Oracle Time and Labor OTL RD 050

1. Doc Ref: RD050_OTL_V3.0 AIM
RD.050 BUSINESS REQUIREMENTS
SCENARIOS
FUJAIRAH CHAMBER OF COMMERCE
Time & Labor
OTL RD.050 Business Requirements Scenarios
Author: Raqmiyat Consultant
Creation Date: 17-May, 2014
Last Updated:
Document Ref: RD050_OTL_V3.0
Version: 3
Approvals:
Name Signature & Date
Mr.
Mr.
Copy Number_____

2. OTL RD.050 Business Requirements Scenarios
Doc Ref: RD050_OTL_V3.0 Document Control
Change Record
3
Date Author Version Change Reference
27-mar-14 Feras Ahmad 1.0 No Previous Document
28Apr-14 Feras Ahmad 2.0 No Previous Document
17-May-14 Feras Ahmad 3.0 No Previous Document
Reviewers
Name Position
Mr. Kashif Project Manager – Raqmiyat
Mr. Sultan HR manager
Distribution
Copy No. Name Location
1 Library Master Project Library
2 Project Manager
3
4
Note To Holders:
If you receive an electronic copy of this document and print it out, please write your name on the equivalent of
the cover page, for document control purposes.
If you receive a hard copy of this document, please write your name on the front cover, for document control
purposes.

3. Doc Ref: RD050_OTL_V3.0 Contents
OTL RD.050 Business Requirements Scenarios
Document Control ........................................................................................ Error! Bookmark not defined.
Implementation Scope .................................................................................. Error! Bookmark not defined.
Business Process Identification ...................................................................................................................... 4
OTL – Holiday Calendar ................................................................................................................................. 5
OTL – Shift Plan ............................................................................................................................................... 6
OTL – Work Plan.............................................................................................................................................. 7
OTL – Rotation Plan ........................................................................................................................................ 8
OTL – Recurring Periods................................................................................................................................. 9
OTL – Time Keeper ........................................................................................................................................ 10
OTL – Approval Style .................................................................................................................................... 11
OTL – Preferences .......................................................................................................................................... 12
Open and Closed Issues for this Deliverable ............................................................................................. 13
Open Issues ..................................................................................................................................................... 13
Closed Issues .................................................................................................................................................. 13

4. OTL RD.050 Business Requirements Scenarios
Doc Ref: RD050_OTL_V3.0 September 4, 2014
Business Process Identification
Oracle Time and Labor RD050 covers the following processes/functionalities
- OTL – Holiday Calendar
- OTL – Shift Plan
- OTL – Work Plan
- OTL – Rotation Plan
- OTL – Recurring Periods
- OTL – Time Keeper
- OTL – Approval Style
- OTL – Preferences

5. OTL RD.050 Business Requirements Scenarios
Doc Ref: RD050_OTL_V3.0 September 4, 2014
OTL – Holiday Calendar
Process:
OTL – Holiday Calendar
Business Function:
Human Resource
Date:
17-May-2014
Control Number:
OTL – 01
Mapping Team:
FUJCCI/RAQMIYAT
Process Owner:
FUJCCI HR Department
Librarian:
FUJCCI/RAQMIYAT
Priority (H, M, L):
H
Core? (Y/N):
Y
Process Number:
OTL – 01
Description:
FUJCCI HR Department should be able to depict their holiday calendar in Oracle HRMS - OTL
Assumptions N/A
Event
Description:
This event will be initiated when HR needs to do the following:
 Create/Define New Holiday Calendar ( National day , ead alfter , ead aladha )
 Update Holiday Calendar
 End Date Holiday calendar
Number:
OTL – 01
Type:
System
Source Agent:
HR Personnel
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Holiday Calendar on Oracle HRMS – OTL
Process ID # Description Type
Elementary
Business Function
Result Agent Status
OTL – 01.1
This records the paid and unpaid holidays for an employee
group.
System – Organizations OTL
Holiday Calendar
Created
HR Professional
OTL – 01.2
This helps to define the various holidays in a current year to
be defined and reused by just changing the dates occurring in
the consecutive year.
System – Organizations OTL
Holiday Calendar
Created,
Updated,
Inactivated
HR Professional

