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TABLE OF CONTENTS
Part I (A) – Instructions to Tenderer
IT.1 General
IT.2 Validity of Tender
IT.3 Familiarization with Laws of Qatar
IT.4 Tender Document and Acknowledgement
IT.5 Ethics and Secrecy
IT.6 Site Visit and Mid-Tender Meeting
IT.7 Queries and Communication
IT.8 Fully Informed
IT.9 Tender Bulletins
IT.10 Governing Language
IT.11 Tender Rates and Prices
IT.12 Form of Tender
IT.13 Tender & Performance Bonds
IT.14 No Alteration of Tender Documents
IT.15 Submission of Tenders
IT.16 Commercial Registration & Ownership Declaration
IT.17 Alternative Offers
IT.18 Correction of Arithmetical or Other Errors
IT.19 Acceptance or Rejection of Tenders and Incurred Costs
IT.20 Notification of Acceptance of Tender and Award of Contract
IT.21 Signing the Contract
IT.22 Submission of Grievances
IT.23 Contract Award Details
IT.24 Return of Tender Documents
IT.25 Criteria for submission of Bids by Consortiums/Joint ventures
IT. 26 Special Terms & Conditions
Part 1 (B) - Form of Acknowledgement
Part 1 (C) - Form of Tender and Appendix
Part 1 (D) - Form of Tender Bond (Specimen)
Part 1 (E) - Form of Letter of Undertaking
Part 1 (F) - Form of Secrecy Declaration
Part 1 (G) - Temporary Security Pass Application Form
Part 1 (H) - Declaration of Privately Owned Company
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Part 1 (I) - Tender Check List
Part 1 (J) - Tender Submission Form
Part 1 (K) - Guidelines for Uploading CD/DVD Copies
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Tender No. GT13104900
IT.1 General
These Instructions to Tenderer (ITT) issued by Qatar Petroleum (QP) outline the
procedures to be followed for completing and submitting Tenders. Tenderer shall
comply with any public tender advertisement or invitation to tender and these
Instructions to Tenderer while preparing its Tender submission. Failure to provide
all of the required materials and information, or failure to fully comply with these
instructions may result in the rejection of the Tender submission by QP.
The following words and expressions shall have the meanings herein assigned to
them:
Definitions
Commercial
Part/Package/Information
Contract
Technical
Part/Package/Information
Tender Bond
Tender Document
Tenderer or Bidder or Vendor
Unless otherwise defined in these
ITT, words and expressions shall
have the message assigned to them
by the General Conditions of
Contract (GCOC) included with this
Tender.
That part of the Tender that pertains
to rates, prices and monetary values,
as well as the GCOC, and further
contains the contents and information
outlined in IT.15.11 and 15.13
The agreement between QP and
Tenderer as concluded by means of
a formal duly executed Letter of
Acceptance and Award of Contract
followed by a duly executed contract
document
That part of the Tender that pertains
to the work, services and/or supply
scope, deliverables and related
requirements, and further contains
the contents and information outlined
in IT.15.10
A written security in the form of an
acceptable unconditional and
irrevocable bank guarantee issued in
accordance with IT.13 and Part 1 (D).
A set of documents in either
electronic, or paper format, or both
issued to Tenderers describing the
required works/services/supplies and
the relevant Terms and Conditions
against which Tenders should be
submitted.
Any natural or juristic person who
submits a Tender to QP in response
to an invitation to Tender.
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Tender Number/No
Tender
Represents the QP Tender reference
number and may denote such
terminology or references as “Master
RFQ Number” and/or “RFQ
Number”..
An offer by Tenderer
(including all documents,
attachments, appendices,
drawings, specifications,
standards and the like)
subject to and in accordance
with the terms and
conditions of this ITT and
the Tender Document.
IT.2 Validity of Tender
Tenders shall be valid for a period not less than one hundred twenty (120)
calendar days from the closing date. QP intends to notify all Tenderers of the
result of their Tenders during this period. If Tenderer retracts or withdraws its
Tender during the period of its validity without receiving authorization from QP,
QP may, at its sole discretion, without the need for summons, notice or other
legal formalities:
(i) encash the Tender Bond, and
(ii) exercise any other rights stipulated in the Tender Documents.
Without invalidating, accepting, or rejecting any Tender, and upon QP
determining that the tendered price exceeds competitive limits, QP shall have the
right to request a Tenderer in writing to reconsider its tendered price..
IT.3 Familiarization with Laws of Qatar
Before submitting a Tender, the Tenderer shall thoroughly familiarize itself with
all the laws, including but not limited to Qatar Labor laws, applicable to the work
or services to be performed, and the Qatar Ministry of Economy and Commerce
requirements regarding commercial registration of companies and other
authorizations required to conduct business and work / services in Qatar prior to
commencing any work or service activity in Qatar. By tendering, the Tenderer
represents its conformance with aforementioned, as well that the necessary
allowances were made in the Tender Price for compliance with all laws, rules,
regulations and procedures applicable in the State of Qatar or those applicable in
any other country where any portion of the work or services will be performed.
IT.4 Tender Document and Acknowledgement
4.1 The Tender Document consists of:
a. Instructions to Tenderer
b. Form of Tender and Appendix
c. Form of Agreement
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d. General Conditions of Contract and Appendices
4.2 Except for the documents listed below, QP is issuing the Tender Documents in
electronic format (viz. Compact Disc Rom “CD”) only. Such electronic Tender
Document (e-TD) is an exact copy of the Tender Document in original paper
format retained by QP. QP makes no representations as to the data or
information quality in or of the e-TD.
QP Original Paper Format Documents:
− Nil
− Nil
4.3 Tenderer must complete the Schedule of Prices electronically without any
alterations, changes, insertions or additions of new or additional items and prices
and extract and print it on paper format of the duly completed Appendix B
(Schedule of Prices). Tenderer shall also extract a paper format copy of the Form
of Tender from the e-TD and complete the Form of Tender in paper format. The
duly completed and executed paper formats of the Form of Tender and Appendix
B (Part 1 (C) shall be returned along with duly completed electronic format in
Microsoft Excel (in same version issued by QP) when submitting the Tender
submission in accordance with IT-15 below. Where QP has issued a revised or
updated Appendix B during the course of bidding the Tenderer shall return the
latest issued Appendix B. The Schedule of Prices must be printed on A4 size
paper, without any page setup alterations. Tenderer shall sign and affix its
company stamp to each aforementioned page.
