When you talk to a group or to a larger audience, it is important to understand and practice effective presentation skills. Developing the right presentation skills will make you stand out and be taken notice of. It is important to understand the different elements that go into creating an effective presentation that will impress your audience.

1. Effective
Presentation Skills
(Part – 1)

2. What is a Presentation?
It is a means of communication adapted to
address:
 A group
 A meeting
 Or briefing a team

3. 6 Elements of a Presentation
An effective presentation must answer the
following:
 Why……….? Where………?
 When……….? How………...?
 What………? Who……….?

4. Why……….?
The reasons behind the presentation –
 Is it to motivate or teach?
 Is it formal or informal?
 The expected outcomes

5. What………?
This element looks at the message of the
presentation –
 What is the message all about?
 Does it contain factual evidence?
 Will it engage & entertain the audience?

6. Who……….?
It is extremely important to KNOW the
Audience in terms of –
 Their age
 Educational background
 Experience

7.  Their expectations
 Cultural/Social background
 Exposure

8. Where……….?
The venue of the presentation –
 The size of the room
 Seating arrangements
 Lighting
 Equipments
 Distractions

9. When……….?
The time of presentation –
 Morning
 Afternoon
 Evening/Weekends

10. How……….?
Tools to make a presentation:
 Written text
 Cue cards/Index cards

11.  Flip Charts
 White Board

12.  Video
 PowerPoint

13. Structure of a
Presentation

14. Every presentation must have…
An Introduction or beginning
Main Body or the middle
Conclusion or the ending

15. Introduction….
 An opportunity to make a good first impression
 It must be interesting and lively
 Start with a positive statement, e.g. – ‘I am really glad to
be here…’

16. An introduction must answer the following
questions –
 Who you are?
 What is your topic?
 Why is it important?

17. Main Body…
 The longest part of the presentation
 Communicates the main points of the presentation
 Points should be organized in a logical flow

18. Must Answer the following…
From the perspective of the audience……
What?
Why?
How?

19. What….?
 What is main point of the message?
 What will the audience gain?
 What can they do with the information?
 What will the benefit be?

20. Why….?
Addresses the next question in the audience –
 Why should they do that?
 Why should they think that?
 Clarifies and answers audiences’ questions in a logical
manner

21. How…?
 How is the audience going to achieve what has been
suggested?
 Offering suggestions are better than telling them exactly
what they should do
 Acceptable to all present

22. Conclusion of a Presentation….
 ‘The End’, ‘Thank You’ are NOT the way to conclude
presentations.
 These phrases put a STOP to the presentation
 They do not FINISH presentations
 Remember, conclusion is a vital part of the presentation
 Audience remembers it the best!

23. Presentations must be concluded in a positive
way –
 Recap or summarize
 Include about three important points from the message
 This will have lasting impact on the audience

24. Finer points….
 Ensure language is familiar to the audience
 The tone of the presentation should be friendly
 Use simple words and sentences for better understanding
 Check and double check for spelling mistakes and
grammatical errors.

25. Thank You…!