1. Mary Beechler
10030 W. Indian School Rd. #224
Phoenix AZ 85037
623-594-2128, 480-785-6757 cell
mbeechler@cox.net
An Administrative/Executive Assistant with experience as an integral part of an executive team. Strong and
extensive background developed by various experiences and industries. A highly organized individual, with the
ability to assist an executive in a diverse range of situations and challenges.
TECHNICAL TRAINING/ABILITIES
Computer Literate -- Microsoft Office Applications, IBM, UVX Systems, SAP Systems, DCI-A/P System
(Windows, Word, WordPerfect, AmiPro, Excel, Lotus 123, Approach, Lotus Notes)
Typing Skills (54wpm)
Calculator skills/Ten key by touch
Familiarity with all types of office equipment (Fax, copiers, postage machine, CRT)
Switchboard/Multi-line capable
EMPLOYMENT HISTORY/PROFESSIONAL EXPERIENCE
Univar USA, Inc., 50 S 45th
Ave Phoenix, AZ #602-272-3272
#425-889-4118 Employment Verification 12/2001 -
03/04/2016
Administrative Assistant
Assisted in the Administrative duties of a chemical distribution company, including but not limited to outside and
internal sales staff, management and warehouse personnel.
♦ Organized and maintained the reception area of the front office. Switchboard operation, visitor security and
express out-going mail/courier shipments.
♦ Renegotiated office equipment contracts & cellular phone contracts saving the office/company thousands of
dollars annually.
♦ Organized and maintained the Direct Shipment billing information request process freeing up the bulk buyer’s
time for purchasing & thereby speeding up the billing process with less than 5% carryover.
♦ Authorizes the invoice coding and approval for Accounts Payables via the Direct Commerce on-line system as
well as creating and approving Purchase Orders for products from vendors via the SAP Portal system.
♦ Paid corporate invoices using the company P-card. Reconciled the P-card monthly.
♦ Designed a retention log and maintained the retention of all computers, monitors, etc in the office.
♦ Designed in-house artwork for management’s Quality control posting/reports.
♦ Created a “Confined Space Entry” document used by several warehouse locations, including special graphics,
which saved the company over $300.00 in costs and 6 business days of time or completion.
Prudential Insurance Company, 2910 E. Camelback Rd, Phoenix, AZ
#1-800-367-5690 (verify employment) 5/1999 – 1/2001
Operations & Controls Specialist
Handled the operations and controls of the Phoenix district office utilizing the company wide review processes.
Serviced a variety of customers both in-house and incoming with customer service related issues and problems.
♦ Authorized a tracking form for outgoing express and postal mail which changed the mail procedures office
wide and cut costs by 50%.
♦ Developed the review and follow-up of the new Variable Life Insurance Suitability System, which streamlined
the process for management and increased the number of cases completed from 50% to 80%, within the 5 day
required review period.
♦ Organized and maintained the review and distribution of time sensitive material, enabling the company to ship
the retained material off-site 20% faster.
2. Windwalker Film & Entertainment Group, LLC, 10030 W Indian School Rd. Phoenix, AZ
#623-594-2128 1/1996 to 12/2006
Secretary/Treasurer/Co-Author
Assist in the acquisition of film financing along with completion of all secretarial and treasurer duties of a growing
film & video production company. Co-authored 2 screenplays.
♦ Utilized the required procedures and industry standard forms to organize and follow-up with the various
department heads for completion of a short-film project which decreased production time by 50%.
♦ Compiled the necessary data and created a full-length feature film movie budget for a client within a 48 hour
time period.
♦ Collaborated with writing partner to complete properly formatted screenplays with tight budgeted constraints.
The Guardian Life Ins. C. of A. – Group Pensions Office, 777 S Harbor Island Blvd. Tampa, FL
#813-227-9515 7/1998-3/1999
Group Pensions Administrator
Supported the Regional Management Team and Sales Team’s licensing and group pension proposals needs with
all secretarial and clerical functions.
♦ Identified licensing delays and designed a tracking/follow-up form that reduced the overall licensing
completion process by 75% and became the standard used throughout the company nationwide.
♦ Organized, requested and oversaw the completion of the Group Pension Enrollment kits by outside distributor
for broker’s enrollment meetings thus enabling the broker to receive the materials 50% quicker and at the
designated location.
xpedx/Zellerbach, 9105 Sabal Industrial Blvd. Tampa, FL
#813-622-6100 7/1997 – 7/1998
Administrative Assistant
Performed daily administrative functions for the Industrial Business Unit’s (IBU) Vice President, Director of
National Accounts, Business Development Manager and 2 District Managers.
♦ Coordinated the planning of divisional meetings for the regional IBU in such a way that the meetings were
effective and under budget by 20%.
♦ Assisted the Business Development Manager with the coordination of a 2 day seminar by tracking and
organizing the seminar attendees and materials which enabled the Business Development Manager to
complete the seminar set up 50% faster.
Prudential Insurance Co., 10117 Princess Palm Ave Tampa, FL
#800-367-5690(verify employment) 8/1986 – 12/1996
Senior Service Representative
Coordinated the functions of the Managing Director of the South Tampa District Agency.
♦ Organized the recruitment of insurance agents both for seminars and in-office events for the entire South
Tampa District Office. Set up and instructed recruits on the taking of the placement test.
♦ Instructed over 40 agents in the completion of required corporate document for their benefit package.
♦ Maintained the district office’s licensing process for over 40 newly hired agents in the district office.
♦ Presented with the Quarterly “Above & Beyond Award” for outstanding customer service.
EDUCATION
Purdue University at Indianapolis, Indianapolis., IN Attended 1979-1980
Home Economics Major – Interior Design
John Marshall High School, Indianapolis, IN Graduated 1979 with a 3.75 GPA
Home Economics Major
