constitution

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THE CONSTITUTION OF MANGARE
SCHOOL OLD STUDENTS ASSOCIATION
MOUNT DARWIN ZIMBABWE.
THE CHIPOKOTEKE CLUB.
Table of Contents
Part 1 Définitions…………………………………………………………………..2
Part 2 Proclamation…………………………………………………………………2
Part 3 Aims and Objectives………………………………………………………….3
Part 4 Membership…………………………………………………………………...3
Part 5 Structure of Association………………………………………………………3
Part 6 Association Officers…………………………………………………………..5
Part 7 Branches……………………………………………………………………….5
Part 8 Election of Officers…………………………………………………………….5
Part 9 Term of Office…………………………………………………………………6
Part 10 Filling of Vacant office……………………………………………………….6
Part 11 Annual Subscriptions…………………………………………………………8
Part 1. DEFINITIONS
In this Constitution, unless otherwise stated.

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 Mangare School means Mangare Primary and Secondary School.
 Old Students means all graduates and other persons that studied at Mangare for
whatever period.
 MOSA refers to Mangare Old Students Association
 Member(s) refers to all members of MOSA.
 School Authorities refers to school head, teacher, school development committee
and any of its member thereof, any person assigned to take care of the students or
to perform any duty at the school, any staff, any employee of the school, any parent
within the school premises performing any school duty or outside the school but on
the school duty or mission.
 The school means Mangare Primary and Secondary school
 Organization refers to the Association
 School grounds refers to any area within the school premises or outside the school
where students are under the guidance of a school teacher, whether on sporting
activities or general work, all sporting grounds inside or outside the school and any
other recreational places used by school students.
 School teacher means any person in charge of the students where ever they are on
the school mission(not limiting any parent or guardian assisting the school student
with anything as long as it benefits the students or the school.
 Kids means school going young boys and girls of whatever age.
 Chipokoteke club this refers to MOSA.
 Club means Association
 Outsider means any member who is not a MOSA member.
Part 2. PROCLAMATION
We, the Mangare School Old Students, residing in Zimbabwe and outside have come
together to unite in fellowship and to promote the interests and welfare of each other. We
are committed to finding ways and means of improving ourselves. We are also committed
to join other efforts aimed towards educational development of our school. We believe that
our commonality and heritage are a source of strength and a means to achieving our goals.
MOTO
Our motto is honesty, integrity, individual excellence, family, community and the
betterment of Mangare School.
NAME
The Association shall be called Chipokoteke club or Mangare School Old Students
Association- Mount Darwin Zimbabwe.
Part 3.AIMS AND OBJECTIVES:
1 To unite in fellowship, promote, foster and develop programs that
improves the welfare of students of Mangare School, Mount Darwin
Zimbabwe
2 To support ongoing efforts aimed at improving student experience at Mangare

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School
3 To raise funds “voluntarily” and receive donations, gifts, grants, and bequest
from members, the general public and outside world abroad for financing the
groups objectives or any fundraising activities as may be decide on by the
executive committees
4 To carry out the various aims and objectives formulated
through the following Committees and appointed by the
President:
Annual Convention
Committee
Election Committee
Branch / Club
Association
Part 4. MEMBERSHIP:
Membership of the Association shall be open to graduates of Mangare School, and to any
and all individuals who have attended the school as a student.
The executive committee shall have the right to terminate the membership of any member
whose conduct is deemed prejudicial to the good name of CHIPOKOTEKE CLUB.
ADDRESS:
The registered mailing address of the association shall be:
Mangare Primary School
P. O. Box 340,
Mount Darwin
Zimbabwe.
Emails Chipomosa@gmail.com.
Phones +263773067511 & +263775469386
Part 5 STRUCTURE OF THE ASSOCIATION
The structure shall comprise of:
The Executive Council which shall consist of
The President, whose functions shall be..,
Preside over all meetings of the Association as well as present the annual report of the
association
at the Annual General meeting.
Appoint election committee at least 4 months prior to the annual meeting.
Co-ordinate the activities of all other officers of the Association
Conduct the affairs of all meetings in accordance with this constitution
Overseer of all activities and functions of the Association.
The Vice President, whose functions shall be –
to initiate the establishment and organization of Old Students Chapters;