4.4 Subject to Clause IT.9 (‘Tender Bulletins’), Tenderer shall use the e-TD without
making any alterations or amendments thereto whatsoever except for entering
the rates and prices with maximum two decimal places, quantity (if required) with
maximum three decimal places, and the other applicable currencies, if Qatar
Riyals as currency to tender in is not specified. In the event of any discrepancies
between the e-TD and the original QP paper Tender Document, the contents of
the original paper Tender Document shall prevail. Subject to IT.17 and in the
event of an Alternative Tender, the latter must be submitted separately and not
be included in, or form part of Appendix B in accordance with Clause IT.4.3
above.
4.5 The Tenderer must ensure that the Tender Document received are complete and
Tenderer must return the Form of Acknowledgment (Part 1 (B)) within five (5)
working days of receipt thereof. The Form of Acknowledgment must be
completed, signed and delivered by hand or transmitted by fax to the address
indicated in this Form of Acknowledgement.
4.6 Upon written request by the Tenderer, made at least ten (10) working days prior
to the Tender closing date, the original paper format Tender Document shall be
made available for the Tenderer’s perusal at following QP office(s):
Room No. 31, Building No. 5, Ras Abu Aboud, Qatar Petroleum.
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4.7 Tenderer must notify QP in writing immediately upon discovery of any
discrepancy, omission or ambiguities are discovered in the Tender Document.
IT.5 Ethics and Secrecy
5.1 QP is committed to the ethical conduct of business practice and expects its
employees and contractors to conduct themselves at all times in accordance with
the highest standards of ethics and integrity. Should there be any violation of
these principles by the Tenderer, QP will immediately take the strongest possible
action available to it under any contract or applicable laws and regulations. This
action may include, without limitation, suspending and/or disqualifying the
Tenderer from participating in existing Tender and also prohibiting the Tenderer
from participating in future tenders with QP.
5.2 The Tenderer must abide by the terms of the Letter of Undertaking appended
hereto as Part 1 (E) which must be completed and signed by the Tenderer and
delivered by hand to the address indicated in the Letter of Undertaking within five
(5) working days of collection/receipt of the Tender Document.
5.3 The Tenderer shall also abide by the terms of the Secrecy Declaration appended
hereto as Part 1 (F) which must be completed and signed by the Tenderer and
returned by hand to the address indicated in the Secrecy Declaration within five
(5) working days of collection/receipt of the Tender Document. In addition, where
the Tenderer is a foreign company with a local Qatari sponsor or agent that will
not perform work or services as a subcontractor for the Tenderer, the Tenderer
must also together with the Form of Acknowledgement submit a Secrecy
Declaration signed by its local Qatari agent or sponsor.
IT.6 Site Visit and Mid-Tender Meeting
6.1 The Tenderer may be requested to attend a site visit and/or a mid-tender meeting
in order to become familiar with the physical and other conditions pertaining to
the work or services to be performed. Such visits shall be attended entirely at
Tender’s own risk, cost and expenses. It is strongly recommended that the
Tenderer attend any scheduled site visit and mid-tender meeting.
6.2 The Security Pass Application Form to enable the Tenderers to attend any site
visit is appended herewith as Part 1 (G). If required, Tenderers must complete
this Form and return it together with a copy of the Passport and 2 (two)
photographs of each attendee, when so notified of the site visit details. The
attendees nominated for the site visit by Tenderer shall be in possession of a
valid Qatar residence permit or business/work visa. Persons holding any other
category of visa shall not be allowed to visit QP site/installations.
Tenderer’s representatives attending a site visit at any of QP’s facilities (mainly at
offshore facilities or hazardous areas) must be in possession of a valid H2S/BA
certificate. Tenderers are advised to make their own arrangements for attending
the same. Tenderers may also arrange the H2S/BA certificate at their own cost
from any of the following accredited training institutes in Qatar, or any other third
party training institute approved by QP:
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a) Venture Gulf Safety Training School
b) National Academy for Professional Training
c) Total Safety
d) Enertech – Doha
e) Qatar International Safety Center (MADINA)
Tenderer shall provide its representatives who attend the site visit with the
necessary protective/safety clothing.
6.3 The Tenderer may designate no more than two (2) representatives to attend the
mid tender meeting and/or site visit on its behalf and at its own cost. Only one (1)
representative may be designated to attend a site visit at any of QP’s offshore
facilities. Attendance by representatives of Tenderer's Principal/Subcontractors
shall be permitted only in those cases where the Tenderer has informed QP in
writing, prior to the site visit/mid-term meeting date, the names of the companies
whom it intends to nominate as its Principal/ Subcontractors.
IT.7 Queries and Communication
7.1 All queries and communication pertaining to the Tender must be raised by the
Tenderer and not by local agents/sponsors. Any queries relating to the Tender
Documents or submitting a Tender must not be raised by telephone or personal
contact, but must be submitted in writing, preferably by fax, to the following
address:
Well Integrity (Offshore fields) Department
Qatar Petroleum
P. O. Box 47
Doha, Qatar
Fax: (00974) 40139652 cc: CNO/5 at Fax No. (00974) 40139416
E-Mail: fakhro@qp.com.qa
7.2 Correspondence should be directed to the attention of Manager, Well Integrity
(Offshore Flds), WI(O) Fax No. (00974) 40139652, Doha, Qatar (with copies to
CNO/5. Fax No. (00974) 40139416). Any response issued will be in the form of a
question and answer and will be distributed to all Tenderers without revealing the
identity of the originator in the Form of Tender Bulletins. In order to prevent
delays and ensure QP and Tenderers easily establish the origin of the queries,
the Tenderer is required to specify the references of such queries in clear terms.
Queries must be received at the above address at least ten (10) calendar days
prior to the Tender closing date. Any queries received after such date will be
ignored.
7.3 Queries or correspondence during the Tendering process, including the Tender
evaluation period, must only be directed to the QP Department at the contact
information as per IT.7.1 above and not to any QP employee by name. Any
violation of this instruction by the Tenderer may invalidate its Tender.
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IT.8 Fully Informed
It is expected of Tenderer to inspect the worksite and surrounding locations and
acquaint and satisfy itself as to the nature of the work or services, the
correctness and sufficiency of the rates and prices submitted and general local
conditions, especially ground, climatic, sea, other water and weather conditions
which could affect the work or services.
IT.9 Tender Bulletins
Any addendums, clarifications or meeting minutes will be issued as Tender
Bulletins and sent to all Tenderers during the Tendering period. The Tenderer
shall acknowledge receipt of all Tender Bulletins on the “Form of Tender” and
shall allow for any costs in connection therewith in the Tender Price.
IT.10 Governing Language
The Tender Document, including the Tender and all communication must to be in
the English language.
IT.11 Tender Rates and Prices
The Tenderer shall submit prices and/or rates for all items required by the
Schedule of Prices. All amounts must be quoted in Qatar Riyals unless
expressly required otherwise in the Schedule of Prices. The rates/prices must be
quoted to the second decimal.
