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Etiquettes for a formal meeting
Contents
• Before the meeting
• Between the meeting
• End of the meeting
Introduction
Explain your agenda
• Clearly explain your agenda to
the audience
Find the real purpose of meeting
• Find out what the meeting
is about
• Never attend a meeting
without a notepad or pen
• Keep all the things you
need at meeting with
yourself
Preparation of the topic
• Be prepared for your topic
before the meeting
• It helps you to participate
more actively in the
meeting
Punctuality
• Be on time .
• Don’t get late as it leaves the
bad impression on others.
Dress code for women
Dress code for men
Handshake
• Body should remain in the normal position with a smile
• Your hand pam should toch the other person pam
• Hand shake should be strong according to the other person
Smile and pay attention
• Smile and pay attention to what
the other person is saying.
• Your smile and attention
reflects your intreset
Quick Introduction
• YOU HAVE TO BE FAST
• YOU HAVE TO BE SAMOOTH
• AKE ONLY 10-20 SECONDS
• YOU JUST HAVE TO NAME YOUR SELF AND WHAT IS YOUR
DEPARTMENT
Introducing someone
• When ever you are in a professional meeting you have to introduce
the person what most authority or the person who is invited in the
meeting
Self Introduction
• Firstly your name
• Where you work/department
• Introduce your project
• Eye contact
• Confidence
Cellphone Etiquettes
• Your cell phone must be turn off
• In your pocket
• Have a good ring tune
• If you are expecting a very important call you can keep your mobile
on the table up side down
5 common mistakes of body
language in meeting
• 1. Crossing your arms
• In many settings, there's nothing wrong with crossing your arms —
you may be cold, or it may just be a comfortable resting position.
• In a meeting, though, you should always avoid sitting with your
arms crossed
Crossing arms
2. Slouching in your seat
• Good posture is important wherever you are, but especially so in
meetings where you're sitting for an extended period of time.
Slouching can translate to a lack of respect for the speaker and
communicates an apathetic attitude.
Slouching
3. loosing eye contact with the
speaker
• that failing to keep your eyes on the speaker during a meeting is
just as bad as checking your phone.
• "This is one of the biggest mistakes I see.
• "It sends a message to the person speaking: I'm not interested in
what you have to say."
Loosing eye contact with the speaker
4. Not speaking up early enough
• In any meeting, sitting silently for too long can be perceived as
disinterest in the discussion. Speaking up in a room full of people
can be difficult if you're shy, but it's important to contribute early on
Not speaking up early enough
Speaking etiquettes
• Be Concise
• To use your meeting time wisely and present your points most
directly, be as succinct as possible when you speak. Shorter
amounts of information are easier for other members of the
meetings to process than long,
Use your space wisely
• If you find that you’re in a position in the room where you can’t hear
or see a presenter, or that your position in the room cuts you out of
most of the meeting’s conversations, don’t be afraid to move to a
better spot
Be positive
• It’s easy to be negative or point out flaws in another person’s ideas
in a meeting, but doing so may ultimately thwart the meeting’s
success. Rather than address the downside of any issue raised, try
to locate the positive, valuable side in each comment a person
makes
Voice Quality Etiquettes
• The voice is an important tool for inspiring and engaging audiences.
To create an impact, to be clear, natural and expressive, the voice
needs to be used well. Here, we talk about ways in which
presenters can show more enthusiasm in their speeches.
Clarity
• Don’t forget to articulate every word, to ensure clarity on your
part and understanding on the part of the audience
Pacing and tone
• Pace
• If you often get negative feedback about the faster or slower
delivery of your speeches, practice delivering a speech sometimes
faster and sometimes slower, so you can arrive at a natural pace
• Tone
• There must be consistency between the presenter’s tone and the
content being transmitted
If you are presenting
Use graphs to illustrate
If you are attending
Be attentive
Wait for your turn
Avoid Nervous Habits
Question Etiquettes
1.Be cool and
calm
• While asking a question
do not get frustrated
• Try to be satisfied with
others
• do not hyper
Be kind to all people
• Introduce yourself to new people
in a respective way
• Make small talk
• Give a sincere compliment
• Be polite
• Do not curse
Conclude your point with a
valid refrence
• See a simple conclusion
• Try a practice activity
• Check out further activity on
writing conclusion
• Try a checklist
• Conclusion statement
Don’t get frustrated by
others
• Focus on what u want to say
• Be kind to all
• Multiple solution
• Positive outcome of a situation
• Stay positive
Say thankyou
• Always thank all the people who
are in a meeting and conclude
your meeting with a big smile and
say thankyou. and you can also
write a thankyou note to thank
your audience.