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to recruit Old Students and expand projects;
to coordinate activities of the various Old Students Chapters; and
in the absence of the President, to perform functions of the President.
The Secretary, whose functions shall be,
Call or summon, on the instruction of the Executive Committee, all meetings of the
Association
Keep records of all the meeting minutes
Communicate with members regularly
Organize a Technical Committee that will assist with running the club
Keeping all important papers of the association and monitors all movements of the
organisation.
The Treasurer ,whose functions shall be,
Receive and record all money or funds collected from the membership dues
and issue receipts
Shall deposit the Association’s money to its registered banking account.
Shall prepare the annual account statement of the association for presentation at the Annual
Convention.
Shall compile a list of all financial members.
Shall be responsible for all financial and monetary issues of the club.
The Advisory Council which shall consist of the following
The advisory committee shall be comprised of the Distinguished outsiders and few
members, not to exceed a maximum of five members.
The committee shall play an advisory role to the executive members whenever the need
arises.
The Committee Duties
Recommend to the Executive Committee each year’s convention agenda.
Make plans for convention site availability
Make plans for accommodations, meals and refreshments
Prepare and submit a budget for the convention
Balance the various expenses that were used for the convention
Send out mails to members for volunteers to the next convention committee
Compile the list and forward the names to the Secretary
The School heads, ex officio, whose functions shall be-
to observe key issues initiated by the Old Students and relate them to the relevance of
Mangare School
to convey to the Executive Committee proposals worth considering; and
to advise the Executive Committee on the policies and regulations of the school.

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Election committee
The committee shall have the task of compiling the names of candidates for each
office.
After compiling the list, the names of candidates for each office should be forwarded to
the Secretary for submission to the Executive Committee
Part 6 ASSOCIATION OFFICERS
The Officers of the National Association shall be:
President.
Secretary
Treasurer
Part 7 BRANCHES
Branches of the association can be established as long as they operate within the
association’s constitution. Any branch can have its own officers as long as their duties do
not contradict the National Officials’ duties Branch Officials can have the branch name as
a prefix to the office name (e.g. Bulawayo Branch President) Programs that are geared
toward attracting new members are encouraged.
Any branch, if necessary can establish regular dues.
Rules and regulations can be established as long as they enhance and not
contradict organization’s constitution, programs, and goals.
Non-affiliation with a branch is not a precondition for membership and
participation in the national organization and its activities. All Old Students of
Mangare School residing in the ZIMBABWE be free to attend the Annual General
Meeting, or the meeting of the branch nearest to them.
Part 8 ELECTION OF OFFICERS
The President shall appoint an election committee.
The election committee will call for nominations at least 90 days before the end of the
current term
Once the call is made, aspiring candidates have at most 30 days to submit their names,
goals, objectives and vision for the organization to the election Committee. Only
current member are eligible for office.
The election committee shall post the candidates credentials on the web, whatsapp or
media for members to read.
The National officers of the Association shall be elected at the Annual General meeting
of the Association. Only financial members shall be eligible to vote and be voted for.
Elections ballot can be made available via the web for financial members who are
unable to attend the annual general meeting
If internet is available, voting must be done by 15 days before the general
election. (Internet voting mechanism will be evaluated for all general voting
in.
Each financial member shall be entitled to only one vote
A decision shall be made by simple majority of all legal votes.