IT.12 Form of Tender
The Tenderer shall complete the enclosed Form of Tender (Part 1 (C)) which
must be signed by a person duly authorized to sign on behalf of the Tenderer. A
valid power of attorney on the Tenderer’s company or entity letterhead and
signed by the duly authorized signatory of Tenderer must be attached to the
Form of Tender identifying the authorized signatory. QP may reject any Tender
that is not submitted on the Form of Tender.
IT.13 Tender and Performance Bonds
13.1 The Tenderer must submit a Tender Bond with its Tender. The Tender Bond
must clearly refer to this Tender No. and as indicated on the covering letter
issued at the time of Tender collection. The value of the Tender Bond shall be in
Qatar Riyals 360,000.00 (Qatari Riyal three hundred sixty thousand only)
13.2 The Tender Bond must be issued by a bank operating in Qatar. Cash or cheques
are not acceptable. A bank guarantee or bond issued in respect of another tender
is not acceptable. Bonds issued by insurance companies are not acceptable. The
wording of the Tender Bond must be exactly in accordance with the format
appended hereto as Part 1 (D).
13.3 The period of validity of the Tender Bond must be for not less than one hundred
fifty (150) calendar days after the Tender closing date. In the event QP request
an extension of the Tender validity period, and the Tenderer agrees to such
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extension, the Tenderer must revalidate its Tender Bond for the extended Tender
validity plus thirty (30) calendar days.
13.4 Tenders not accompanied by a valid Tender Bond that is not exactly in
accordance with the format appended under Part 1(D) may be rejected by QP
without the need to notify the Tenderer thereof.
13.5 In the event that it is required of the Tenderer to whom a Contract is awarded
(“Contractor”) to provide QP with a final bank guarantee in the form of a
performance bond (“Performance Bond”)as stipulated in the GCOC, the Tender
Bond shall remain valid until the Performance Bond is accepted by QP. If the
Contractor fails to provide the Performance Bond within the specified period, QP
may immediately encash the Tender Bond without the need for summons or
notice or other legal formalities. The Performance Bond must reveal the QP
Contract number. The Contract number (which usually would represent the
Tender No., except for the “T” in Tender No. to be replaced by “C” in the Contract
number).
IT.14 No Alterations to Tender Documents
14.1 No erasures, alterations, additions or deletions must be made in or to the Tender
Document. Any Tender that is incomplete or contains unauthorized alterations
may be rejected by QP.
14.2 Any corrections made in the Tender must be initialed by the person authorized to
sign the Tender.
IT.15 Submission of Tenders
15.1 The Tender (inclusive of all accompanying documents) shall be bound securely
together and enclosed in a wax sealed envelope and shall be delivered to:
The Secretary, General Tenders Committee
Qatar Petroleum
6th Floor, Head Quarters Building, West Bay
P. O. Box 3212
Doha - Qatar
not later than 12:00 hours on the due date.
15.2 The envelope shall be clearly marked on the outside with the name of the
Tenderer, the Tender Number and work or service description stated on the Form
of Tender and with the official Tender closing date and time.
15.3 Tenderer must complete and submit with its Tender the form attached hereto as
Part 1 (J) (“Tender Submission Form”). This form must be submitted with the
Tender as a separate document and not included in the sealed envelopes with
the Tender. The Tenderer must affix its initialed company stamp to the Tender
Submission Form. If Tenderer fails to comply with the requirements set forth in
this IT.15.3 the acknowledgement of receipt as set forth below will not be issued
by QP.
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15.4 The completed Tender Submission Form will be signed by the QP recipient and
returned to the person who delivered the Tender. This will serve only as
acknowledgement of receipt of a package with the same title and number as
printed on the Tender Submission Form. In the event that the Tender is
submitted by registered mail, the acknowledgement of receipt as set forth above
will not be issued by QP unless it is collected by the Tenderer from the office of
the Secretary of the QP General Tenders Committee.
15.5 The Tender must be received before the above time and date, at the above
address either by registered mail or by messenger. The method of delivery is the
sole responsibility of the Tenderer.
15.6 Any Tender submitted after the time limit specified on the closing date may be
rejected.
15.7 Subject to IT.15.10 the Tenderer must submit one (1) fully and duly executed
original paper format plus two (2) identical, secure and non-alterable, non-
encrypted, human eye readable electronic copies of the aforementioned on
compact disc (CD or DVD) of its Tender. Subject to IT.15.11 the Tenderer must
submit one (1) fully and duly executed original paper format plus one (1) copy
paper format of aforementioned, plus one (1) identical, secure and non-alterable,
non-encrypted, human eye readable electronic copy of the aforementioned on
compact disc (CD or DVD) of its Tender. The original duly executed paper
formats shall be clearly marked “ORIGINAL”.
15.8 The Tenderer must affix its initialed company stamp to every page of the
ORIGINAL which must include all parts of the Tender Document. Every page of
the Tender must be consecutively numbered and must align with the Tender
Check-List (Item 6, Part 1 (I)).
15.9 The Tenderer must separate the Technical and Commercial Parts of its Tender
and submit in two separate sealed packages with each package clearly
identifiable and respectively marked “TECHNICAL” or “COMMERCIAL” .
15.10 It is QP’s intention to open and evaluate the technical part first. The Technical
Package must not contain any commercial information, but only the following:
a) original Tender Bond;
b) completed Appendices to the GCOC (except Appendix B);
c) technical details of any Alternative Tender;
d) declaration of Privately Owned Company (if applicable);
e) tender Check-List duly filled up as per Part- 1( I );
f) un-priced Commercial information (exact copy of the commercial part of
Tender with prices duly blanked out);
g) un-priced and signed Form of Tender acknowledging receipt of all Tender
Bulletins;
h) notary certified copy in English of Commercial Registration Certificate in
accordance with IT.16;
i) information in respect of consortium/joint venture tender stipulated in
IT.25;
j) vendor Registration form, duly filled and signed in original. If the Tenderer
is participating in a QP tender for the first time and has not yet registered
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with QP, or if already registered, where the Tenderer’s contact
information has changed;
k) a copy of the signed Letter of Undertaking and Secrecy Declaration as
submitted to QP by Tenderer within five (5) working days of
collection/receipt of the Tender Documents pursuant to IT.5 herein above;
l) color copy of Tender Bond, which must also be included in any CD/DVD.
15.11 Subject to IT.15.8 and 15.9 above, the Commercial Package must contain the
following:
a) completed and signed Form of Tender;
b) completed Schedule of Prices (Appendix B) in two (2) original formats plus
one secure and non-alterable, non-encrypted, human eye readable
electronic copy of the aforementioned on CD/DVD. The CD/DVD
containing the Schedule of Prices shall be placed in a separate envelope
and included in the sealed envelope of the Commercial Package;
c) commercial details of any Alternative Tender pursuant to IT.17.
