Seven Parts of an Effective Injury and Illness Prevention Plan

1. – KPA CONFIDENTIAL –
Seven Parts of an Effective Injury and Illness Prevention Plan
September 22, 2011

2. Questions
• If you have questions
during the presentation,
please submit them using
the “Questions” feature
• Questions will be
answered at the end of the
webinar or an emailed
response will be provided

3. The Business Case for an I2P2 Plan
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1. Saves Money
2. Streamlines Processes
1. Every system is perfectly designed to get the results
it gets.

4. … And Another Reason
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Saves Lives

5. I2P2 Goals
• Encourage communication and documentation
– not just injuries, but ideas to control hazards.
• Shift measurements from lagging to leading
indicators.
• Get at root causes.
• Use of documentation to improve the plan.
• Remove barriers to worker participation.
• Conform to what OSHA is most likely to
require if it becomes a standard
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6. Seven parts
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Plan
Do
Check
Act

7. How to Do It
Start at the top
• I2P2 is a policy, and needs to be documented
as one.
– Demonstrate commitment to protection and
continual improvement of employee health and
safety
– Demonstrate that employees are effectively
participating
– It helps to use existing workplace health and
safety requirements as a framework (300 logs).
– Make sure it is in compliance with applicable laws
and regulations.
– Date, sign and officially endorse policy.
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8. How to Do It
Establish responsibility and authority
• How will it be
implemented, managed, checked, and acted
upon?
• What resources are dedicated to the plan?
– Provide appropriate
financial, human, organizational resources to keep
plan active
– Define roles, assign responsibilities, establish
accountability, delegate authority to maintain and
continue to improve the plan.
– Integrate the plan with other business processes.
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9. How to Do It
Communicate with various shareholders
• Employees (employee representatives)
– Ask them about their workplace health and safety
concerns, along with suggestions for mitigation
– Ownership: They are responsible for adhering to
company health and safety rules and
requirements.
• Suppliers, contractors, customers
– Some parts of the plan affect all visitors.
– Especially contractors who come in contact with
hazards.
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10. How to Do It
Employee Participation
• All levels of the organization: integrated
involvement from all levels from CEO to each
worker
– Target workers who come in contact with hazards
most often for ownership roles (even contractors).
– Provide employees and employee representatives
with mechanisms, time, resources and timely
access to information to encourage participation
– Identify and remove barriers to participation
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11. How to Do It
“Creating an organization that eliminates fatalities and
life-altering injuries cannot be delegated. It requires
the integrated involvement of the entire
organization, from the CEO to each worker.”
~ Thomas Krause
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12. How to Do It
Plan for Action
Get a plan in place that provides
reporting, documentation, root causes, and
actionable information once hazards are
identified.
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13. How to Identify Hazards
• Employees should have a role in
– Incident investigations
– Procedure development
– Job safety analysis
– Injury and incident prevention planning
– Initial and ongoing reviews
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14. How to Identify Hazards
• Where to look for hazards
– Level that culture supports safety objectives and
activities
– Work practices and sustained behavior that
increase or reduce hazards
– Value placed on safety compared to other
objectives
– myKPAonline report, if available
– Observations in all areas of the facility
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15. Seven parts
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Plan
Do
Check
Act

16. Decide How to Handle Hazards
Don’t start the to do list quite yet…
• Take a good hard look at the identified hazards.
• Why did they become hazards? Are there patterns that
could point to a root cause? Are there controls in place
to address the root cause?
• Prioritize issues based on risk of injury or
illness, severity of issue, and applicable regulations.
– Hierarchy of controls
• Set smart goals and systematically accomplish
prioritized objectives.
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17. Do it! (yes)
Implement the plan, and document progress.
Also note lessons learned from success and setbacks from
implementation and operation. Use this information to
improve processes next time.
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18. Training and Education
Document Administrative controls including
• Training
• Job planning
• Rotating and scheduling
• Changes to work procedures
• Implementation of work area protection
• Emergency preparedness
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19. Seven parts
20
Plan
Do
Check
Act

20. How to measure
All or some of these key indicators should be documented and
communicated as part of your plan
• Workplace inspection and testing (audits)
• Exposure assessments
• Injury, illness, and incident tracking
• Employee input
• OSHA assessment
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21. Best Practices
How do you measure success?
Old school:
Injury rate performance (but you still have to track it)
• Small staff size and relative infrequency of preventable incidents
• Tends to lead to decision making and behavioral biases
• Latent indicator
Much better: Culture predicts outcomes.
• Track work practices and sustained behaviors that increase or
reduce hazards
• The level that culture supports safety objectives and activities
• Workers’ interest in safety activities and behaviors
• The value placed on workplace safety by senior leadership
compared to other objectives
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22. Seven parts
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Plan
Do
Check
Act

23. Which Part of the Plan to Improve?
• Identify any newly created hazards resulting
from corrective and preventive actions and
evaluate overall risk reduction
• Considerations of hazards associated with
behaviors
• Consideration of hierarchy of controls
• Review of scope and sequence of plan
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24. When to Make Improvements?
• New processes or operations
• Changes to existing
operations, services, products or supplies
• Scheduled planning reviews
• Changes in applicable regulations
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25. Questions and Answers
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QUESTIONS?

26. Resources
 OSHA’s New Injury and Illness Prevention Programs (I2P2) Webpage
 ANSI Occupational Health and Safety Management System
 International Labor Organization (ILO) Guidelines on Occupational
Safety and health Management Systems According to Internationally
Agreed Principles by ILO’s Tripartite Constituents
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27. Contact Information
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The recorded webinar and presentation slides will be emailed to
you today including your local representative’s contact information.
www.kpaonline.com
mjohnson@kpaonline.com
303-219-7802