Send meeting agendas and materials in advance so the meeting time can be used for decisions and actions. Start and end meetings on time to respect attendees' schedules. Encourage discussion from all attendees, not just those who normally contribute, and facilitate rather than dominate discussions. Summarize discussion points and action items at the end to confirm agreements and next steps.

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My five minutes
bell
Laura Paulina Murguía Hernández

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Three effective tips to avoid problems
experienced in a business meeting
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Make The Meeting
Actionable:
 Send people the agenda
and anything else they
can read before the
meeting so you can use
the meeting to focus on
what actions and
decisions need to be
made to move things
forward

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 Start And End On Time
No one likes their schedule blown,
including you. When you start on time
and end on time consistently, people
know what they can expect, and it
shows that you respect their time as
well.

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Encourage Open Discussion For More Effective Meetings
 It’s very important that you get input from everybody; not only
the people who have a lot to contribute and are eager, but also
from those who are more shy and less likely to speak
up. Remember that leaders don’t dominate.
 As a leader, you should take the role as a facilitator and avoid
hogging the discussion.

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Summarize The Main Point
 Summarize at the end of each
discussion point and at the
end of the meeting. Set out
and summarize your time and
action schedules, and your
implementation plan and
assignments. Then have
everybody in the meeting
agree on what has been
decided.