15.12 The Tenderer must tender in full compliance of all terms and conditions of the
ITT, Tender Document, the GCOC and all Appendices attached to the GCOC, as
well as submit all details, forms and information as required by the GCOC and
Appendices. The accurate completion of the schedules attached under the
“Contractor Resources” and “Contract Execution Plan” appendices is mandatory,
and shall form the basis for evaluation of the Tenderer’s technical competence
and ability to carry out the works and services, and may become a part of the
Contract. Failure to submit a complete Tender compliant to all terms and
conditions, including the GCOC, or failure to comply fully with these ITT in any
way may result in the Tender being rejected by QP.
15.13 Tenderer’s Commercial Package must include all costs associated with the
complete performance of the work or services. If the Tenderer is of the opinion
that any part of the Tender requirements are not clear in terms of
responsibilities/obligation/liabilities, the Tenderer must raise this as a query and
seek clarification from QP prior to submitting its Tender. No changes to the
Commercial Information shall be entertained by QP during tender evaluation
stage, unless the tender requirements are changed by QP.
15.14 This Tender is issued subject to the condition that the Letter of Undertaking as
required in Part I (E) is submitted to QP by Tenderer pursuant to IT.5 herein
above.
If the above-mentioned condition is not fulfilled, QP shall have the right to reject
the Tender.
IT.16 Registration & Ownership Declaration
(i) Both foreign and local companies acting as offeror in accordance with this
Invitation to Tender must submit proof of its/their legal status and capacity to
contract by submitting a notary certified translated proof in the English language,
together with a certified copy of the original, of its company/commercial
registration certificate from its country of origin. Aforementioned must also have
valid Qatar State authority to do business in Qatar. The registration requirements
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differ depending on the nature and type of business to be conducted, and
whether the service to be performed is an engineering consultancy service or
otherwise. Tenderer shall ensure that it complies with the relevant Qatari legal
and registration requirements before submitting its bid.
(ii) Local companies must submit a notary certified translated proof in the English
language, together with a notary certified copy of the original of their updated
Qatar commercial registration certificate with their Technical package. Foreign
Companies shall submit proof of their application for registration with the relevant
Qatar State Authority within ten (10) days after receiving the written notification of
acceptance of their Tender or written notification of Contract award by QP, and a
copy of their registration certificate within thirty (30) days after receiving the
written notification of acceptance of their Tender or written notification of Contract
award by QP. This does not apply to foreign companies who will not perform any
work or services in Qatar.
(iii) A foreign company that will not perform any work or services in Qatar must
notwithstanding, and subject to IT.16 (i), submit a notary certified translated proof
in the English language, together with a certified copy of the original, of its
company/commercial registration certificate from its country of origin.
(iv) Privately owned Qatari companies shall complete and submit with their Technical
Package the “Declaration of Privately Owned Company Form” appended as Part
1 (H). A foreign company with a local Qatari agent or sponsor shall also submit
this Form in respect of its sponsor or agent with the Tender.
(v) All Local and International Engineering Consultancy Offices must comply with the
provisions of Law No: 19/2005 for the Regulation of the Practice of Engineering
Professions together with its Executive Regulations and commence in the
registration and issuance of the Certificate proceeding immediately after award of
the Contract.
IT.17 Alternative Tender
17.1 Pursuant to IT 15.12 each Tenderer must as a minimum submit a valid
fully compliant Tender in accordance with all the terms and conditions of
the Tender Document, failure of which may invalidate or disqualify the
Tender.
17.2 In addition to IT.17.1 above, and in the event of any proposed deviation,
change, alteration or amendment to any term, condition and/or provision
of the Tender Document, Tenderer must submit the aforementioned in the
form of an Alternative Tender, complete Annexure I attached to Part 1(I)
(Tender Check List of ITT) appended hereto, and include the Technical
part of this Alternative Tender with its Technical Package.
17.3 Any commercial or time impact as a result of any proposed deviation,
change, alteration or amendment to any term, condition and/or provision
of the Tender Document must be included in a separate pricing schedule
or table and included in the Commercial Package as per IT.15.11 above.
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17.4 If no Alternative Tender is included in the Technical Package, any
deviation, change, alteration or amendment to any term, condition and/or
provision of the Tender Document made or referred to by Tenderer shall
be ignored by QP. Likewise, the inclusion of the aforementioned in the
Commercial Package without the Alternative Tender included, or
referenced in the Technical Package shall render the Tender void..
IT.18 Correction of Arithmetical or Other Errors
Should the tendered amount expressed in words differ from the amount
expressed in figures, or if there is an arithmethical error in the Tender, or if there
is a variance or discrepancy between the tendered amounts contained in the
paper and electronic formats respectively of the Schedules of Prices submitted
by the Tenderer as per IT.4, the lesser amount shall be considered during
evaluation by QP unless the difference is attributable to a calculation error,
whereupon the error may be corrected by QP and the so corrected amount shall
be considered by QP.
Any adjustment, correction, clarification or amendment made by QP to a Tender
shall be communicated in writing to the Tenderer for Tenderer’s written
acknowledgment prior to the date of award of the Contract.
IT.19 Acceptance or Rejection of Tenders and Incurred Costs
QP is under no obligation to award a Contract or accept the lowest or any Tender
and will not assign any reason for the rejection of any Tender. QP will not be
responsible for any costs or expenses incurred by the Tenderer in connection
with its Tender, any site visit, attending meetings, obtaining additional insurance,
etc., or for the formation of the Contract should the Tenderer be successful. The
Tenderer shall not have any recourse or redress whatsoever if QP, for whatever
reason, awards the Contract to another Tenderer or does not award any Contract
at all.
IT.20 Notification of Acceptance of Tender and Award of Contract
QP shall notify the successful Tenderer in writing of QP’s acceptance of its
Tender and award of the Contract by means of a written Letter of Acceptance of
Tender and Award of Contract. The acceptance of the Tender and award of the
Contract will authorize the Contractor to commence the work/services/supply
under the Contract subject to the conditions precedent stated therein pertaining,
amongst others, to:
a) submission and acceptance by QP of the Performance Bond as per Contract;
and
b) submission and acceptance by QP of necessary proof of insurance coverage
as stipulated in the GCOC and/or Appendix C thereof; and
c) submission of the documents, if any, required for finalizing the Contract.
Failure by Contractor to submit above-mentioned documentation acceptable to
QP within the time period stipulated in QP’s Letter of Acceptance of Tender and
Award of Contract notification, may result, at QP’s sole discretion, without the
need for summons or notice or other legal formalities, in the attachment and
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encashment of the Tender Bond as well as the exercise of any of QP’s other
rights and remedies.