6. OTL RD.050 Business Requirements Scenarios
Doc Ref: RD050_OTL_V3.0 September 4, 2014
OTL – Shift Plan
Process:
OTL – Shift Plan
Business Function:
Human Resource
Date:
17-May-2014
Control Number:
OTL – 02
Mapping Team:
FUJCCI/RAQMIYAT
Process Owner:
FUJCCI HR Department
Librarian:
FUJCCI/RAQMIYAT
Priority (H, M, L):
H
Core? (Y/N):
Y
Process Number:
OTL – 02
Description:
FUJCCI HR Department should be able to depict their Shift Plan in Oracle HRMS - OTL
Assumptions N/A
Event
Description:
This event will be initiated when HR needs to do the following:
 Create/Define New Shift Plan ( Day Shift , Day Off )
 Update Shift Plan
 End Date Shift Plan
Number:
OTL – 02
Type:
System
Source Agent:
HR Personnel
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Shift Plan on Oracle HRMS – OTL
Process ID # Description Type
Elementary
Business Function
Result Agent Status
OTL – 02.1
This defines the Shifts prevalent across the Organisation.
System – Shift Plan OTL
Shift Plan
Created
HR Professional
OTL – 02.2
This deals with whether the person is working in a general
shift or any other difficult shift in a particular day.
System – Shift Plan OTL
Assign Shift Plan
to organization
Created,
Updated,
Inactivated
HR Professional
OTL – 02.3
The shift is usually defined by giving a start or end time for a
particular shift or by gives in number of hours to be described.
System – Shift Plan OTL
Shift Plan
Created,
Updated,
Inactivated
HR Professional
OTL – 02.4 In this case we define a shift using day shift from 0 to 12 hours System – Shift Plan OTL HR Professional

7. OTL RD.050 Business Requirements Scenarios
Doc Ref: RD050_OTL_V3.0 September 4, 2014
OTL – Work Plan
Process:
OTL – Work Plan
Business Function:
Human Resource
Date:
17-May-2014
Control Number:
OTL – 03
Mapping Team:
FUJCCI/RAQMIYAT
Process Owner:
FUJCCI HR Department
Librarian:
FUJCCI/RAQMIYAT
Priority (H, M, L):
H
Core? (Y/N):
Y
Process Number:
OTL – 03
Description:
FUJCCI HR Department should be able to depict their Work Plan in Oracle HRMS - OTL
Assumptions N/A
Event
Description:
This event will be initiated when HR needs to do the following:
 Create/Define New Work Plan ( Normal Work Plan )
 Update Work Plan
 End Date Work Plan
Number:
OTL – 03
Type:
System
Source Agent:
HR Personnel
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Work Plan on Oracle HRMS – OTL
Process ID # Description Type
Elementary
Business Function
Result Agent Status
OTL – 03.1
This is the Weekly Plan for a particular employee.
(Ex: The individual weekly roster for an employee)
System – Work Plan OTL
Work Plan
Created
HR Professional
OTL – 03.2
The shifts have to be defined before they are selected in this
form.
System – Work Plan OTL
-
HR Professional
OTL – 03.3
You can select the particular day when the week begins for
example Sunday the week starts in a particular country so
select day as Sunday
System – Work Plan OTL - HR Professional
OTL – 03.4
This option helps you to define all days in a particular week to
be either or as per the shift pattern, for example if the person
has to support a particular task 24/7 then a 2 work plans
needs to be defined for each week one operating in day shift
and other in night shift.
System – Work Plan OTL - HR Professional
OTL – 03.5
You can define number of work plans and follow each one
after the other.
System – Work Plan OTL
Work Plan
Created,
Updated,
Inactivated
HR Professional

