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Monitoring, Evaluation and Learning
www.iita.org | www.cgiar.org | www.acai-project.org

• If you do not measure results, you can not tell success from failure
• If you can not see success, you can not
reward it
• If you can not reward success, you are probably rewarding failure
• If you can not see success, you can not learn from it
• If you can not recognize failure, you can not correct it
• If you can demonstrate results, you can win
donor support
Importance of Measuring results

What is the Focus?
Assumptions
Activities
Assumptions
Ultimate
Results/
Changes/
Impact
Inputs Outputs
Assumptions
Outcomes
How? What do we want? Why?
Resources Results
IMPLEMENTATION
PLANNING

Monitoring:
 Refers to the routine monitoring of project resources, activities and results, and analysis of the
information to guide project implementation
 Entails systematic and routine data collection on specified indicators to provide
information/feedback to management and the main stakeholders of an ongoing
development intervention
Evaluation:
 Periodic (mid-term, final) assessment and analysis of an on-going/completed project
 Systematic and objective assessment including design, implementation, and results
 Relevance and fulfillment of objectives, development efficiency, effectiveness, impact, and
sustainability, assesses specific causal contributions of activities to results
Learning:
 Process through which information generated from M&E is reflected upon and intentionally
used to continuously improve a project’s ability to achieve results
Monitoring and Evaluation

Why Monitoring, Evaluating, Learning?
• Supports decision-making (Base decisions of next steps
on feedback generated)
• Enhance partner relationships, (ME&L should be integral
part of all partnerships)
• Foster development effectiveness (indicate results by
using ME&L)
-MEL is not about positives only BUT also NEGATIVES to
ENABLE COMPLETE LEARNING
Use of monitoring data for
evaluation
Why MEL?

How are we implementing the project activities at each location?
Relevance: How is the ACAI project contributing to the needs of partners, and
farmers?
Effectiveness: How is the ACAI project accomplishing its goals in terms of
Quality,
Schedule, and
Use of resources?
Efficiency: How cost effectively is the ACAI project implementing its activities?
Monitoring Focus

Did we achieve project goals/objectives as planned?
 Impact: How did the project activities influence the situation(s) of the farmers?
 Sustainability: How are the strategies put in place to sustain the project deliverables
working?
Evaluation Focus

Focus of MEL in ACAI
Feedback
from MEL
Are the
recommend
ations
working? Are the DSTs
formats
appropriate
for end user
use?
Are farmers
able to use
the
recommend
ations?Are farmers
getting what
they
intended to
get?
Do the DSTs
respond to
different
gender
needs?
Are other
projects
results
being
achieved?
Project MEL
• monitoring targets
• results
• changes
• challenges

How do we approach it?
Critical
Reflection
& Decision
Making
We plan focusing
on “WHY”
(indicators &
Target Setting)
We implement and
collect data alongside
We review and evaluate
our actions based on data
collected
We learn and
integrate in our
planning AGAIN

These are the WHYs
Key outcomes
Target:
+2,500 tonnes
new cassava
fertilizer blends
+8 t/ha
additional cassava
root yield
+2 t/ha
additional cassava
root yield, and
+500 kg/ha
additional intercrop
yield
+4 t/ha
additional cassava
root yield (or
equivalent cost
saving)
+10 tonnes
additional supply
of cassava roots to
the processing
industry
+5 tonnes
additional supply
of cassava starch
to the processing
industry
Number of Extension Agents involved:
NA 445 124 496 150 44
Number of households reached:
NA 94,000 46,800 104,200 18,750 15,400
Number of households impacted:
NA 28,200 35,100 42,900 6,563 7,700
Integrate…..
• 53,000 cassava farmers benefiting from a total value
of 4.1 million generated through higher cassava yields
• 400,000 households are aware of integrated weed
control options
• Etc

Results with related indicators and targets
Results Indicators Use case Partner
2019
Target
By 2020, at least 120,000 cassava farmers
are benefiting from a total value created of at
least 28 M USD through higher cassava
yields, higher yields of crops associated with
cassava, higher starch content of cassava
roots, a more continuous supply of roots,
and/or the use of appropriate cassava
fertilizer, within the target areas of the primary
partners in Nigeria and Tanzania.
Number of cassava farmers
reached with FR and BPP DSTs
FR SG2000 11750
FR Notore 11750
BPP OYSCGA 13025
BPP CAVA II 13025
reached with IC DST
IC Psaltry/2Scale 5850
IC SG2000 5850
reached with SP
SP Psaltry/2Scale 2344
SP CAVA II 2344
reached with HS
HS Psaltry/2Scale 1925
HS CAVA II 1925

2019
Target
By 2018, cassava agronomy decision support
tools are used by primary partners with target
smallholder farmers
Number of targeted extension
agents working with primary
partners using at least 1 priority
application
FR SG2000 33
FR Notore 35
BPP OYSCGA 50
BPP CAVA II 216
IC Psaltry/2Scale 8
IC SG2000
SP Psaltry/2Scale
SP CAVA II
HS CAVA II

2019
Target
A cassava fertilizer site-specific
recommendation decision support tool for
extension agents developed and validated
Number of extension agents
using the DST
FR SG2000 33
FR Notore 35
BPP OYSCGA 50
BPP CAVA II 216
IC Psaltry/2Scale 8
IC SG2000
SP Psaltry/2Scale
SP CAVA II
HS CAVA II

Results Indicators Use case Partner Target
Capacity of extension agents and last-mile
delivery partners developed to use the
decision support tools and applications and
convey relevant information to farming
households
Number of extension agents
trained on the use of the DSTs
FR SG2000 33
FR Notore 35
BPP OYSCGA 50
BPP CAVA II 216
IC Psaltry/2Scale 8
IC SG2000
SP Psaltry/2Scale
SP CAVA II
HS CAVA II

2019
Target
Grassroots events organized around the
decision support tools and applications
Number of grass root events
organized around the DSTs
FR SG2000 2
FR Notore 2
BPP OYSCGA 2
BPP CAVA II 2
IC Psaltry/2Scale 2
IC SG2000 2
SP Psaltry/2Scale 2
SP CAVA II 2
HS Psaltry/2Scale 2
HS CAVA II 2

2019
Target
Farmer-friendly training videos and fact
sheets developed and tested for
efficiency
Number of training video
DVDs available and used
All use
cases
All partners 2500
Video footage available All use
cases
All partners

WorkStream 4 activities
Grassroot eventsValidation exercises
(2nd series)-including WMT??
Training events Training materials Farmer-friendly videos
Promotion events Awareness campaigns Cluster meetings
Tool demonstration

Managing for results
Implement,
(partnerships), and
strategies to do so
Measure
performance
Learn,
document
and report
We Plan
LEARNING
Why MEL

Feedback mechanisms
IVR
Cassava growers
Extension agents
Calculate
recommendations
Log requests
DST
1
2
3
3
3
4
Feedback at different levels

At which levels?
Request logs: who requested what information where and when?
Evaluate reach (nr of farmers), quality of the input, regional differences,…
Feedback at different levels…
Integrated feedback within digital tools: are these recommendations useful?
Evaluate usefulness, negative aspects, time to obtain advice, net promoter score
Feedback from Extension Agents: Is the DST user-friendly?
Evaluate EA’s preferences and capabilities to work with the DSTs
Feedback from farmers: were the recommendations applied / current practices adapted?
Evaluate changes in behaviour, early signs of adoption, relationships with farmer typology
Feedback from partners/EAs/farmers: is the dissemination approach effective
Evaluate effectiveness of the dissemination approaches used

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