IT.21 Signing the Contract
21.1 Following receipt and acceptance by QP of the above-mentioned required
instruments and documentation, QP shall prepare the contract document
and issue the same for signature.
21.2 Failure by Contractor to sign the Contract on, or before the QP specified
required date may result, without the need for summons or notice, or other
legal formalities, in QP:
a) attaching and encash the Tender Bond; or
b) after expiry of the Tender Bond the attachment and encashment of the
Performance Bond; and/or
c) exercise any of QP’s other rights and remedies stipulated in the
Contract; and/or
d) the ipso facto termination of the Contract.
IT.22 Submission of Grievances
The Tenderer shall have the right to submit a grievance to QP’s Chairman of the
Board of Directors in respect to any action(s) taken by QP under Clauses IT.2,
IT.20 or IT.21. The grievance must be submitted in writing within fifteen (15)
calendar days of the action. The Chairman’s decision in respect to the grievance
shall be final.
IT.23 Contract Award details
QP reserves the right to publish, in whatever manner it chooses, details of its
evaluation of the Tenders and award of Contract, including:
a) the identity of all Tenderers;
b) the identity of technically acceptable Tenders;
c) result of the commercial evaluation of the technically acceptable Tenders,
including prices;
d) Contract award details.
IT.24 Return of Tender Document
The Tender Document, including any drawings, specifications, etc., remains the
sole property of QP. If a Tenderer decides not to submit a Tender it shall return
the Tender Document to QP.
IT 25 Criteria for submission of Bids by Consortiums/Joint ventures
25.1 QP may agree to the submission of Tenders by a consortium or joint
venture.
25.2 Where a Tender is submitted by a consortium or joint venture that is not a
duly registered separate legal entity, the following shall apply:
16. ITT (040313) Page 16 of 44
(a) it shall be indicated in the Tender that the Tender is submitted by a
consortium or joint venture. The name of the leader of the consortium or
joint venture shall also be specified;
(b) it shall be confirmed in the Tender that the parties to the consortium or
joint venture shall accept joint and several responsibility for discharging all
obligations under the Contract;
(c) where the Tender is submitted or signed by the leader of the consortium or
joint venture on behalf of the consortium or joint venture, the Tender shall
clearly define the respective roles and responsibilities of each member. In
this event the Tender shall also contain the original of a duly signed power
of attorney from each member authorizing the leader to sign and/or submit
the Tender on behalf of the consortium or joint venture;
(d) QP shall exchange communication during tendering with the leader of the
consortium or joint venture only. Correspondence exchanged by QP with
the leader shall be binding on the Consortium members’;
(e) in the event of award of Contract to a consortium or joint venture, the
Contract document shall be signed by all members of the consortium or
joint venture. However for the remittance of payment, consortium or joint
venture partners signing the Contract shall identify the leader of the
consortium or joint venture and the payment shall be made to him as per
his record in QP’s vendor registration details.
IT 26 Special Terms and Conditions
Nil
18. ITT (040313) Page 18 of 44
FORM OF ACKNOWLEDGEMENT
MASTER RFQ NO. GT13104900
TENDER TITLE PROVISION OF WELL INTEGRITY TESTING AND DIAGNOSTIC SERVICES
FOR QP OFFSHORE WELLS
Address: Contracts Department , Fax No. (00974) 40139416
Attention: CNO/5
We hereby acknowledge having received the Tender Documents for the above mentioned Tender in
Compact Disc ROM “CD”. We furthermore confirm that we have used the e-TD on an ‘as is’ basis, without
making any alterations or amendments thereto whatsoever and advise you:
a) * that the Tender Documents have been received in good order and that we intend to complete
and submit the Tender in accordance with the tender Documents.
b) * that the Tender Documents are incomplete and request the following:
c) * that we are unable to complete the Tender and therefore wish in this instance to decline to
Tender.
Our representative for further contact in connection with this Tender is
Mr………………………………….
Signed : ……………………………………………………………………….
Name : ……………………………………………………………………….
Position Held : ……………………………………………………………………….
On behalf of : ……………………………………………………………………….
Company : ……………………………………………………………………….
Address : ……………………………………………………………………….
Country : ……………………………………………………………………….
Date : ……………………………………………………………………….
Notes:
* Delete whichever is not applicable
A fax with the same content as above may be sent instead of this document
( Fax: No. (00974) 40139416)
19. ITT (040313) Page 19 of 44
PART 1 – (C)
− FORM OF TENDER AND APPENDIX
20. ITT (040313) Page 20 of 44
FORM OF TENDER
The Secretary, General Tenders Committee,
Qatar Petroleum,
P.O. Box 3212
6th Floor, Head Quarters Building, West Bay
Doha – Qatar
Master RFQ No. : GT13104900
Tender Title : PROVISION OF WELL INTEGRITY TESTING AND DIAGNOSTIC
SERVICES FOR QP OFFSHORE WELLS
Tender Issue Date : 25/04/2013
Tender Closing Date : 26/05/2013 Time: 12:00 hours
Dear Sirs,
1. Having carefully examined the Tender Documents for the execution of the above named
works, we the undersigned offer to execute the whole of the said works in conformity with the
above referred Tender Documents for the sum of Qatari Riyals
……………………………………………………………………………………………………...
…………………………………………………………(QR. ……..……………………) and/or such
other sums as may be ascertained in accordance with the CONTRACT.
2. We enclose herewith the original of the Tender Bond for QR............…………....... valid until
.................……
3. The following documents [original + 2 copies] are returned herewith:-
Technical Package
a) Tender Bond (Applicable);
b) Completed CONTRACT Appendices (except Appendix B);
c) Technical details of any Alternative proposal
d) Declaration of Privately Owned Company Form (if applicable).
e) Tender Check List as per PART 1 (I)
f) Un-priced Commercial Proposal
g) Un-priced and signed Form of Tender
h) Copy of Commercial Registration Certificate (if applicable)
i)
j)
k)
Information on consortium/joint venture (if applicable)
Copy of signed Letter of Undertaking
Copy of signed Secrecy Declaration
Commercial Package
a) Completed and signed Form of Tender; and
b) Priced Schedule of Prices (Appendix B).
c) Commercial details of any Alternative proposal
4. We acknowledge receipt of the following Tender bulletins and these have been considered in
our Tender preparation:-
Ref. No. Subject Date
…………………………. .......................................... ...........................
…………………………. .......................................... ...........................
…………………………. .......................................... ...........................
21. ITT (040313) Page 21 of 44
5. This Tender shall remain valid for a period of 120 calendar days from the closing date for
submission of Tenders.
Signed : ………...……………………… Date : …………………...…………..