8. OTL RD.050 Business Requirements Scenarios
Doc Ref: RD050_OTL_V3.0 September 4, 2014
OTL – Rotation Plan
Process:
OTL – Rotation Plan
Business Function:
Human Resource
Date:
17-May-2014
Control Number:
OTL – 04
Mapping Team:
FUJCCI/RAQMIYAT
Process Owner:
FUJCCI HR Department
Librarian:
FUJCCI/RAQMIYAT
Priority (H, M, L):
H
Core? (Y/N):
Y
Process Number:
OTL – 04
Description:
FUJCCI HR Department should be able to depict their Rotation Plan in Oracle HRMS - OTL
Assumptions N/A
Event
Description:
This event will be initiated when HR needs to do the following:
 Create/Define New Rotation Plan ( Ramadan Plan )
 Update Rotation Plan
 End Date Rotation Plan
Number:
OTL – 04
Type:
System
Source Agent:
HR Personnel
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Rotation Plan on Oracle HRMS – OTL
Process ID # Description Type
Elementary
Business Function
Result Agent Status
OTL – 04.1
We can define rotation plan
System – Rotation Plan OTL
Rotation Plan
Created
HR Professional
OTL – 04.2
We can update and end date rotation plan
System – Rotation Plan OTL
Rotation Plan
Created,
Updated,
Inactivated
HR Professional
OTL – 04.3
We can define Ramadan rotation plan before Ramadan plan
and From Ramadan to the Rest of the Year
System – Rotation Plan OTL - HR Professional

9. OTL RD.050 Business Requirements Scenarios
Doc Ref: RD050_OTL_V3.0 September 4, 2014
OTL – Recurring Periods
Process:
OTL – Recurring Periods
Business Function:
Human Resource
Date:
17-May-2014
Control Number:
OTL – 05
Mapping Team:
FUJCCI/RAQMIYAT
Process Owner:
FUJCCI HR Department
Librarian:
FUJCCI/RAQMIYAT
Priority (H, M, L):
H
Core? (Y/N):
Y
Process Number:
OTL – 05
Description:
FUJCCI HR Department should be able to depict their Recurring Periods in Oracle HRMS - OTL
Assumptions N/A
Event
Description:
This event will be initiated when HR needs to do the following:
 Create/Define New Recurring Periods ( Recurring Periods Group )
 Update Recurring Periods
 End Date Recurring Periods
Number:
OTL – 05
Type:
System
Source Agent:
HR Personnel
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Recurring Periods on Oracle HRMS – OTL
Process ID # Description Type
Elementary
Business Function
Result Agent Status
OTL – 05.1 We can define The time period System – Recurring
Periods
OTL
Recurring Periods
Created
HR Professional
OTL – 05.2
Time period used for :
1. Entering the time card for the time period e.g.
If you define a weekly time period you can
enter timecard for week.
System – Recurring
Periods
OTL
Recurring Periods
Created,
Updated,
Inactivated
HR Professional
OTL – 05.3
2. You can use the time period for approval.
E.g. If you want the approver to approve the
timecards of employee on a weekly basis. You
can also have the timecard period defined as
weekly but the approval period as monthly
System – Recurring
Periods
OTL - HR Professional

10. OTL RD.050 Business Requirements Scenarios
Doc Ref: RD050_OTL_V3.0 September 4, 2014
OTL – Time Keeper
Process:
OTL – Time Keeper
Business Function:
Human Resource
Date:
17-May-2014
Control Number:
OTL – 06
Mapping Team:
FUJCCI/RAQMIYAT
Process Owner:
FUJCCI HR Department
Librarian:
FUJCCI/RAQMIYAT
Priority (H, M, L):
H
Core? (Y/N):
Y
Process Number:
OTL – 06
Description:
FUJCCI HR Department should be able to depict their Time Keeper in Oracle HRMS - OTL
Assumptions N/A
Event
Description:
This event will be initiated when HR needs to do the following:
 Create/Define New Time Keeper ( Time Keeper Group )
 Update Time Keeper
 End Date Time Keeper
Number:
OTL – 06
Type:
System
Source Agent:
HR Personnel
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Time Keeper on Oracle HRMS – OTL
Process ID # Description Type
Elementary
Business Function
Result Agent Status
OTL – 06.1
We can define time keeper person and his group
System – Time Keeper OTL
Time Keeper
Created
HR Professional
OTL – 06.2
We can update and end date time keeper entry
System – Time Keeper OTL
Time Keeper
Created,
Updated,
Inactivated
HR Professional
OTL – 06.3
The name of the employee and the name of the Time Keeper
can connected with Assignment Set or Organization.
System – Time Keeper OTL - HR Professional