Formal meeting
Formal meeting

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Formal meeting

  • 1. Etiquettes for a formal meeting
  • 2. Contents • Before the meeting • Between the meeting • End of the meeting
  • 4. Explain your agenda • Clearly explain your agenda to the audience
  • 5. Find the real purpose of meeting • Find out what the meeting is about • Never attend a meeting without a notepad or pen • Keep all the things you need at meeting with yourself
  • 6. Preparation of the topic • Be prepared for your topic before the meeting • It helps you to participate more actively in the meeting
  • 7. Punctuality • Be on time . • Don’t get late as it leaves the bad impression on others.
  • 10.
  • 11. Handshake • Body should remain in the normal position with a smile • Your hand pam should toch the other person pam • Hand shake should be strong according to the other person
  • 12. Smile and pay attention • Smile and pay attention to what the other person is saying. • Your smile and attention reflects your intreset
  • 13.
  • 14.
  • 15. Quick Introduction • YOU HAVE TO BE FAST • YOU HAVE TO BE SAMOOTH • AKE ONLY 10-20 SECONDS • YOU JUST HAVE TO NAME YOUR SELF AND WHAT IS YOUR DEPARTMENT
  • 16.
  • 17. Introducing someone • When ever you are in a professional meeting you have to introduce the person what most authority or the person who is invited in the meeting
  • 18.
  • 19. Self Introduction • Firstly your name • Where you work/department • Introduce your project • Eye contact • Confidence
  • 20.
  • 21. Cellphone Etiquettes • Your cell phone must be turn off • In your pocket • Have a good ring tune • If you are expecting a very important call you can keep your mobile on the table up side down
  • 22. 5 common mistakes of body language in meeting • 1. Crossing your arms • In many settings, there's nothing wrong with crossing your arms — you may be cold, or it may just be a comfortable resting position. • In a meeting, though, you should always avoid sitting with your arms crossed
  • 24. 2. Slouching in your seat • Good posture is important wherever you are, but especially so in meetings where you're sitting for an extended period of time. Slouching can translate to a lack of respect for the speaker and communicates an apathetic attitude.
  • 26. 3. loosing eye contact with the speaker • that failing to keep your eyes on the speaker during a meeting is just as bad as checking your phone. • "This is one of the biggest mistakes I see. • "It sends a message to the person speaking: I'm not interested in what you have to say."
  • 27. Loosing eye contact with the speaker
  • 28. 4. Not speaking up early enough • In any meeting, sitting silently for too long can be perceived as disinterest in the discussion. Speaking up in a room full of people can be difficult if you're shy, but it's important to contribute early on
  • 29. Not speaking up early enough
  • 30. Speaking etiquettes • Be Concise • To use your meeting time wisely and present your points most directly, be as succinct as possible when you speak. Shorter amounts of information are easier for other members of the meetings to process than long,
  • 31. Use your space wisely • If you find that you’re in a position in the room where you can’t hear or see a presenter, or that your position in the room cuts you out of most of the meeting’s conversations, don’t be afraid to move to a better spot
  • 32. Be positive • It’s easy to be negative or point out flaws in another person’s ideas in a meeting, but doing so may ultimately thwart the meeting’s success. Rather than address the downside of any issue raised, try to locate the positive, valuable side in each comment a person makes
  • 33. Voice Quality Etiquettes • The voice is an important tool for inspiring and engaging audiences. To create an impact, to be clear, natural and expressive, the voice needs to be used well. Here, we talk about ways in which presenters can show more enthusiasm in their speeches.
  • 34.
  • 35.
  • 36. Clarity • Don’t forget to articulate every word, to ensure clarity on your part and understanding on the part of the audience
  • 37.
  • 38. Pacing and tone • Pace • If you often get negative feedback about the faster or slower delivery of your speeches, practice delivering a speech sometimes faster and sometimes slower, so you can arrive at a natural pace • Tone • There must be consistency between the presenter’s tone and the content being transmitted
  • 39.
  • 40. If you are presenting
  • 41.
  • 42.
  • 43. Use graphs to illustrate
  • 44. If you are attending
  • 45.
  • 46.
  • 49.
  • 50.
  • 51.
  • 52.
  • 53.
  • 54.
  • 55.
  • 56.
  • 58.
  • 59.
  • 60.
  • 61.
  • 62.
  • 63.
  • 64.
  • 65. Question Etiquettes 1.Be cool and calm • While asking a question do not get frustrated • Try to be satisfied with others • do not hyper
  • 66. Be kind to all people • Introduce yourself to new people in a respective way • Make small talk • Give a sincere compliment • Be polite • Do not curse
  • 67. Conclude your point with a valid refrence • See a simple conclusion • Try a practice activity • Check out further activity on writing conclusion • Try a checklist • Conclusion statement
  • 68. Don’t get frustrated by others • Focus on what u want to say • Be kind to all • Multiple solution • Positive outcome of a situation • Stay positive
  • 69. Say thankyou • Always thank all the people who are in a meeting and conclude your meeting with a big smile and say thankyou. and you can also write a thankyou note to thank your audience.