Name : ……………..…………………
Position : ……………..………………… Company : ………………………...….
Address : ………………..……………… (Company Seal) : ………………….….
22. ITT (040313) Page 22 of 44
APPENDIX TO FORM OF TENDER ( GT13104900 )
The following information relate to relevant Articles in the CONTRACT document:-
SL.
No.
Description Articles Remarks
1 Amount of Tender
Bond:
IT 13.1 QR.360,000.00
2 Amount of
Performance Bond:
GCOC Article 13.9 10% of CONTRACT
PRICE
3 Validity of Performance
Bond:
GCOC Article 13.7 45 days after
COMPLETION DATE
4 Insurance:
i) Workmen
Compensation
Policy
ii) Third Party
General Legal and
Contractual
Liability
iii) Property Insurance
iv) *
v) *
vi) *
i)Append.C Clause1.2
ii)Append.C Clause1.3
iii)Append.C Clause1.1
i)Qatar Labour Law.
ii)USD. 1,000,000.00
iii)USD. 1,000,000.00
5 Liquidated Damages: GCOC Article 10, App.B
Clause 4.0
one percent (1.0%) of
the RO Value per day for
each day or part of a day
of delay. The total
liquidated damages shall
not exceed ten percent
(10%) of the total RO
Value for the individual
RO.
23. ITT (040313) Page 23 of 44
6 Guarantee Period: GCOC Article 13 Not Applicable
7 Payment of Invoices: GCOC Article 12, App.B
Clause 3.0, App.D, Clause
5.0
Monthly
8 WORK/SERVICES
intended to commence
on: 01/10/2013 (Tentative)
9 CONTRACT Duration
Including Mobilization
and Demobilization:
Appendix A Clause 16.0 Thirty Seven (37)
calendar months from
the EFFECTIVE DATE
including mobilization
period of one (1)
calendar month
24. ITT (040313) Page 24 of 44
PART 1 – (D)
FORM OF TENDER BOND (SPECIMEN)
25. ITT (040313) Page 25 of 44
FORM OF TENDER BOND
(BANK LETTER OF GUARANTEE)
BANK’S NAME AND ADDRESS
Date : …………………
Guarantee No.: …………………
Master RFQ No.: GT13104900
Qatar Petroleum
P.O. Box 3212,
Doha,
State of Qatar.
We _______________ (Bank’s Name) ________________Bank of P.O.Box
No.________, Qatar, refer to Tender (Title)___________ issued by Qatar Petroleum
(QP) in Doha, Qatar to M/s.__________________, having its main office at, (P.O. Box)
_______________ (City) ________________ (Country) _________________ hereby
irrevocably and unconditionally undertake to pay to Qatar Petroleum an amount of
Qatari Riyals______________________________(in words) QRs._________________
(in figures) immediately upon first written demand by Qatar Petroleum not withstanding
any contestation or objection by M/s.
____________________________________________
This Letter of Guarantee (Tender Bond) is solely related to Tender/Master RFQ No.
GT13104900
This Letter of Guarantee shall be effective as from __________________ and it shall
remain valid in full force and effect until __________________(both days inclusive).
Upon expiration of the said validity, this Guarantee becomes null and void without
necessity of being returned to us.
Yours faithfully,
For: _________________
( Banks Name)
_______________________
AUTHORISED SIGNATORY
26. ITT (040313) Page 26 of 44
PART 1 – (E)
FORM OF LETTER OF UNDERTAKING
27. ITT (040313) Page 27 of 44
LETTER OF UNDERTAKING
pertaining to
PRINCIPLES OF BUSINESS CONDUCT
The Secretary, General Tenders Committee,
Qatar Petroleum,
P.O. Box 3212
6th Floor, Head Quarters Building, West Bay
Doha – Qatar
Dear Sir:
In consideration for the release of Tender Documents to us (all references to contractor shall
include but not be limited to any contractor, vendor, supplier and/or service provider) in
respect to Tender No. _______________________I hereby represent acting in my capacity
as _______________________________ (Title) of _____________________________
(Name of Company), a company organized and existing under the laws of
_____________________________ (Country of Incorporation) (“the Company”), that (i) the
Company and its officers, directors, employees understand and accept that Qatar Petroleum
(“QP”) is committed to conducting its business in accordance with the highest standards of
ethics and integrity, and that (ii) the Company and its officers, directors, employees will carry out
business in a lawful, transparent and commercially sound manner.
The Company represents and warrants that it operates and implements policies and procedures
to ensure that the Company, its officers, employees, contractors. consultants and other agents
and representatives act with the utmost professionalism, honesty and transparency in
accordance with international best practice and business ethics in all of its activities and that it
has systems and procedures in place to monitor compliance by the Company, its officers,
directors, employees and other authorized representatives and all suppliers, contractors,
consultants and other providers of goods and services with its policies. The Company also
represents and warrants that its policy contains sufficient procedures to monitor compliance with
its policy, both by its officers and employees and third parties it engages in the provision of its
services.
The Company further represents and warrants that prior, during or after the award of any
contract, the Company and its officers, directors, employees and any other authorized
representatives, have and shall, with respect to the matters which are the subject of the Tender:
A) treat QP and its officers, directors, employees and any other authorized
representatives, with fairness, dignity, and respect, free from harassment and
discrimination: and
B) act in accordance with the highest standard of ethics and best practices
prevailing in the relevant profession or industry; and
C) not improperly participate or influence any QP decision or action or inaction; and
D) not actively or passively attempt improperly to influence any QP decision or
action or inaction; and
E) not improperly gain access to QP’s confidential information; and
28. ITT (040313) Page 28 of 44
F) not improperly further the Company’s or Company personnel’s interests or the
interests of the Company’s parent company, shareholders, affiliates, sister
companies, joint venturers or any other company or entity in which the Company
or Company personnel have any interest, to the perceived or actual detriment of
QP and its affiliates or inconsistent with the purpose of the contract; and
G) not make or offer, with respect to the matters which are the subject of the
Tender, any compensation, commission, agency fee, introduction fee, payment,
gift, promise or advantage to any company or person where such payment or
advantage would violate applicable laws and regulations; and
H) not give, or receive from, any QP employee anything of more than nominal value;
and
I) not offer, promise, give, pay, request or accept any bribe, gift or inducement in
the form of money or otherwise to/from any of QP’s officers, directors, employees
and any other authorized representatives, for the purpose of inducing him/her to
act contrary to the known rules of honesty and integrity, or influencing his/her
behavior for improperly obtaining or receiving favorable treatment; and
J) immediately notify QP when they become aware of any violation of the above.
