Stripe OLT - Edmund Davis
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Sustainable IT tips for SMEs
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Stripe OLT - Edmund Davis
- 1. Go Green Breakfast, 23 March 2016
- 2. Who we are We partner with growing businesses to make sure they have the right technology now, tomorrow and for the future.
- 3. Who you are Business Owners Marketing Departments IT Managers HR Departments Health & Safety Officers Office Managers Operations Managers
- 4. What our customers say We want to be green, but…. Complicated Expensive Disruptive Insecure Long term problem
- 5. We say…..
- 6. Step 1 – Measure Travel Hardware Energy
- 8. Step 2– Fix the easy stuff Turn things off Cut down on hardware Install software Appoint a Green Champion
- 9. Step 3 – Tackle some harder stuff Reduce travel Embrace flexible working Consolidate equipment Consider the cloud
- 10. Travel and flexible working
- 12. Hybrid cloud
- 13. Long term Purchasing policy Continuous monitoring Infrastructure strategy
- 14. Action Plan Measure and monitor Empower Reduce Buy smarter Plan well
- 15. Stripe OLT Call us: 0117 974 5179 Email us: hello@stripeolt.com Tweet us: @StripeOLT
Editor's Notes
- Logo and strapline coming
- This is the moment for your Melissa-style elevator pitch about Stripe OLT
- I want to be green, but it sounds complicated, we don’t have the time & resources It’s hard enough running my business without worrying about the environment Changing all my IT will be expensive and disruptive People say the cloud is more efficient but I have concerns about data security – mention Ian’s part about dirty cloud providers Yes of course long term we need to do something, but there’s nothing I can do right now
- It can save you money, either in direct costs or in efficiency and productivity gains – or both And the road to green tech doesn’t have to be disruptive/difficult/time-consuming to implement: there are a number of things you can do in the short term which will make a difference, while planning for the long term. Your IT provider should help you think about how to approach this now and in the future, so you have a clear path to follow.
- Audit your meetings – how many of them involve travel? Do they need to? Audit your hardware – make a list of every server, every monitor, every computer, every printer. Find out what date it was bought, and whether it is energy efficient [HOW?] If you are a large company, you should have this information already in your IT department - if you are small, you may never have done this. Start monitoring your energy consumption [HOW?]
- You can measure your energy consumption in a number of ways: At the plug, for individual appliances. This is great for keeping an eye on particularly energy hungry appliances, or to monitor things that are used infrequently. This costs £9.99 from Maplins and you just plug and play. At the network level, via your UPS. You should have a uninterruptible power supply on your network to ensure you’re protected against power failures – it will also record the power consumption of your IT network so you can use it as a monitoring device (IS THIS RIGHT?) At the mains, using an energy monitor. These are becoming ever more sophisticated and will allow you to download data wirelessly so you can monitor trends, peaks and troughs. When we started monitoring ours, we noticed a sudden peak in our consumption. In our case there was an obvious cause – we had been flooded and had dehumidifiers running all day to dry out the office – but there may be much less visible things on your IT network draining power, and you won’t know unless you monitior.
- Turning things off – make it easy Rationalise hardware – do you need two printers? Power management software – Night Watchman Plugwise Staff education, empowering your team, appointing a Green Champion
- I’ll go through each of these in more detail in a second, but some broad headlines:
- Technology now allows us to travel a lot less, while still achieving the same amount of work – or more, because you’re not wasting time sitting in cars or getting to stations. The Carbon Trust estimates that home working could cut costs by £3bn a year, and save 3million tonnes of carbon. So how do you make it work? The answer is slick communications: messaging and audio video conferencing. We’ve all sat through painful stilted teleconferences, but video technology now makes it much easier to have a natural conversation. As an example, we planned this presentation via conference with Barney, Tiina and Ian. Lots of basic providers such as Skype and Slack (Slack has just announced it’s bringing in video conferencing as well as messaging and filesharing). But there are business grade solutions coming out now that give you much more sophisticated features, including screen sharing, meeting recording, analytics so you can see how much it’s being used (and what you’re saving), and you can use it across different devices and platforms. Little features make meetings much slicker - like flicking the screen to whoever is speaking, so you are always looking at the right person Ubiquitous & cost-effective Faster internet speeds mean no more clunky connections and dropped conferences Sharing screens allows for much closer collaboration Look at your meeting policy – you can reduce your travel costs and wasted time and effort very quickly Mention the fact that we planned this talk on BlueJeans with Ian and Barney
- Replacing it with up to date equipment could actually save you money fairly quickly in energy costs Newer equipment can be lower voltage and considerably more energy efficient than older hardware – smarter & greener! A 6 year old server costs around £1,000 per year more to run than a new one Slower equipment also slows down your people, making them less productive Virtualisation means using one server to do the work that used to be done by two or more - Energy costs are much lower The server is compartmentalised so that systems can still be kept and maintained separately Do more with less! Make sure you dispose of old equipment properly!
- We know that cloud isn’t for everyone But some services can be better dealt with in the cloud, even if you don’t want to move all your processes to it – the answer can be a hybrid cloud set up so that you get the best of both worlds Email is a good example – costs are low enough that you would reduce your energy costs by removing your email server and still come out on top Clean cloud vs Dirty Cloud
- Build sustainable sourcing into all your purchasing policies, from the tiniest to the largest items Make sure you continually monitor your systems, so you can identify any issues and see if what you’re doing is helping Plan a proper infrastructure strategy, including maintenance, support and planning to align your infrastructure with your business need
- Measure and monitor – so you know what’s going on Empower your staff to take action and to work smarter through flexible working, video conferencing and collaboration tools Reduce – your hardware, your travel, your local infrastructure Make sure green considerations are built into every single purchasing policy And make a long term strategic plan for your technology that reflects your business ambitions and direction.