– KPA CONFIDENTIAL –
How To Write An Employee
Handbook
We will begin at 10am Mountain Time
Presenter
Matthew Gilley
Partner, Ford & Harrison
864-699-1143
mgilley@fordharrison.com
Questions
• If you have questions
during the presentation,
please submit them using
the “Questions” feature
• Questions wi...
Things We Will Address
• Upside and downside to handbooks
• Beneficial Policies
• “Hot Topics”
• Policies that need to be ...
Upside & Downside to Handbooks
• Upside
–Simplicity
–Consistency
–Litigation
Defense
• Downside
–Litigation
creation
Particularly Beneficial Policies
• FLSA Safe Harbor Policy
• Disciplinary Suspensions for Exempt
Employees
• Disclaimers R...
“Hot Topics” for Employee Handbooks
• Office Romance &
Fraternization Policies
• Workplace Violence
Policies and Concealed...
“Trendy” Policies
• Social
networking/blogging
• Red Flags Rule
• Expanded EEO
Statutory Changes Requiring Policy
Changes
• Policy updates GINA
– Background
– The changes
– Policy updates
• ADAAA
– Bac...
Statutory Changes Requiring Policy
Changes
• FMLA
– Background
– The changes
– Policy updates
• Department of Defense Appr...
Handbook “Best Practices”
• At-will language
• Clear and conspicuous disclaimer
• Permissive (not promissory) language
• F...
Handbook Pitfalls to Avoid
• Promissory (not permissive) language
• Too rigorous/detailed
• Arbitrary enforcement
• Failur...
Avoiding Contract Claims
• Use of appropriate discretionary
language
• Appropriate use of disclaimers
• Awareness of the l...
Keeping Handbooks Current
• Periodically compare handbook to
reality
• Note – and react – when the
handbook interferes wit...
“Bricks & Mortar”
• Multiple options for publishing the
handbook:
–Booklet
–Loose-leaf binder
–Electronically
–No handbook...
Questions and Answers
16– KPA CONFIDENTIAL –
QUESTIONS?
Contact Information
17– KPA CONFIDENTIAL –
The recorded webinar and presentation slides will be emailed to
you today inclu...
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How To Write An Employee Handbook

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How To Write An Employee Handbook 11-10-10

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How To Write An Employee Handbook

  1. 1. – KPA CONFIDENTIAL – How To Write An Employee Handbook We will begin at 10am Mountain Time
  2. 2. Presenter Matthew Gilley Partner, Ford & Harrison 864-699-1143 mgilley@fordharrison.com
  3. 3. Questions • If you have questions during the presentation, please submit them using the “Questions” feature • Questions will be answered at the end of the webinar
  4. 4. Things We Will Address • Upside and downside to handbooks • Beneficial Policies • “Hot Topics” • Policies that need to be revised or added as a result of modifications in federal employment law statutes • “Trendy” policies • General handbook “best-practices” • Common handbook pitfalls to avoid • Keeping handbooks current • “Bricks and Mortar”- distribution
  5. 5. Upside & Downside to Handbooks • Upside –Simplicity –Consistency –Litigation Defense • Downside –Litigation creation
  6. 6. Particularly Beneficial Policies • FLSA Safe Harbor Policy • Disciplinary Suspensions for Exempt Employees • Disclaimers Related to Benefit Policies • FMLA Policies • Harassment Policies • Drug Abuse/Drug Free Workplace Policies
  7. 7. “Hot Topics” for Employee Handbooks • Office Romance & Fraternization Policies • Workplace Violence Policies and Concealed Weapons Policies • Use of Cell Phones, PDAs, etc.
  8. 8. “Trendy” Policies • Social networking/blogging • Red Flags Rule • Expanded EEO
  9. 9. Statutory Changes Requiring Policy Changes • Policy updates GINA – Background – The changes – Policy updates • ADAAA – Background – The changes – Policy updates
  10. 10. Statutory Changes Requiring Policy Changes • FMLA – Background – The changes – Policy updates • Department of Defense Appropriations Act of 2010 – Background – The changes – Policy updates
  11. 11. Handbook “Best Practices” • At-will language • Clear and conspicuous disclaimer • Permissive (not promissory) language • Flexibility • Non-discrimination and harassment • Policies that further the organization’s goals
  12. 12. Handbook Pitfalls to Avoid • Promissory (not permissive) language • Too rigorous/detailed • Arbitrary enforcement • Failure to update • Illegal overtime • Bans on salary discussions • Criminal background checks
  13. 13. Avoiding Contract Claims • Use of appropriate discretionary language • Appropriate use of disclaimers • Awareness of the legal standards in each state
  14. 14. Keeping Handbooks Current • Periodically compare handbook to reality • Note – and react – when the handbook interferes with operations • Review whether particular policies have led to complaints, charges or lawsuits • Are all of the policies necessary? (e.g., FMLA)
  15. 15. “Bricks & Mortar” • Multiple options for publishing the handbook: –Booklet –Loose-leaf binder –Electronically –No handbook at all
  16. 16. Questions and Answers 16– KPA CONFIDENTIAL – QUESTIONS?
  17. 17. Contact Information 17– KPA CONFIDENTIAL – The recorded webinar and presentation slides will be emailed to you today including your local representative’s contact information. Mathew Gilley Partner, Ford & Harrison 864-699-1143 mgilley@fordharrison.com www.kpaonline.com bross@kpaonline.com 866-356-1735

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