11. OTL RD.050 Business Requirements Scenarios
Doc Ref: RD050_OTL_V3.0 September 4, 2014
OTL – Approval Style
Process:
OTL – Approval Style
Business Function:
Human Resource
Date:
17-May-2014
Control Number:
OTL – 06
Mapping Team:
FUJCCI/RAQMIYAT
Process Owner:
FUJCCI HR Department
Librarian:
FUJCCI/RAQMIYAT
Priority (H, M, L):
H
Core? (Y/N):
Y
Process Number:
OTL – 06
Description:
FUJCCI HR Department should be able to depict their Approval Style in Oracle HRMS - OTL
Assumptions N/A
Event
Description:
This event will be initiated when HR needs to do the following:
 Create/Define New Approval Style ( Approval Style Group )
 Update Approval Style
 End Date Approval Style
Number:
OTL – 06
Type:
System
Source Agent:
HR Personnel
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Approval Style on Oracle HRMS – OTL
Process ID # Description Type
Elementary
Business Function
Result Agent Status
OTL – 06.1
We can define Approval Style like HR Supervisor
System – Approval Style OTL
Approval Style
Created
HR Professional
OTL – 06.2
We can update and end date Approval Style
System – Approval Style OTL
Approval Style
Created,
Updated,
Inactivated
HR Professional
OTL – 06.3
The submitted timecard by employee will be approved from
his supervisor
System – Approval Style OTL
Timecard
approved
Employee ,
supervisor

12. OTL RD.050 Business Requirements Scenarios
Doc Ref: RD050_OTL_V3.0 September 4, 2014
OTL – Preferences
Process:
OTL – Preferences
Business Function:
Human Resource
Date:
17-May-2014
Control Number:
OTL – 07
Mapping Team:
FUJCCI/RAQMIYAT
Process Owner:
FUJCCI HR Department
Librarian:
FUJCCI/RAQMIYAT
Priority (H, M, L):
H
Core? (Y/N):
Y
Process Number:
OTL – 07
Description:
FUJCCI HR Department should be able to depict their Preferences in Oracle HRMS - OTL
Assumptions N/A
Event
Description:
This event will be initiated when HR needs to do the following:
 Create/Define New Preferences ( FUJCCI Preferences Group )
 Update Preferences
 End Date Preferences
Number:
OTL – 07
Type:
System
Source Agent:
HR Personnel
Mechanisms:
HR Business User / Personnel to maintain FUJCCI Preferences on Oracle HRMS – OTL
Process ID # Description Type
Elementary
Business Function
Result Agent Status
OTL – 07.1
We can define Preferences for FUJCCI employees to help us to
associate the above setup with individual or set of employees.
System – Preferences OTL
Preferences
Created
HR Professional
OTL – 07.2 We can update and end date Preferences System – Preferences OTL - HR Professional
OTL – 07.3
We can also have the preference tree attached to
1. All employees
2. All employee of a specific organization or Location.
System – Preferences OTL
Preferences
Created,
Updated,
Inactivated
HR Professional

13. OTL RD.050 Business Requirements Scenarios
Doc Ref: RD050_OTL_V3.0 September 4, 2014
Open and Closed Issues for this Deliverable
Open Issues
ID Issue Resolution Responsibility Target Date Impact Date
Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date