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Monitoring And Evaluation Presentation


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A basic understanding of the Concept of M&E

Monitoring And Evaluation Presentation

  1. 1. Monitoring and Evaluation<br />Ministry of Information<br />By Rishi Maharaj<br />Senior Freedom of Information Officer (M&E)<br />
  2. 2. The Power of Measuring Results<br />If you do not measure results, you can not tell success from failure<br />If you can not see success, you can not reward it<br />If you can not reward success, you are probably rewarding failure<br />If you can not see success, you can not learn from it<br />If you can not recognize failure, you can not correct it<br />If you can demonstrate results, you can win public support<br />Adapted from Osborne & Gaebler, 1992<br />
  3. 3. Definition<br />Results-Based Monitoring(what we will call “monitoring”) is a continuous process of collecting and analyzing information to compare how well a project, program or policy is being implemented against expected results<br />
  4. 4. A New Emphasis on Both Implementation and Results-Based Monitoring <br />Traditional monitoring focuses on implementation monitoring<br />This involves tracking inputs ($$, resources, strategies), activities (what actually took place) and outputs (the products or services produced)<br />This approach focuses on monitoring how well a project, program or policy is being implemented<br />Often used to assess compliance with work plans and budget<br />
  5. 5. A New Emphasis on Both Implementation and Results-Based Monitoring <br />Results-based monitoring involves the regular collection of information on how effectively government (or any organization) is performing<br />Results-based monitoring demonstrates whether a project, program, or policy is achieving its stated goals<br />
  6. 6. Indicator<br />50%<br />40%<br />20 %<br />30%<br />Year<br />1<br />2<br />3<br />4<br />5<br /><ul><li> Clarifies program objectives</li></ul>Monitoring<br /><ul><li>Link inputs and activities to results to be achieved
  7. 7. Translates results to be achieved into performance indicators
  8. 8. Periodically collect data on the indicators and compare actual results with target</li></ul>Regular collection and reporting of information to track whether actual results are being achieved as planned<br /><ul><li>Reports progress and alerts management to problems in implementation</li></li></ul><li>Results-Based Monitoring<br />Goal(Impacts)<br /><ul><li>Long-term, widespread improvement in society
  9. 9. Intermediate effects of outputs on clients</li></ul>Outcomes<br /><ul><li>Products and services produced</li></ul>Outputs<br /><ul><li>Tasks personnel undertake to transform inputs to outputs</li></ul>Activities<br />Inputs<br /><ul><li>Financial, human, and material resources</li></ul>Results<br />Implementation<br />Binnendijk, 2000<br />
  10. 10. Results-Based Monitoring: Adult Literacy<br /><ul><li>Higher income levels; increase access to higher skill jobs</li></ul>Goal(Impacts)<br /><ul><li>Increased literacy skill; more employment opportunities</li></ul>Outcomes<br /><ul><li>Number of adults completing literacy courses</li></ul>Outputs<br />Activities<br /><ul><li>Literacy training courses</li></ul>Inputs<br /><ul><li>Facilities, trainers, materials</li></li></ul><li>Definition<br />Results-Based EvaluationAn assessment of a planned, ongoing, or completed intervention to determine its relevance, efficiency, effectiveness, impact and sustainability. The intent is to incorporate lessons learned into the decision-making process. <br />
  11. 11. Evaluation Addresses<br />
  12. 12. Withproject<br />Indicator<br />50%<br />15 %<br />40%<br />With outproject<br />30%<br />Year<br />1<br />2<br />3<br />4<br />5<br /><ul><li>Analyses why intended results were or were not achieved</li></ul>Evaluation<br /><ul><li> Explores unintended results
  13. 13. Assesses causal contributions of activities to results and validate hypothesis
  14. 14. Examines implementation processes</li></ul>Analytical efforts to answer specific questions about performance of a program activities. <br />Oriented to answering WHY? And HOW?<br /><ul><li>Provides lessons learned and recommendations for improvement</li></li></ul><li>Attribution Gap<br />Long-term Goal (Impact)<br />Outcomes<br />Outputs<br />Activities<br />Inputs<br />Traditional M&E<br />Results-based M&E<br />Results Building Blocs<br />PLANING FOR RESULTS<br />Effects or behavior changes resulting from program outputs<br />Products and services to be used to simulate the achievement of results<br />Utilization of resources to generate products and services<br />Resources committed to program activities<br />Long-term, widespread improvement in society<br />Results<br />Implementation<br />
  15. 15. Examples of Results Chain<br />Long-Term Goal (Impact)<br />Outcomes<br />Outputs<br /><ul><li>Teachers trained
  16. 16. Text Books provided</li></ul>Increase literacy rates<br />Increased student completion rates<br />Education<br />Increased use of health clinics<br /><ul><li>Doctors hired
  17. 17. Health workers trained</li></ul>Improved maternal mortality<br />Health<br />Increased population is food secure <br />Increased % of vulnerable population using saftey net programs <br /><ul><li>Increased coverage of crop-insurance programs</li></ul>Social Protection and labor<br />
  18. 18. Why an Emphasis on Outcomes?<br />Makes explicit the intended objectives of government action<br /> (“Know where you are going before you get moving”)<br />Outcomes are what produce benefits<br />They tell you when you have been successful or not<br />
  19. 19. Selecting Key Performance Indicators to Monitor Outcomes<br />Outcome indictors are not the same as outcomes<br />Each outcome needs to be translated into one or more indicators<br />An outcome indicator identifies a specific numerical measurement that indicates progress toward achieving an outcome<br />Urban Institute 1999<br />
  20. 20. An Outcome Indicator<br />Answers the question:<br />“How will we know achievement when we see it?”<br />
  21. 21. Why is Results-Based M&E Important? <br /><ul><li>Improving internal management
  22. 22. Focusing interventions/reallocating inputs to achieve results. Programs focused are better able to demonstrate results over time.
  23. 23. Better reporting: Programs have effective M&E system develop results-oriented reporting
  24. 24. Marketing successes
  25. 25. Capturing lessons-learned: Showing general program progress & sharing practices and innovations.
  26. 26. Secure political & public support: “If you can demonstrate results, you can win public support“
  27. 27. Ensuring accountability
  28. 28. Preoccupation with results is a global issue : demonstrate results against money spent
  29. 29. Results are more important than processes: provide evidence that the program is producing longer term benefits. </li></li></ul><li>IMPORTANT TO REMEMBER<br />We Budget to Outputs<br />But<br />We Manage to Outcomes<br />