Nothing

2. I. Heading
II. Introduction
III.Discussion
IV.Conclusion/ Recommendation

3. Date :
To :
From:
Subject : (focus + topic)
Introduction (overview, background)
- Purpose (date, destination, objectives/rationale, what
motivated you, what did you plan to achieve, what were your
goals
- Personnel (with whom did you travel)
- Authorization ( who suggested that you leave your work for
job-related travel)

4. Discussion (body, findings, agenda)
- use subheadings to document your activities
- review of your observations, contacts, seminars attended,
difficulties encountered
Conclusion/ Recommendation
- Conclusion (what did you accomplish, what did you learn,
whom did you meet, what sales did you make, what of benefit
to yourself, colleagues and company
- Recommendation ( what do you suggest next, should changes
be made, would you suggest others to attend the same, what
action should the company take)

5. Date :
To :
From:
Subject : (focus + topic)
Introduction (overview, background)
Objectives ( purpose, what problems motivated the study,
what problems led to the proposed project, who initiated)
Personnel

6. Discussion ( body, findings)
Criteria ( criteria upon which your recommendation will be
based, logical foundation for comparison of personnel,
products, costs, opinions etc.)
Analysis ( compare your findings against the criteria, use a
visual such as a table to organize the criteria)
Conclusion
state the significance of your findings, draw a conclusion
Recommendation
recommend a course of action, what do you suggest next, is
there a sufficient market

7. Date :
To :
From:
Subject : (focus + topic)
Introduction (overview, background)
Objectives (why, what motivated you, what do you hope to
achieve, who initiated the activity)
Personnel ( work team)
Previous activity ( what work has already been accomplished,
background data, reference to previous reports)

8. Discussion (findings, body, agenda)
Work accomplished (itemize work accomplished through a
chronological list or a discussion organized by importance)
Add visual aids wherever necessary
Problems encountered (late shipments, delays, poor weather,
labour shortages)
 Conclusion/ Recommendation
 Conclusion (sum up what you have achieved, provide target
completion date)
 Recommendation ( changes in scheduling, personnel, budget,
materials)

9. Date :
To :
From:
Subject : (focus + topic)
Introduction (overview, background)
Purpose – document when, where, and why you were called to
perform maintenance. What motivated your visit to the scene
of the problem?
If a problem occurs within your work environment that requires investigation
and suggested solutions, you might be asked to prepare an incident report (also
called a trouble report or accident report)

10.  Discussion (body, findings, agenda, work accomplished)
Using sub- headings or itemization, quantify what you saw (the
problems motivating the activity) and what you did to solve
the problem)
Conclusion
Explain what caused the problem
Recommendations
Relate what could be done in the future to avoid similar
problems.