F. You have just participated in an important meeting with your superior. How will you ensure that every part of the instructions you received will properly reach all subordinates, suppliers and clients, located in different parts of the world?

1. Extending Information
“The how to guide”
CREATED BY: ROSA MARÍA INGRID PALME DE LA TORRE
F. You have just participated in an important meeting with your superior. How
will you ensure that every part of the instructions you received will properly reach
all subordinates, suppliers and clients, located in different parts of the world?

2. Step 1:
Information
RECEIVE, COLLABORATE AND CONSULT
ALL THE INFORMATION/INSTRUCTIONS
YOU NEED FROM YOUR SUPERIOR TO
UNDERSTAND HOW TO EXTEND IT TO
OTHERS.

3. Step 1: Information*
Superior
Why
How
When
Where
Who
What
Ask the next questions to understand all the information
needed:
• Why: Why do you need to extend the information?
• Who: To whom do you need to extend the information?
• When: When do you need to extend the information?
Does it need a follow up?
• Where: Where do you need to extend the information?
• How: How will you extend the information?
• What: What information will you extend?
*information or instructions

4. Step 2:
Organize
ORGANIZE ALL THE INFORMATION TO
BUILD A PLAN AND STRATEGY.

5. Step 2: Organize (2.1 Why)
Information
Management
Why
Objective Mission Vision Values
Define the Objective of
extending the
information. What do you
want to accomplish?
Define the Mission of
extending the
information. What do you
offer?
Define the Vision of
extending the
information. Where do
you want to go?
Define the Values of
extending the
information. How do you
want to accomplish it?

6. Step 2: Organize (2.2 Who & Where)
Information
Management
Internal
(Employees)
Local
Abroad
External
(Client/Supplier)
Local
Abroad
Divide the information for internal
and/or external use. If external ,
divide the information for Client or
Supplier use.
Understand where the information is
going to. If its aboard, consult with
the legal department and HR to
understand if there is any additional
requirements to add/ask. Also see
the language setting.

7. Step 2: Organize (2.3 What & When)
Information
Management
What When
What type of information is given out or
solicited internally/externally. Do you
need to provide/ask for information,
graphs, plan proposal, etc…?
When will you extend the information?
Do you need to build a project
planner? Do you need due dates?
Etc…

8. Step 2: Organize (2.4 How)
Information
Management
How
In what way are you
going to extend the
information?
Communication
Letter
Email
Phone
Video
Conference
Meeting
Presentation

9. Step 3:
Execute
REVISE ALL THE INFORMATION YOU
HAVE, IN THE MEANS YOU NEED TO
COMMUNICATE IT, WITH YOUR
SUPERIOR, LEGAL DEPARTMENT AND HR
DEPARTMENT. ONCE APPROVE,
EXECUTE IT AND EXPLAIN TO THE
RECEIVER!

10. Step 3: EXECUTE
BUILD
INFORMATION
REVISE SEND EXPLAIN

11. Step 4:
Follow up
HAVE CONSTANT COMMUNICATION
AND FOLLOW UP WITH EVERY PEOPLE
INVOLVED.

12. Step 4: Follow up
Check up
Supervisor
Send
Information
Check up
internal/external
Revise
information
Update
information
Build
communication

13. “
”
THANK YOU
CREATED BY: ROSA MARÍA INGRID PALME DE LA TORRE
Extending Information
“The how to guide”