1.Introduction of meeting 2.Planning and preparation for a meeting 3.Participants of meeting 4.Time Management in meeting

1. Submitted to:
Miss. Madhur Batra

2. INTRODUTION OF
GROUP
COMMUNICATION

3. GROUP

4. GROUP
TWO OR MORE INDIVIDUALS
INTERACTING AND
INTERDEPENDENT
COME TOGETHER TO ACHIVE
PARTICULAR OBJECTIVE

5. COMMUNICATION
• COMMUNICATION IS DERIVE FROM A
LATIN WORD . COMMUNICATE WHICH
MEANS TO SHARE AS EXCHANGE
INFORMATION.
• ‘‘COMMUNICATION IS ALWAYS REQUIRE AT
LEAST TWO PEOPLE. THE SENDER OF THE
MESSAGE AND ITS RECIVER’’

7. INTRODUCTION OF MEETING
• AN ACT OR PROCESS BY WHICH PEOPLE
COME TOGETHER FOR THE PURPOSE OF
ACHIEVING A COMMON GOAL IS KNOWN AS
A MEETING.

8. PLANNED
MEETINGS

9. Planning and preparation for
a meeting
• Of prime importance for the success of
any meeting is the attitude and
leadership of the chairperson. In a
meeting, the chairperson is the leader
and, as such, has to perform the same
function as the leader of any working
group.

10. For a meeting to be effective,
the chairperson has to :
• Plan, organize and control the discussion of
subjects on the agenda.
• Maintain the group by encouraging and
developing harmonious relationships.
• Motivate the individuals by encouraging all to
contribute, rewarding their efforts and
supporting them in difficulties.

11. How should the meeting be
planned ?
• This will very much depend on the type of
meeting to be held. There should be some
rationale behind every meeting, no matter hoe
low-level or informal, and this will largely
dictate the content and indicate how planning
should proceed.

12. OBJECTIVES OF PLANNED
MEETINGS
• Objectives relate to internal operations, and
effort and efficiency issues are process
objectives.
• Objectives relate to impact a meeting or event
has on attendees like learning, performance are
known to be outcome objectives.

13. At the end of meeting, the
participant will be able to:
• Understand the importance of MEETINGS
goals and prospective.
• List key elements that appear or discuss in
MEETINGS.
• Prepare well-written materials that require
minimal editing.

14. Participants

15. Decide who should attend
• The decision about who is to attend depends on
what you want to accomplish in the meeting.
(This may seem too obvious to state, but it's
surprising how many meetings occur without the
right people there).
• Don't depend on your own judgment about who
should come. Ask several other people for their
opinion as well.
• If possible, call each person to tell them about the
meeting, it's overall purpose and why their
attendance is important.

16. Decide who should attend (cont.)
• Schedule a meeting for a time when all or most
of the key people can be present.
• If a meeting must be held without some key
participants, invite them to participate by
speakerphone, videoconferencing, or such
remote methods.

20. TIMINGS

21. Time Management
• Keep timings realistic: usually things take
longer time than you think.
• Time seems to run out before tasks are
completed. Therefore, the biggest challenge is
keeping momentum to keep the process
moving.

22. Meeting Timings
• Five minutes break in every 45 minutes for a
quick leg-stretch will help keep people attentive.
• You might ask attendees to help you keep track
of the time.
• It is usually helpful, to put precise time for each
item.