1. URAAN ( Youth in Governance)
Field Monitoring Report
Sr. Date District UC/Village/Venue Inputs Observations Outputs Recommendations
1 25-08-2014 Multan 32/Timber
Market/Out
House of the
President of
Organization,
42/Shadman
Colony/UC Office,
42/Shadman
Colony/S&S
Associates
Kutchery Chowk
• Face to face
meeting with
the President
named Mr.
Shabbir Ahmed
Ansari (Nishan e
Azam Welfare
Organization),
General
Secretary Irfan
Khan
Niazi(Aghaz
Organization)
for the purpose
of conducting
BBCM,
Registration of
Candidates and
Voters for UC
Youth Assembly,
Theatrical
performance for
awareness on
Democratic and
Civic Rights,
Electoral
Process, Bio-
Matric System &
• Meeting held with
the concerned
person and brief
about the coming
purpose and
requested again to
participate and
provide proper
and full
authoritative
support from the
Organization by
fulfilling the
required task for
which his
Organization
selected
• Questioned ask by
the president of
the Organization
that he is not clear
about the vision
and mission of the
Youth Assembly at
UC level or Town
level or District
level, he is not
clear about the
• No agreement
could signed by
the Team from
the selected
Organization
• No actual and
practical support
he and his
organization
assured
• Frequently asked
question for
providing an
agreement or a
copy of MOU that
the Organization
can perform the
required tasks and
achieve the given
targets
• Repetition of visits
of same places
without any
agenda,
preparation and
plan
• Not clearly
 Should have proper
field visit plan
 Should do Homework
before the of field
meetings and visits
different places
 Should have proper
answers the questions
asked by community
and the selected
organizations
 Must have an copy of
agreement or MOU
signed by Concerned
Authority
 Must have clear
picture of the activity
purpose
 Should have proper
documented in files:
the purpose & the
mission, agenda,
participants presence
list
Reported by : Komal Zahra
Dated : 25-08-2014

2. Promotional
Activities in UC
32. And also
spread the
message about
UC Youth
Assembly
Elections
Process among
UC
• To share &
discuss the
criteria for
registration of
candidates &
Voters and
agendas of
meetings
community
based
• To share &
discuss about
the Fund
Support from
the Project
Authorities for
the activities
the
Organizations
actual
performed
among
community
purpose of the
conducting
activity involving
himself and his
organization as
well
• President of the
Organization also
demanded and
conditioned via he
and his
organization play
effective and
supportive role till
end if the The
Team who came
for the dealt is
provide us an
Authority Letter of
the Project Owner
or the concerned
person who is in
charge of this all
activities and
provide us some
kind banners or
pamphlets to start
our mobilization in
community at
different levels
and can get
attention towards
the mission and
notified in
documents the
mission or vision
of the project
• No clarification
about UC Youth
Assembly
Elections, Town
Youth Assembly
Election & District
Youth Assembly
that how and
when it processed
Reported by : Komal Zahra
Dated : 25-08-2014

3. • To show and
give the copy of
MOU signed by
Provincial Govt.
of Pakistan
• To sign an
agreement and
Assessment
Form
• To facilitate
them
completely and
provide support
to perform the
responsibilities
according to the
agreement and
discussion
target
• President of the
Organization is
not satisfied the
behavior and
approach of the
coming Team
which is actually
offering and
requesting them
of their full
support, he
thought Team is
not fully aware of
his role in
particular manner
and matter as how
did this Team will
give us the agenda
and rules and
regulation to
organize a huge
community crowd
and will lead us
and guide us that
how we deliver
their message to
the crowed who
listen and forget
easily
• The President of
the organization
suggested that
Reported by : Komal Zahra
Dated : 25-08-2014

4. Project Facilitator
should mobilize
and teach the
Field Teams
before sending
them into
community to
meet influential
people
• The President of
the Organization
also mentioned
the Team still is
not clear by their
own message the
purpose of their
meetings and they
simply did not give
me a clear picture
of their objectives
and activities and
targets as this is
the third time
Team is at my
place to talk and
discuss but they
did not know what
to talk how to talk
Reported by : Komal Zahra
Dated : 25-08-2014