Presentation for Hosting trainings

1. 1
CENTRAL VISAYAS
BOHOL DIVISION

2. THE ART OF
HOSTING/EMCEEING
JOCELYN C. PAJE PhD
Principal - III

3. Garcia Hernandez District
Seminar Workshop on
Hosting School Events
and Proper Etiquette and
Precedence

4. OBJECTIVES
• Explain the what and how of
hosting/emceeing
• Draft a sample script of a formal and
informal events in school
• Simulate a sample hosting of graduation
program and other school programs
• Share insights on the importance of
following the correct protocol of hosting

5. I marites mo!
• Talk with your group
• Share your observations on the following
1.Common errors of an Emcee/host during
graduation program.
2.What are the preparations of a host before
the start of the program
3.Common DOs/DON’Ts of hosting/emceeing.

6. Tell us!!
Share to the big group the answers of
your seatmate

7. Analysis
1. What were the common answers
shared?
2. What was unique?
3. What are your realizations with the
sharing that you have?

8. TOPIC OUTLINE
• What is a Master of Ceremonies?
• What are the roles of an emcee?
• What are the preparations and things to
consider before, during and after the
program?
• Other reminders and Tips for Effective
Emceeing
• Practicum on Emceeing

9. What is a Master of Ceremonies?
A master of ceremonies or
MC/ emcee is the host of a
ceremony, staged event,
conference, convention or similar
performance.
• Introduces speakers, entertainers
or players

10. • sometimes also refers to
as the protocol officer
during an official state
function.

11. The title “ master of ceremonies”
applies to both men and women
• In common usage, a master of
ceremonies talks to an audience, tells
jokes and keeps an event on schedule.

12. What are the roles of an emcee?
• to warm up the crowd to prepare
them for the program ahead.
• sets the tone.
• She/He is there to make the main
stars of the show look good

13. • As the host you have to make sure
there are smooth transitions between
different segments of the program so
that it flows smoothly.
• You are the shock absorber of
conflicting orders from the super active
organizers.

14. • As an emcee you are responsible for
the success of the show
• Have the proper perspective of your
role
• Write and prepare what you are going
to say.

15. What are the preparations before the Program
proper
• "Befriend” the people manning the show.
• “Befriend” the venue itself.
• Wear something new and look good.
This will inspire you.
• Put make up on. This will make you feel
confident of your looks.

16. • Get a copy of the program ahead of time
• Be sure you know who the participants of
the show are.
• Be at the venue at least one hour before
show time
• Check all the necessary paraphernalia like
the colors/flags, awards, certificates.

17. • Check whether all the participants are
coming. If one is not coming, know who
the substitute will be.
• Do not call somebody on stage by
surprise. You have to ask his permission
and approval first before you include his
name on the program.

18. • Have stage manager who will assist you in
the control and flow of the numbers in the
program.
• Be ready with your light manager
• Be ready for exact number of chairs if
there are people to sit on stage.

19. • Prepare a folder. On one side of the
folder, staple a copy of the program. On
the other side, prepare a blank sheets of
paper for additional information you would
like to write as the show progresses.
• Ask for God’s assistance for a successful
performance.

20. What to do DURING the Program?
• As much as possible, we should start the
program on time except if there is a
necessity to wait for important people.
• Once, you are already in front of the
audience, stop fixing your hair, pulling
your underwear, looking at your dress.
.

21. What to do during the Program
Proper?
• The first sentence of your speaking line
should greet your audience. In the Philippine
setting, we greet individually the “important
people”, you don’t have to do this because
there is a danger you might miss somebody.
Greet the audience in general and nobody in
particular.
Note: if you will acknowledge the guests start from the
highest in position, it could be LGU first then followed by
DepEd

22. • Once you started the show, the show has
to go on, no turning back, no retreat, no
surrender. Put your best foot forward
• Never apologize for a thing you did not do
and you have not done. This is unethical.
• Always wear a smile. But do not put on a
“hypocrite’s smile.

23. • Remember there is no substitute for
slow and clear talking.
• Tell to express and not to impress.
• Never imitate an idol in talking.

24. • Do not be “over talkative” on stage. Say
the right words at the right time.
• Remember your job is merely to
introduce numbers and people and not
to make a speech.

25. • Build up your introduction. Bridge the gap
between numbers for continuity.
• For instance, don’t say, “And now let’s
proceed to…”
Always say something about the preceding
number. Like, “And now speaking of
inspiration, let’s listen to an equally inspiring
speaker___________.

26. • Don’t say The welcome remarks will
now be given by_______________the
Head of the English Department.
Say: “The welcome remarks will now be
given by the Head of the English
Department, _______________

27. • Use the “YOU” and “WE” APPROACH.
Say, we shall now hear…” You will have
the privilege to listen to…” Let us all stand
for…”

28. • KISS your language- Keep It Short and
Simple. Be brief to the point.
• KISSS. Keep It Sweet, Sincere and
Sparkling. Use only positive and
vigorous words. Let them come from
the heart.
NOTE: always check the correct pronunciation
of familiar and most commonly used words

29. • In calling list of names report to “mass
applause”.
• Don’t leave the rostrum abruptly. After
you have finished your introduction, it is a
graceful gesture to stay beside the
rostrum, join in the applause while waiting
for one introduced to take care his place
at the rostrum and to acknowledge your
introduction.