The Company understands and agrees that any violation of any of the principles mentioned
above will be treated as a material breach of the duties assumed under this Letter of
Undertaking, and acknowledges that should the Company be found in violation of the said
principles, QP will immediately take the strongest possible action available to it under any
contract or applicable laws and regulations. This action may include, without limitation,
suspending and/or disqualifying the Company in the relevant Tender and prohibiting the
Company from participating in further tenders with QP.
The Company acknowledges and agrees that QP, acting directly or through its authorized
representative(s) or agent(s), shall have the right to conduct and audit with respect to the
matters which are the subject to this Letter of Undertaking. Should QP elect to exercise this
right, the Company shall at its own cost, do all things and give all assistance and cooperation to
QP as may be reasonably requested by QP in order for QP to conduct the said audit. This
includes, without limitation, (i) making available all books, records, accounts, correspondence,
instructions, receipts and memoranda of the Company insofar as they are pertinent to the
subject of this Letter of Undertaking (and QP shall have the right to photocopy or otherwise
reproduce, at its own cost, any of these documents), and(ii) making the Company’s officers and
employees, and existing or prospective subcontractors, available to meet with QP and/or QP’s
authorized representative(s) or agent(s) to provide information and/or explanations as may be
requested. The Company shall also make all reasonable efforts to obtain a similar undertaking
from its existing or prospective subcontractors, for its and QP’s benefit.. Notwithstanding QP’s
right to see all information described above, QP will not carry out an audit of the make-up of the
Company’s bid.
If the Company refuses to comply with QP’s request for an audit, QP, in its sole discretion, may
take appropriate action against the Company, which may include, without limitation, suspending
and/or disqualifying the Company in the relevant Tender and prohibiting the Company from
participating in further tenders with QP.
Should the Company breach this Letter of Undertaking, QP may disclose any information
provided by the Company, whether provided in confidence or otherwise, to any of the
companies in which QP has a participating interest.
The Company hereby undertakes, warrants and represents that it will indemnify QP against any
and all damages, losses, costs, expenses, charges and other disbursements associated with
29. ITT (040313) Page 29 of 44
any breach of this Letter of Undertaking, including, for the avoidance of doubt, consequential
losses.
This letter shall be governed and construed in accordance with the laws of the state of Qatar
and all disputes arising out of or in connection with this letter shall be subject ot the exclusive
jurisdiction of the courts of the state of Qatar.
Signed : ………...…………………… Date : …………………...…………..
Name : ……………..………………
Position : ……………..……………… Company: ………………………...….
Address : ………………..…………… (Company Seal) : ………………….….
31. ITT (040313) Page 31 of 44
SECRECY DECLARATION
TENDER/ MASTER RFQ NO. GT13104900
The Secretary, General Tenders Committee,
Qatar Petroleum,
P.O. Box 3212
6th Floor, Head Quarters Building, West Bay
Doha – Qatar
…………………………… (hereinafter called “TENDERER”) declares that it has an
Invitation to Tender, with the tender number referenced above, issued by Qatar
Petroleum (hereinafter called “QP”). TENDERER agrees to observe and comply with,
and cause all its employees, agents, representatives and prospective sub-contractors to
observe and comply with the following:
TENDERER shall at no time without the prior written agreement of QP in
connection with any work or services (hereinafter referred to as Work) which QP
may wish to entrust to TENDERER from time to time or in connection with the
preparation by TENDERER of a tender (hereinafter referred to as Tender) in
response of the subject Invitation to Tender, for any purpose other than the
performance of the Work or the preparation of the Tender:
(a) disclose to any third party the fact that the Work may be or had been
entrusted to TENDERER and/or that TENDERER has been invited to submit
a Tender;
(b) reproduce, copy or use, disclose to, place at the disposal of or use on behalf
of any third party or enable any third party to peruse copy or use any
documents, data or other information
i) placed at the disposal of the TENDERER by or on behalf of QP for
carrying out the Work and/or the preparation of the Tender;
ii) which TENDERER may in any other way acquire from QP and which are
directly or indirectly related to the Work and/or the preparation of the
Tender;
iii) which TENDERER has prepared or will prepare in connection with the
preparation of the Tender, insofar as such documents, data and other
information contain any information placed at the disposal of TENDERER
or acquired by TENDERER as referred to in (i) and (ii) above.
In the event that the Work is not entrusted to TENDERER, TENDERER shall
immediately return to QP all documents and data referred to Item 1, paragraphs
(b) (i) and (ii).
The secrecy obligation as set forth in Item 1 above shall not apply:
(a) if and insofar as the fact and/or any of the documents, data and other
information referred to in Item 1 paragraphs (a) and (b) respectively are part
of public knowledge or literature at the date of their receipt by the
TENDERER as from such date;
32. ITT (040313) Page 32 of 44
(b) if and insofar as such fact and/or documents, data and other information
become part of public knowledge or literature to the date of their receipt by
the TENDERER as from such subsequent date;
(c) if and insofar as documents, data and other information similar to such
documents, data and information are already in the possession of the
TENDERER at the date of their receipt by the TENDERER as from such
date;
(d) if and insofar as documents, data and other information similar to such
documents, data and information are subsequent to the date of their receipt
by the TENDERER disclosed to TENDERER by a third party whose
possession is lawful and is under no obligation not to disclose as from such
subsequent date;
(e) if and insofar as documents, data and other information similar to such
documents, data and information are developed by the TENDERER
independently of the subject invitation to tender;
(f) to the use and disclosure of the fact and/or any of the documents, data and
other information referred to in Item 1 paragraphs (a) and (b) respectively
made by TENDERER more than five (5) years after the date when the
subject invitation to tender was obtained by TENDERER.
TENDERER shall ensure so far as reasonably possible, that if under the terms of
this declaration any of the documents, data and other information (or the facts
contained therein) referred to in Item 1, paragraph (a) and (b) respectively come
to the knowledge and/or in the possession of any third party through the actions
or fault of the TENDERER, such third party shall also be bound by the
stipulations contained in this declaration. Furthermore, TENDERER will only
provide any of the documents, data and other information (or the facts contained
therein) referred to in Item 1, paragraph (a) and (b) to its potential subcontractors
and suppliers when necessary for the purpose of this Tender only after those
subcontractors and suppliers have signed with TENDERER a Secrecy
Declaration containing provisions similar to those contained in this declaration.
This declaration shall be construed under and governed by Qatari Law.
Signed : ..........................
Name : ..........................
Position held : ..........................
On behalf of : ..........................
Company : ..........................
Address : ..........................
Place : ..........................
Country : ..........................
Date : ..........................
33. ITT (040313) Page 33 of 44
PART 1 – (G)
TEMPORARY SECURITY PASS APPLICATION FORM
35. ITT (040313) Page 35 of 44
PART 1-(H)
DECLARATION OF PRIVATELY OWNED COMPANY
36. ITT (040313) Page 36 of 44
DECLARATION OF PRIVATELY OWNED COMPANY
Tender / Master RFQ No.
