This hands-on workshop will provide a general model and suggestions for the Student Life budgeting and allocation process. Topics covered will include the structure of budget committees and its connection to the Student Senate; ideas for students on what items to include in the Student Life budget; guidelines for allocating funds to clubs and organizations; and suggestions on standardized procedures for budgeting.

1. Student Life Budgeting Process
LEADMN | 09/16/2017
Presented by:
Kayley Schoonmaker, Policy Coordinator
Matt Gutsch, Director of Government Relations

2. What We Will Cover
• Structure of budget committees & Student Senate’s
role
• Ideas or suggestions on what items to include in a
Student Life budget
• Guidelines for allocating funds to clubs and
organizations
• Suggestions on standardized procedures for
budgeting
• Budgeting Activity www.yourwebsite.comLEADMN |

3. Keep in mind!
All colleges may do budgeting
different. Chances are your campus is
not doing it wrong….just different.
www.yourwebsite.comLEADMN |

4. Senate
Structure
Should the U.S. promote the use of
renewable power in the form of tax breaks?
SLIDE / XX LEADMN | 60 MINUTES OF DELIBERATION
• Student Life Budget Committee –
separate from the senate
• 2/3 must be students
• DCTC
• Has five voting members, one is the senate
treasurer
• Chaired by Senate President and Director of
Student Life
Typically 2 ways the senate handles the budget:
• Student Senate can serve as your budget
committee.
• Other?

5. What A Tuition Bill Looks Like
*Based on 7 credits.
LEADMN |

6. Building the Student
Life Budget
FYE 1760 (DCTC) X
30 credits X
(student life fee $7.30) = $385,440
Account for uncollected revenue
www.yourwebsite.comLEADMN |
FYE= Full Year
Equivalent

7. What are things your
enate budgets for?

8. Budget Items
• Personnel
• Events and activities (fall fest, spring fling, etc.)
• Senate travel
• Conferences
• Leadership training
• Athletics
• Supplies and materials
• Wellness Center/recreational activities
• Graduation
• Stipends for senators
• Special projects or initiatives
• Clubs and organizations
www.yourwebsite.comLEADMN |

9. Slide / 01
Student Life Funds
CANNOT Be Used For:
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• Donations to college or university
foundations
• Donations to external charitable
organizations
• Alcohol
• Benefit of one student in the form
of scholarships or grants
• Program related expenses
• Polar Bear hunting expeditions

10. Club and Organization Funding
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• Required to submit the following:
• An annual summary
• A proposed plan for the next academic year
• Budget request
• Requests go to the Student Life Budget
Committee for Consideration(due March 1st
)
• Student Life Budget Committee motions funding
to the Student Senate for approval
Process and dates will be different at every institution.

11. What Happens to
Funds Not Spent
•Swept into Student Life Reserve
•Funds cannot leave Student Life
www.yourwebsite.comLEADMN |

12. Questions?
LEADMN |
Nicole Meulemans
Director of Student Life
Dakota County Technical College
Inver Hills Community College
nicole.meulemans@dctc.edu
651-423-8403
Matt Gutsch
Director of Government Relations
LeadMN
mgutsch@leadmn.org
651-203-9458
Kaley Schoonmaker
Policy Coordinator
LeadMN
kschoonmaker@leadmn.org
651-203-9465

13. Activity
LEADMN |
You have been appointed to serve on the
Student Life Budget committee!
• As a group, determine how you will allocate funding to
the following clubs based on their requests.
• You have a budget of $15,000, and a deadline of
February 1 for all club requests to be submitted.
• You have an additional $6,000 in your Student Life
reserve, but your advisor has cautioned against using
these funds unless there is a vital need.

14. CENTER
PICTURE SLIDE
Far far away, behind the word mountains, far from the
countries Vokalia and Consonantia, there live the blind texts.
LEADMN |