Hide()
cur = New classtestfrm
cur.Hide()
cur = New constfrm
cur.Hide()
cur = New departmentfrm
cur.Hide()
cur = New examinationfrm
cur.Hide()
cur = New gradefrm
cur.Hide()
cur = New guardians
cur.Hide()
cur.Hide()
cur = New monthgroup
cur.Hide()
cur = New coursePeriodfrm
cur.Hide()
cur = New regionsfrm
cur.Hide()
cur = New resultstatusfrm
cur.Hide()
cur = New schoolinfo
cur.Hide()
cur.Hide()
cur.Hide()
cur = New season
cur.Hide()
cur = New subgradefrm
cur.Hide()
cur = New subjectfrm
cur.Hide()
cur = New takensubject
cur.Hide()
cur = New timegroup
cur.Hide()
cur = New timetable
cur.Hide()
cur = New userfrm
cur.Hide()
cur = New venuestatus
cur.Hide()
cur = New teachers
cur.Hide()
'cur = New learners
'cur.Hide()

75
cur = New headmasterfrm
cur.Hide()
cur = New blockrooms
cur.Hide()
cur.Hide()
cur = New PreviousSchool
cur.Hide()
'hide form
cur = New parents
'cur.MdiParent = Me
cur.Show()
End Try
End Sub
Public Shared learnerId As String
Public Shared names As String
Private Sub btnsave_Click(ByVal sender As System.Object, ByVal e As
System.EventArgs) Handles btnsave.Click
Try
cview = New clsSelect
'Public cAdd As clsAdd
cAdd = New clsAdd
If validateMadatoryFields() Then
If MsgBox(cAdd.addLeaner(odConn, txtlearners.Text,
txtsurname.Text, txtpostaladress.Text, txtbirthcertificate.Text,
txtnationationalidentity.Text, "", txtphysicaladdress.Text,
txtdateofbirth.Text, txttelephone.Text, cmbregion.SelectedValue,
cmbconst.SelectedValue, cmbschoolterm.SelectedValue, cmbgrade.SelectedValue,
cmbpreviousschool.Text), MsgBoxStyle.Question + MsgBoxStyle.YesNo, schlTitle)
= MsgBoxResult.No Then
'refresh the datagrid
Call learner_bindData()
Exit Sub
Else
Call learner_bindData()
End If
End If
End Try
End Sub
Private Sub learnerfrm_Load(ByVal sender As System.Object, ByVal e As
System.EventArgs) Handles MyBase.Load
Me.WindowState = FormWindowState.Normal
odConn = New SqlConnection(strConn)

76
odConn.Open()
Me.bindRegions()
Me.bindGrade()
Me.bindSchoolTerms()
Me.learner_bindData()
End Sub
Private Function bindRegions()
Try
'init(classes)
'user load on datagrid
With cmbregion
.DataSource = cview.getRegion(odConn)
.DisplayMember = "Region name"
.ValueMember = "Region number"
End With
End Try
End Function
Private Function bindGrade()
Try
'init(classes)
With cmbgrade
.DataSource = cview.getGrade(odConn)
.DisplayMember = "Grade name"
.ValueMember = "Grade Listing"
.SelectedIndex = 0
End With
End Try
End Function
Private Function bindSchoolTerms()
Try
'init(classes)
With cmbschoolterm
.DataSource = cview.getTerms(odConn)
.DisplayMember = "Term"
.ValueMember = "Listing"
.SelectedIndex = 0
End With

77
End Try
End Function
Private Sub cmbregion_SelectedIndexChanged(ByVal sender As System.Object,
ByVal e As System.EventArgs) Handles cmbregion.SelectedValueChanged
Try
'init(classes)
With cmbconst
.DataSource = cview.getConst(odConn,
cmbregion.SelectedValue.ToString())
.DisplayMember = "Constituency name"
.ValueMember = "Const Id"
.SelectedIndex = 0
End With
'MsgBox(ex.Message, MsgBoxStyle.Information, schlTitle)
End Try
End Sub
Private Function bindConsitituency(ByVal constCode As String)
Try
'init(classes)
With cmbconst
.DataSource = cview.getConst(odConn,
cmbregion.SelectedValue.ToString())
.DisplayMember = "Constituency name"
.ValueMember = "Const Id"
End With
'MsgBox(ex.Message, MsgBoxStyle.Information, schlTitle)
End Try
End Function
Private Function learner_bindData()
Try
'init(classes)
DataGridlearners.DataSource = cview.getLearner(odConn)
dbTable = DataGridlearners.DataSource()
DataGridlearners.Columns(0).Visible = False
DataGridlearners.Columns(4).Visible = False
End Try

78
End Function
Private Function validateMadatoryFields() As Boolean
validateMadatoryFields = False
If Len(Trim(txtlearners.Text)) < 1 Then
MsgBox("Firstname name is missing," & vbCrLf & "please try
again.", MsgBoxStyle.Information, schlTitle)
txtlearners.Focus()
Exit Function
ElseIf Len(Trim(txtsurname.Text)) < 1 Then
MsgBox("Surname name is missing," & vbCrLf & "please try again.",
MsgBoxStyle.Information, schlTitle)
txtsurname.Focus()
Exit Function
ElseIf Len(Trim(txtpostaladress.Text)) < 1 Then
MsgBox("Postal address is missing," & vbCrLf & "please try
txtpostaladress.Focus()
Exit Function
ElseIf Len(Trim(txtdateofbirth.Text)) < 1 Then
MsgBox("Date of birth is missing," & vbCrLf & "please try
txtdateofbirth.Focus()
Exit Function
ElseIf Len(Trim(txtnationationalidentity.Text)) < 1 Then
MsgBox("Nationality is missing," & vbCrLf & "please try again.",
MsgBoxStyle.Information, schlTitle)
txtnationationalidentity.Focus()
Exit Function
End If
validateMadatoryFields = True
End Function
Private Sub btndelete_Click(ByVal sender As System.Object, ByVal e As
System.EventArgs) Handles btndelete.Click
Try
cDelete = New clsDelete
If Len(Trim(txtlearners.Text)) < 1 Then
MsgBox("Firstname is missing," & vbCrLf & "please try
Exit Sub
Else
If MsgBox(cDelete.del_Learner(odConn, strID, txtlearners.Text
& " " & txtsurname.Text), MsgBoxStyle.Question + MsgBoxStyle.YesNo,
schlTitle) = MsgBoxResult.No Then
Exit Sub
Else

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