I /We hereby represent the following:
1. The Tenderer is a privately owned Company, registered in the State of Qatar.
2. There are no current Qatar Petroleum (QP) employees or their close relatives
(spouse, parents, children, brothers, sisters) having ownership or interest (direct
or indirect) in the Company.
or
The names of current QP employees or their close relatives who have ownership
or interest (direct or indirect) in the Company are listed below.
…………………………………………………………………
…………………………………………………………………
…………………………………………………………………
3. Tenderer shall advise QP of any change in ownership during the term of the
CONTRACT.
On behalf of Tenderer (Company name): …………………………………………….
……………………………………………………………………………………………..
Signed : ______________________________________________
Name : ______________________________________________
Position Held : ______________________________________________
Address : ______________________________________________
______________________________________________
______________________________________________
Date : ______________________________________________
38. ITT (040313) Page 38 of 44
Tenderer Check List
Tenderers are advised to ensure that followings points /aspects have been complied
within their offer failing which the Tender may be rejected by QP.
• Please tick the box [√] which is applicable and cross [x] in the box(es)
whichever is/are not applicable.
• The check list duly filled in must be submitted along with the Tender.
1.a) Whether Bank Guarantee for the required Tender Bond amount strictly in the
Format prescribed has been enclosed with the Tender.
Yes [……] No [……] Not Applicable [……]
1 b) If Yes, following are the details:
i) Name of the Bank: ……
ii) Value: ……
iii) Validity of the Guarantee: ……
1 c) Whether a copy of the same is included in copies of the technical bids
Yes [……] No [……]
2a) Whether completed Form of Tender signed by a person duly authorised to sign
has been enclosed?
Yes [……] No [……]
2b) Whether a valid Power of Attorney document has been attached with the form of
Tender identifying the authorized signatory.
Yes [……] No [……]
2c) Copy of the Qatari Commercial Registration attached or not
Yes [……] No [……]
2d) Copy of any required Engineering Registration attached or not
Yes [………] No [……..]
2e) Secrecy Declaration attached or not
Yes [……] No [……]
2f) Declaration of Privately owned Companies attached or not
39. ITT (040313) Page 39 of 44
Yes [……] No [……]
3. Have the rates, prices and totals etc been checked thoroughly and prices been
submitted strictly in the price format as per Appendix- B, Schedule of Prices.
Yes [……] No [……]
3a. Whether soft copy of Appendix B in Excel version has been provided by the
Bidder in a separate envelope in commercial package
Yes [……] No [……]
3b. Whether a copy of Appendix B with prices duly blanked out is included in the
technical proposal.
Yes [……] No [……]
4. Whether all the terms and conditions of tender document are accepted and
complied with.
Yes [……] No [……]
If not, enclose details of Articles/Clauses not acceptable in the format as per
attached annexure to the check list. Tenderer to note that any
exceptions/deviations mentioned elsewhere in the Tender shall not be
considered.
5. a) Has the Tender been prepared in accordance with the tender document
requirements and all the appendices duly filled in and enclosed.
Yes [……] No [……]
5. b) Whether Contractor’s QA/QC Plan / Procedure submitted.
Yes [……] No [……]
5. c) Whether Contractor’s HSE Manual / Plan submitted.
Yes [……] No [……]
5. d) Whether Contractor’s Environment Management Manual / Plan submitted.
Yes [……] No [……]
6. Are the pages of the Tender submission consecutively numbered an indication
given in the Form of Tender as to how many pages are contained in the Tender.
40. ITT (040313) Page 40 of 44
Yes [……] No [……]
7. Experience Criteria – Confirmation that the tenderer/others agencies meet the
minimum experience criteria indicated in the tender document.
Yes [……] No [……]
8. Confirmation of compliance that the tenderer/others agencies meet the
requirements of the scope of work.
Yes [……] No [……]
9. Confirmation of compliance that the tenderer/others agencies meet the schedule
requirements of the tender document and that a detail plan of execution for all
activities is included.
Yes [……] No [……]
10. Confirmation of compliance to mobilize and maintain adequate resources,
manpower, construction equipment, fabrication yard, installation barges/vessels
etc as per Scope of Work requirements.
Yes [……] No [……]
11.a) Whether the Tender is submitted by or on behalf of a consortium or joint venture.
Yes [……] No [……]
11 b) If Yes, all conditions for consortium or joint venture as indicated in this tender
document is complied with.
Yes [……] No [……]
11 c) Local sponsor’s / agent’s details provided or not
Yes [……] No [……]
……………………………………
Tenderer’s Signature
41. ITT (040313) Page 41 of 44
Annexure –1 to Check List
Format for List of Exceptions/Deviations proposed by the Tenderer
Tender
Reference
(Clause/Appe
ndix/Page No)
QP tender requirement Deviation proposed
by the Tenderer
with justification or
reason
Whether deviations
have time and cost
implications (only
indicate yes/no)
43. ITT (040313) Page 43 of 44
TENDER SUBMISSION FORM
TO:
The Secretary, General Tenders Committee,
Qatar Petroleum,
P.O. Box 3212
6th Floor, Head Quarters Building, West Bay
Doha – Qatar
Name of Tenderer: :
Master RFQ No. : GT13104900
Tender Title : PROVISION OF WELL INTEGRITY TESTING AND
DIAGNOSTIC SERVICES FOR QP OFFSHORE
WELLS
Tender Issue Date : 25/04/2013
Tender Closing Date and Time : 26/05/2013 at 12:00 hours
Dear Sirs,
We hereby declare that the accompanying sealed packages contain the commercial and technical proposals,
as well as the tender bond in respect of the above tender, and furthermore indemnifies Qatar Petroleum from
and against any and all liability of whatever nature in respect of the contents of the submitted packages. It is
furthermore declared that …………………………….. is authorized to submit the tender on our behalf (copy of
ID card to be provided).
Signed : ………...……………………… Date : …………………...…………..
Name : ……………..…………………
Position : ……………..………………… Company : ………………………...….
Address : ………………..……………… (Company Seal) : ………………….….
Acknowledgement of Receipt (*Return to Tenderer)
Master RFQ No. : GT13104900
Qatar Petroleum hereby acknowledges receipt of ….. (*number of envelopes/packages) sealed packages
marked with the Name of Tenderer, Tender Number and Tender Title set forth above. Qatar Petroleum
accepts no liability of whatever nature in respect of the contents of the submitted packages.
Signed : ………...……………………… Date : …………………...…………..
Name : ……………..…………………
Position : ……………..…………………
