ASK-EHS Scaffolding Management Software (http://www.ask-ehs.com/software/scaffolding-management-software.html) Important Features: ► Extension of Software to Smart (handheld) Devices The idea of extending the software application to handheld devices was explored. This would help crew members utilize the software from the field itself. They would be able to generate a request for a scaffold from the site while the production supervisor could fill in his production report from the site itself. The Area authority would then approve the request at any time based on information available on his smart device and from anywhere (e.g. airport, during business trip, travelling from home to office). A lot of the user’s time would be saved because of this feature as they would not be required to come at their offices to make entries and/or to access the software. ► Operating in Offline Mode It was discussed and thought that software would be developed in a manner where it can be operated in offline mode as well. Most of the users on the field would be in places where they would find difficulty in connecting with available networks. Hence software was developed in a way where It didn’t require continuous network connectivity. The user would be able to see the data in offline mode, raise request, approve request, fill production report etc. without any network connectivity. Once the device connects to a network, the data would be synchronized to the server. This was one of the major features as it would negate one of the most persistent and common problems on project sites – unavailability of network (connectivity). ► Simplicity and Ease-of-Use Forms needed to be simple such that it included only important information. Furthermore, complexities in reporting were also solved by calibrating the software to generate ‘real time’ analytics, graphs, charts & KPIs. ► User Friendly Application Dropdowns were included in the form at various places such that users can easily make data entries in the software ► Other Value Additions The Software would be designed with the intention of providing various tools that included visual appearance of the site. Features like area-map tool, image capturing & annotation tool were included for the purpose. Because of these tools, authorities would be able to see the current status of all the scaffolds standing on the site. Additionally, they could see images from various angles for the scaffold requirement and in most of the cases, personal visit to site could be eliminated. While this is mandatory in all cases before approving a request, these features helped in eliminating a major part of the personal visits that would otherwise be taken.

1. Scaffolding
Management
Software
Values Men, Material, Time & Productivity

2. Index
Sr. No. Subject
1. Challenges
2. Solution
3. Scaffolding Management
5. Modules
6. Work-flow
7. Features
8. Tools & Functionalities
9. Summary

3. Challenges
• Flow of Information – Collection of information
& its efficient sharing
• Consolidation of Information to generate KPI’s
o Progress of Project
o Productivity of scaffold team
o Identification of areas require improvements
• Better Planning & Identification of Bottlenecks
(Men & Material)
• Investment of time
o Continuous movement of manpower for getting
clearances
o Frequent communication for information sharing
• Transparency of information

4. “Scaffolding Management Software” is the solution.
• Automate the manual scaffold life cycle into electronic
system
• Generate databank of scaffold requests, their
approvals, inspection & production records
• Produces reports, graphs, KPIs & analytical information
to make smart business decision
• Store records of inspection & scaffold tags
• Easy access via smart devices
Solution

5. Scaffolding Management SoftwareScaffolding Management Software

6. 1. Scaffold request
2. Requests approval & planning for
production
3. Scaffold erection, modification, dismantle
tasks allocation
4. Scaffold inspection
5. Scaffold production
6. Scaffold material inventory
7. KPIs, Graphs, Reports & Dashboards
8. User management

7. Work-flow

8. Features

9. iPad/Tablet/Surface Functionalities
• Raise scaffold request
• Image capturing & annotation tool
• Floor map marking tool
• Fill scaffold production report
• Scaffold inspection
• Allot erection, dismantle, modification
task(s) to scaffold team
• Dashboards
• KPIs
• Work in online/offline mode, overcome
the limitation of network connectivity
Our software supports various functionalities using iPad/Tablets/Surfaces for the easy
on-site acces

10. Image capturing & annotation tool
• Decision making authorities will get
visual appearances of site actual
conditions, no need to visit site and
look around requirements
physically
• Electronic request of scaffold
includes multiple site photographs
with annotation and basic sketch.
Photos can be taken using
iPads/tablets/surfaces
• Multiple images from various angles
helps to identify hazards may arise

11. • Plant drawings or general
assembly drawings shall be used
as a base image of floor map
tool.
• It displays:
o Standing scaffold on your project
o Access points of various scaffolds
o Scaffold inspection tag status
o Uptime of scaffold
o Photos
o Last modification done
o Progress status
Floor map with live data feeds

12. Easy communication, collaboration & tracking of complete scaffold life-cycle
• Authorities interact with each other using software instead of email/phone-calls
• Increase data transparency among users
• Saves significant time of interaction
• Notifications for the actions requires attention
• Tracking of scaffold status: Draft request, Request raised, Action pending,
Erection-queue, Dismantle-queue, Planned production, Work initiated, Erected,
Dismantled, Request rejected, Request completed
Electronic flow

13. Better planning for Men & Materials
• Identifies productivity of scaffold
team, displays trends based on
available men, their efficiency and
requests
• Maintains material in-use at store,
alert against critical stock levels
Identification of Bottlenecks

14. Efficient usage of
scaffold materials
• Based on tentative up-time provided
by scaffold requestor, scaffold
department can plan dismantling
scaffold on time
• Software alerts the authorities for the
scaffold not modified since long,
which helps to free space 7 materials
by dismantling unused on-field
scaffolds

15. Software collects production
records after work completion
like:
• Scaffold actual dimension
• Team members
• Man-hours utilized
• Material used
• Non-productive hours details
• Photos of completed scaffold
Scaffold production records

16. Man-hours captured in production
reports helps in tracking
o weekly man-hours,
o sub-contractor invoices &
o project specific scaffolding
operation’s man-hours
Labour invoice verification

17. • Measure scaffold team
productivity
• Measure hours wasted due to non-
productive activities
• Analysis promotes requestor to
make better planning
• Trends of delay in scaffold
completion
• Scaffold erection & dismantle
timeline
• Scaffold weight calculation
Key Performance Indicators

18. • Preformatted charts, graphs &
scorecards
• At-a-glance insights of all business
aspects of business performances
• Improved access of the
information at every stage
• Immediate intimation of task(s)
• Better responses – all prerequisites
information are available for
better response/decision, reposes
from anywhere-anytime
Predefined user Dashboards

19. Tools &
Functionalities

20. Tools & Functionalities
• Web-based solution – Internet/Intranet based secure application, Run at
single/multiple location(s) as per hierarchy of organization
• User friendly interface – Optimize data entry, quick access on reports &
graphs, easy navigation among system components
• Smart devices support – Compatible with Apple iPad, Android Tablets &
Windows surfaces
• Email alerts & notification – Set email alerts & notification to yourself and
other responsible person
• Analysis of interlined data – Generates data by analysing information from
various modules

21. Tools & Functionalities
• External data file linking – Facility to attach external documents, images,
flow-charts, graphs, data files in forms & reports to use as reference materials
• Security – Limited access rights to users/work-groups. Limited access to files,
documents, reports and more
• Support – Online real-time support. Library of support documentations,
FAQs, Help files, interactive learning tools

22. Summary

23. • Adopting an electronic scaffolding management system can substantially
contribute to the goal of operating excellence while reducing operational
costs relatively well
• In summary, benefits are based on more effective & efficient administration
systems to enforce procedure prior to, during & after work as well as
identifying key areas of improvement due to better analytical results.
Summary

24. Thank You
Looking for more information?
Contact ASK-EHS’ representative today,
Email – info@ask-ehs.com
Website – www.ask-ehs.com
Contact - +91 98251 00917