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Voting on matters at the convention shall be by show of hands.
Each voting person present have has only one vote, a decision shall be made by simple
majority of voters present, in addition to the tallied internet votes.
In the case of an equal number of votes for an office, the Electoral Officer shall
conduct a voting process for the office by asking members present by show of hands
to cast their vote to
show their hands. This process shall be repeated until a clear winner emerges
If there is no winner after three repeated voting processes, the electoral office is
empowered to cast a deciding vote in such a case.
The Electoral Officer shall swear the elected candidates so that they can assume their
post. The National Executive Committee shall arrange for transfer of power and
operation within thirty days as soon as the new Executives are sworn in. The
outgoing officers should hand over details to the incoming officers
Part 9 TERMS OF OFFICE
Every Officer shall be elected for a period agreed upon by the executive.
Any officer shall be eligible for re-election for another term. Any officer who had
served two consecutive terms in an office cannot run for the same office again.
Part 10 FILLING OF VACANCIES
If and when any of the elective offices is vacant, the President shall appoint a member to
the position. Such a member shall serve the remaining term, and such term served will not
be counted against that officer if he or she is interested in the same or another office /
portfolio.
An office may become vacant by resignation, or by removal of the incumbent officer upon
a resolution to that effect at an extra-ordinary meeting of the Association called for that
purpose. In such a case, the new officer shall serve for the remaining period of the former
officer and may stand for fresh election at the next annual general meeting.
MEETINGS:
There shall be an Annual General Meeting of the Association, which shall
be held in the month of August or at whatever time the association may decide at its
annual general meeting.
In any Annual General Meeting, all members shall be entitled to attend but only
financial members shall be entitled to vote or be voted.
The Executive Committee shall meet quarterly and as occasions demand, and at such
time and place as the Executive may deem fit or desirable.
The Secretary shall make use of the chat-forum on the web(whatsapp) to conduct
meetings both for the quarterly executive and the regular (occasional) -general
meetings
The National Secretary shall give a minimum of twenty-one (21) days notice of all
meetings in writing except for an emergency meeting, which may be summoned at the
discretion of the
National President.
NOTATION: If and when the Executive Committee shall refuse to summon an Annual
General Meeting, 50% of the financial members shall be eligible to summon such an
Annual General Meeting and the decisions duly reached thereafter shall bind the

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Association, subject to conformity with the provisions of the Constitution.
RECOGNITION:
Awards will be made annually and be presented at the annual general meeting. Nomination
process is to be developed by the executive council, recipients will receive framed
certificates.
FINANCE
The funds of the association shall be deposited in an accredited financial institution that
is a Member of the RBZ. The National President, the National Secretary, and the
National Treasurer Shall operate the account jointly. Expense report must be approved
in advance by any two of the Three officers.
The National Treasurer shall submit bi-annual report.
Part 11 ANNUAL SUBSCRIPTIONS
Each member shall be required to contribute annually any amount as may be
determined from time to time by members at the Annual General Meeting for annual
dues .
All dues shall be forwarded to the treasurer. Payment of dues shall entitle the payee the
rights of a
full membership for the year. Only full member can vote in general election
Donations may be received or solicited from public and/or private organizations through
activities initiated and conducted by members to benefit the Association. Solicitations by
branches are acceptable as long as the Executive branch is notified of their intentions.
All money belonging to the Association shall be kept in its name with such
bankers, as the Executive Committee shall designate.
The organization will operate on pay as go basis and no deficit spending can be
authorized on behalf of the association.
SPECIAL CLAUSE RULES:
No member/ Office holder of the Association shall be paid SALARY
The President in conjunction with either the Secretary or the treasurer can, on behalf of
The association, authorize a project for the benefit of the association, as long the payment
does not Exceed $500.00.
ADOPTION AND AMENDMENT OF THE CONSTITUTION:
This Constitution may be amended by a resolution passed at the Annual General
Meeting of the Association by at least two-thirds majority of members present. Such
amendment shall become operative immediately
Each successful amendment shall be recorded .A written notice of any motion to
amend this Constitution shall be given to the Secretary at least ninety (90) days before
the date of the Annual General Meeting at which such motion is to be moved and
notice thereof shall be given by the Secretary to all members at least forty five (60)
days before the date of the Annual General Meeting.

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Oath of Office (Elected officers of the Association shall swear this to :)
I, Grasium CHIDEMO having been duly elected to the post of THE PRESIDENT
this 01 day of November 2016 solemnly swear before my colleagues here gathered
today to uphold the Constitution and Bye laws of Mangare School Old Students
Association MOSA-ZIMBABWE in my capacity as the PRESIDENT of The
Association to the best of my ability; so help me God.