30. • Be ready for emergencies. If the
speaker’s notes fall on the floor, pick it
up snappily but casually. If the
microphone slides down and it looks
he could not fix it, come to his rescue.

31. • Most of all, don’t forget to MIND your
MANNER. These include:
a.Courtesy-use all important and eternally “in”
words of politeness like “please” and
“excuse me”
b. Finesse-control all unnecessary movements
while someone is speaking.
c. Sensitivity-check the pronunciation of names
and the certainty of ranks and labels.
d. Tone- Modulation is the best benchmark.

32. What to do at the END of the program?
• Close the event.
Your closing of the event should be as
exciting and sincere as your opening. Normally to
close the event, (the MC thanks all of the
attendants, speakers, and performers. It’s good
manners to also thank everyone who helped to put
the event together). Summarize what took place at
the event and what was learned, and then
depending on what kind of event it was,
encourage the audience members to take action.

33. Other Tips for Effective hosting
1. Before the start of the program, check that
all the paraphernalia are ready ( diploma
cert. tokens, crown, sashes etc)
2. Check and adjust the volume of the
microphone
3. Begin the program with a greeting and
mention the occasion .
Don’t say… To start with, let us have the
….
4. If there is NO welcome remarks in the
program, the emcee will perform the

34. 5. Don’t talk too much, Remember your job
is to introduce numbers and people
6. Announce the number empty handed. Do
not read your script
7. Show a lively and enthusiastic face. Make
your voice sound energetic

35. 8. Avoid using nonsense phrases, such as
-The next number of the program
- Allow me to introduce (do not asked permission, it is your role
to ..)
- Before I call on
- You have just read
- Okay, now
Instead say something about the next
number, ex. to inspire us with his wisdom, we
will have and inspirational message from…..

36. 9. Vary your connectives. Avoid repeating such
phrases as
- At this point And so… And now…
Next we will have.. - After that, we will

37. 10. Use a polite approach
Don’t say.. I now call on Say ..Let me
call
on/Let me call
Don’t say..I want you to rise Please
stand
May I request
11. Mention the name of the person last…
To give us the welcome

38. OTHER TIPS IN HOSTING
1 Prepare for an effective event opening
2.Bring on stage positive and energetic
vibes
3.The emcee sets the tone for the event
4. Control the timing of the proceedings
5.Always introduce the speaker’s bio
note : if no one is assigned to…

39. 6. Remember that you are not the star of the
show
7. Remember to introduce yourself
8. Always be addressing the audience
(project your voice)
9. Maintain eye contact with your audience

40. 10. Bring pace to your delivery
11.Share key event information
12.Breathe steadily and deeply
13.Avoid cold drinks or spicy food
before/during your time on stage

41. 14. Practice Practice Practice
15. Smile, even if you don’t mean it
16. Dress the part
(when introducing a song number, do
not mention yet his/her title won, it will
give pressure and wrong expectation)

42. 17. Be prepared if you (or anyone else)
make a mistake
18. Apologize should a major mistake happen
19. Arrive early to do a sound check and
ensure everything is in order
20. Transitions between segment
(Avoid Dead Air)

43. Other reminders
• Guest Speaker is the most important
person during the ceremony
• There is time to introduce the guest
speaker
• There should be program coordinator/floor
manager (Emcee should NOT move from
one area to another place once the
program has started)

44. Common words used in hosting
• Call on (specific -
speaking)
• Call in - (generic for
thing)

45. • No such word as lady of ceremonies
• Check pronunciation and stress of
words ex. ceremonies, category
• Difference bet honor and with honors
academic distinction
• Use American English spelling and
pronunciation

46. • Selected / Select - with special emphasis
• Oration & Orator
• Epitome
• rationale
• Director/instructor - for both male and female
directress – if not academic school
vocational
• South and southern
Tips- if word is familiar or unfamiliar always
check the dictionary

47. • Emcee should not say anything about the
speaker’s speech
• For guest speaker you may specify the
number of minutes for her/his talk
• Be careful using redundant words
ex. answered back
• In hosting, know your audience, the
language you use must fit to the
audience.

48. APPLICATION
• Make a script for a sample formal and
informal event in your school
GROUP 1 GRADUATION CEREMONIES
VARIETY SHOW
GROUP 2 TURNOVER CEREMONIES
CORONATION RITES
• Prepare for a simulation activity

49. What is your take away of the activity?
Wrap up & Sharing of
Insights

50. OPEN FORUM /QUESTIONS
FEED FORWARD
TICKET TO LEAVE

51. "To create something
exceptional , your mindset
must be relentlessly focus on
the smallest detail "