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Application Letter Report.pptx
- 1. “Grab the best opportunity. This is it! Apply now and get hired.” Presented by: Marienel B. Ibe
- 2. 2 • Known as cover letter • An application document attached to a resume or curriculum vitae sent to the company you’re applying for • Follow a business letter format • Let the employer know: 1. what specific position you are applying for 2. what makes you a strong candidate (qualifications) 3. why they should select you for an interview 4. how will you follow up
- 3. 3 HEADING: Contact Information Your name, your address, zip code, email address and phone number THE DATE should be complete following M-D-Y format INSIDE ADDRESS: Hiring Manager & Company Information Include the hiring manager’s name, title, company name, company address, (company’s contact number, hiring manager’s email address if possible) SALUTATION: Address The Hiring Manager By Name A standard application letter salutation includes the hiring manager’s last name, begins with ‘Mr.’ or ‘Ms.’ or another relevant professional title
- 4. 4 BODY 1: Attention-grabbing Opening Paragraph State your purpose of writing, including the accurate/specific position and organization you’re applying for, where you found the job advertisement & why you’re interested in that position with that company BODY 2: Emphasize Your Qualifications Include a short personal information Elucidate educational background and academic attainment Discuss your relevant work experience, skills, expertise BODY 3: Finish With An Enthusiastic Closing Paragraph Restate or highlight your excitement about the job opportunity, provide your contact information (email address & contact number), thank the hiring manager COMPLIMENTARY CLOSE Write closing salutation like ‘Sincerely’, followed by your full name and signature
- 5. 5 Cover Letters Email Cover Letter Prospecting Letter Traditional Cover Letter Referral Cover Letter Networking Cover Letter
- 6. 6 • Known as the “application letter” written to accompany your resume when applying for a specific job • A letter in response to a job posting/opening BODY: i. Indicate where you saw the job ad & the position you are applying ii. Explain relevant qualifications that you can offer iii. Provide contact information
- 7. 7 • Known as “Letter of Interest”, or “Letter of Inquiry” • is letter to inquire about possible job openings you can possibly apply for • Explain why you would be an asset to the company BODY: i. what has prompted you to write a letter; what position you are applying for; why you are interested to work in their company ii. general overview of your background iii. provide a time frame on how & when you can contact them; indicate your contact information
- 8. 8 • Mentions the name of the person who has referred you to the job. BODY: i. Mention the referral in the first paragraph & your connection with them; ii. Elucidate relevant qualifications that you can offer iii. Provide contact information
- 9. 9 • Written document (letter/ email) which uses professional and personal networks • Method of correspondence which you ask for referrals, introductions and information about job opportunities Salutation: (Hi/hello, surname) Body: 1. Explain connection 2. Purpose of contacting them 3. Provide work history/relevant skills 4. Professional personality
- 10. 10 • Cover letter is written in the email body with your attached resume sent via email PARTS: 1. Subject line (job title/position & name of applicant) 2. Salutation (specific person) 3. Body 4. Complimentary close 5. Name & signature 6. Contact information 7. Attachment (Resume)
Editor's Notes
- Milton Berle says “If opportunity doesn’t knock, build a door”. We must take the first step, that is to search and apply for a job. In applying a job, we must send an application letter to prospective employer. So now, we are here to add some information about what application letter is and how to write it since we assume that we already have a background knowledge about it.
- Application letter: should be one page length It is essentially a sales letter where the applicant sell his services, his skills and qualifications. Presents a persuasive argument for why you deserve a job interview and why are you deserve that position. Thus, your ultimate goal is to obtain an interview and get hired by that company or organization.
- 2. Date Line- take note: the date should not be in numerical form like (1-04-2023), instead write January 04, 2023 3. Inside Address/Recipients Address- 4. Salutation- Address a specific person, greetings like “To Whom It May Concern” and “Dear Sir or Madam” will make your letter generic so avoid using them. As well as don’t use a salutation like Dear plus first name, ex: ‘Dear Marienel or Dear Melody Shin’ since it’s unprofessional instead you can use Dear Director or Dear Human Resource Department as your salutation. You can also look for the hiring manager’s name by exploring the company’s website (specifically their “About Us” or “Team” page) or contact their human resources department and ask
- 5. Start your first paragraph with an informative, direct introduction Solicited application letter ( source of information for the vacant position is advertised ex: an employee working in that company informed you about an open vacant position or you have heard it from a radio advertisement ex: If you received a referral to the job by a current employee, acquaintance, a friend then mention their name. Unsolicited application letter (position you’re applying is not advertised) like the prospecting letter 6. Elucidate how your education and work experience prepared you in that position, it should convince the prospective employer that you’re the right candidate for the job. It is the best place to market yourself 7. Your closing paragraph tell how the employer can reach/contact you 8. Put your signature since its a strong signal of authenticity.
- These types of Application letters follow the standard business letter format, and they all have the parts of a business letter. However, they vary in terms of their purposes and there is a slight difference in their content. Yet, it is important to remember that whatever type you use, you’re application letter must consist the following: what is your purpose in writing, explanation about your qualifications as a deserving candidate, what can you offer to the company and how can they contact you
- Take note that this type of cover letter is for a specific job title or position that must be indicated at the first paragraph of your letter’s body so that the hiring manager can see it right away. This letter’s content is the same as the previous one we have presented.
- This type of letter is unsolicited yet it is a great way to get your foot in the door of the company you are interested in. 1st- prompted (you have read an article about the company) 2nd- give your qualifications base on the nature of the position you are interested in (ex: you are inquiring for a vacant position related to teaching, then you can write relevant skills and job experience) 3rd- since it’s inquiry, there is a lesser chance to get a feedback from them, so you must be the one to reach out for them
- Ask their permission if they are willing to give you a referral. Mentioning that you’re referred by someone is your advantage to gain the employer’s interest and you’ll stand out from the other applicants, particularly if that individual providing the referral is known in that company you are applying for. Studies shows that an applicant with referrals are most likely to be hired and secured for available jobs than those without one.
- This letter is sent out to your friends, colleagues, acquaintance, professors or teachers who has a connection to the career field you are interested to work in hoping one of them can offer assistance to your job search.
- Take note: use a professional email address (your complete name and avoid using cute names for your email address) & follow the employer’s instructions on how to submit your cover letter and resume (ex: your application letter and resume must be sent in a PDF file since most employers prefer that) Use a professional resume file name {Applicant’s complete name, resume, company name} (ex: Melody Shin O. Villareal-Resume-Intel)