Data management tools for monitoring, evaluation
and learning – options and ideas
Jane Poole
Livestock and Fish Monitoring, Evaluation and Learning
planning meeting, Nairobi, 27-28 November 2013

Tools for: Overall management of M&E
ongoing in bilateral projects and CRP
• Research Management System (RMS) – as a source of data?
Adaptation to capture CRP level monitoring?
Tools for: Performance Indicator Matrix
• Access Database - stop-gap solution for 2013 reporting.
Ideally would be web-based SQL database that can allow
centres to enter their PROGRAM monitoring data directly
• FormHub (open-source web tool for collecting ODK data
using Forms) – this is where we should move to (currently
doing this with the goat / cassava M&E project data)
• Link to ILRI DSpace (Mahider) – for submission of outputs /
deliverables relating to the indicators

RMS –
Structure:
1. CRP
2. Project
3. Individuals

RMS – Project Level

RMS – Reports

PIM – Temp Access solution (??)

FormHub – web tool for collecting (ODK) data

Tools for: Development (& Research) Indicator
Bank
• FormHub (open-source web tool for collecting ODK data using
Forms) – this is where we should move to (currently doing this
with the goat / cassava M&E project data).
• Data Portal (open-source system, CKAN) – initially designed for
storing and sharing project data including bilateral for CRP 3.7.
Can be developed further to provide cross-project / activity
learning on IDO Indicators and Medium-term Indicators.
Tools for: Data Collection
• ODK & CsPro – gradually building templates for standard
surveys (and specific indicators) making the design of future
ones easier. Currently in development is ODK collection of
Ethiopia small-ruminant VC HH survey. ODK also being used for
DGEA2 in Tanzania – not sure if common tables.

ILRI Data Portal – Concept

CKAN Data Portal – Examples of other sites

CKAN Data Portal – Examples of other sites

ILRI Data Portal – Mock-up

Process…
• Finalisation of the MEL Framework to confirm the
needs for Knowledge Management (page 25
current version)
• Using some of the tools suggested we need to look
at the system as a whole – identify any missing
tools and how all tools are integrated.

CGIAR Research Program on Livestock and Fish
livestockfish.cgiar.org
CGIAR is a global partnership that unites organizations engaged in research for a food secure future. The CGIAR
Research Program on Livestock and Fish aims to increase the productivity of small-scale livestock and fish systems
in sustainable ways, making meat, milk and fish more available and affordable across the developing world.