Media- Unit 4

1. Emily Kelly
Media- Unit 4
Types of Documents:
Ideas Generation:
Ideas generation is the process of creating, developing, and communicating ideas which are
abstract, concrete, or visual. The process includes the process of constructing through the
idea, innovating the concept, developing the process, and bringing the concept to reality
Thishelpsthe ideacome more to life andmore realistic. This is important as it is allowing the
creator to put their ideas together.
Proposal:
A proposal is a document you present to a potential customer to show that you can solve a
problem or set of problems. This will be created after the final idea has been made. The
document contains the main idea, title and the running time of the video or film. It will also
show different characters and the different roles of the cast and crew. By doing this, it helps
them to know whose is doing what and to make legal and ethical considerations. It will also
allow them to find a target audience and what resources are needed. This also helps the
producer to stay organised and also represent the idea to a potential partner.
Script:
A script is a detailed line that is used in a story or film for the actors. It is a document that
includes all the lines that the characters/ actors will be using in each scene. The script will
also include transitions and shot numbers and takes. This allows the producer to visualise
the story and see how things are flowing and if anything needs to be changed. The script is
not a final document; therefore it can be edited or changed.
Storyboard:
A storyboard is to form illustrations or image displayed in sequence for the purpose of pre
visualizing a motion picture. This allows the producers and film makers to decide where the
characters are going to be in which set and what that character is doing. The storyboard is a
shot by shot picture of the characters and it also has the time frame of each shot with a
description. By doing this, this is allowing the producer to see what is happening, what
should be in the scene and what type of shot to use. This can also improve it further as it is
giving everyone a step by step guide of what needs to be done in the different shots.
Production schedule:
A production schedule is a document that provides a plan of what is needed to be on certain
days. This includes what kind of shots with what characters and the description of the shot.
Production schedule is needed because it keeps everyone organised in order for the time to
be used appropriately and smoothly.

2. Emily Kelly
Media- Unit 4
Location Recce:
A location recce is a document that provides a clear image of where different scenes are
going to be shot. It also provides a detailed description of any issues that may occur and
health and safety. A location recce also helps to identify any problems with the location
before any filming goes on. A location recce can also help the director/producers visualise
shots before they are actually filmed.
Lighting Plans:
Lighting plan helps the producers to see where the lighting is within the different shots. It
can locate where the lights are going to achieve the effect that they wanted. The lighting
plan is useful because it allows the producer to find the best lighting for each scene. It also
allows them to organising the correct lighting for each shot.
Risk Assessment:
A risk assessment is a systematic process of evaluating the potential risks that may be
involved in a projected activity or undertaking. This document provides information on
different hazards that could happen in each location that may affect the actors or crew.
Some examples of this are wires, weather, and nature. These documents are important
because it allows everyone set to be safe and to avoid any risk possible. These are also used
in the contributors release form.
Budget:
A budget is a plan that provides information about all money spent on the production. This
can also include organisations that may fund the production are sponsorships and crow
funding. By having a budget is allows the producers to plan expenses and avoid unnecessary
spending.
Call sheet:
A call sheet is a document that provides information which allow the cast to know which
days are needed and for what scenes. This will include the date of shooting, the location and
the time. Call sheets inform the cast when they are needed and it also keeps the production
organised.
Booking forms:
A booking form is a document that shows what equipment is needed for the film and when
it is required. Booking forms are important because it will allow the producer to know what
different equipment is needed for certain days and how long it is needed for. Booking forms
also include permission for the equipment and the locations.

3. Emily Kelly
Media- Unit 4
Contributors Release Form:
Contributors release form is documents that provide different risks assessments and the
details of the cast. All cast must sign one of these forms before being in the filmbecause if
they need not sign one of these forms, the production would not be protected. These forms
are important because these protect the production from charges or even possibly being
shut down.
Evaluating the documentation:
Good use of Time and Teamwork:
This contributes towards the success of the production because it is creating the
opportunity to plan and develop the film. This can be anywhere from the storyboard to the
location recce to the actual starting of filming the different shots. All cast and producers will
have a plan in place so no time can be wasted.
Good use of Budgets:
Budget is the main part of pre production because they are the main reason of how the film
is being produced. If there was no budget, the production wouldn’t work because the
money will not be used efficiently. The budget will allow for the film to be carried out,
regarding the expenses when creating the production.
Health and Safety:
Health and safety is also important because all producers must make sure there is no
potential risk of any injuries occurring. This can also mean saving some extra time and
money for the production. This does protect all cast as much as possible because if a cast
member gets injured in any way, it will not be the productions fault.
Observing the law and following regulations:
All members of the production must follow and observe the law and regulations. The pre
production process reduces any time being wasted and does not allow any legal issues to
rise. This also protects the finances of the production as the producers make the correct
content for their viewers. However if this wasn’t the case, the company would loose
revenue due to the content is not appropriate for the viewers watching.
Use of Resources:
Every document that is produced is made so the production does not get into trouble with
the legal authorities as well as wasting time and money. If all the documents was not made
or not kept recorded, the production would have been shut down and that would be money
and time wasted on an idea because it wasn’t done properly.

4. Emily Kelly
Media- Unit 4
Meeting the needs of the audience:
The audience is also a vital part in the pre production process as the audience are the
people who will be seeing the film. This is important because the audience are the main
people who will be interested in the film and making the profit for the producers. The
producers are able to look at the visual effects and if it is appealing to their target audience
and what the producers can do to make it more interested for the audience. All of this will
allow the producers to improve the production further and make any further adjustments.