Tips for preparing classroom data for analysis.

1. Using google
sheets to gather
and analyze DATA
FOR TBT!

2. 1.
COLLECT EVIDENCE OF
STUDENT LEARNING

3. It doesn’t matter...If you aren’t analyzing the same data. You are looking simply at the totals
in each category so that you can analyze progress towards goals..

4. Collecting evidence
× When collecting evidence of student learning, decide ahead of
time what data you collect.
× This can be determined at the previous “Step 5” or from a
diagnostic.
× Have data gathered and prepared in advance of the meeting.
● What does collecting common data look like for
you and/or your team now?
● How do you identify common needs?

5. TBT - Step 1
× Put your data into language below:
Chart derived from https://files.nwesd.org/website/Marzano/AssessmentSummit.pdf

6. Putting the
GATHER FORMAT ANALYZE

7. You will learn to...
Use data from the
gradebook
× Countifs
× Values
× Percentages
Use data from Google
Forms
× Generate quizzes
× Add-on “Flubaroo”
× Create Pie Charts
Use fall and winter MAP
data
× Evaluate growth
between
benchmark periods
× Correlate MAP
scores to Ohio
State Standardized
tests

8. SAMPLE
tBT DATA

9. PROGRESSBOOK,
Countifs, values &
percentages
Using DATA FROM THE GRADEBOOK

10. GAther
your
data
Generate reports
from
Progressbook

11. COUNTIFS
https://support.google.com/docs/answer/3256550
× Will count items in a
range based on a
certain set of criteria.
For example,
× Counts the number of
scores in a range using
a specific criteria in
order to identify
proficiency level.

12. value
https://support.google.com/docs/answer/3094220?hl=en
× Converts data from a
cell that contains a
formula into an
unformatted number
× Find a percentage by
converting a formula in
one cell to a number
value for use in a
formula in another cell.

13. fIND PROFICIENCY LEVEL PERCENTAGES
What is the
percentage
of students
at each
proficiency
level?

14. Google forms,
flubaroo & pie CHARTS
USING DATA FROM forms you create

15. ADD IT ON!
Flubaroo
× Get scores for each student, and identify students in need of extra help.
× View average score, and a histogram of scores.
× Quickly identify questions which a majority of the students missed.
× Share scores with students via email or Google Drive, along with optional
notes to the class and/or to each student.
× Assign your own score to open-ended questions.

16. Create your
quiz in
google
forms!
Google forms has a number of predesigned templates that
will aid in building simple quizzes that grade themselves!

17. Make your pie chart in Google Sheets

18. MAP DATA,
vlookups &
Projected proficiency
Using DATA FROM
map benchmark tests

19. VLOOKUP
https://support.google.com/docs/answer/3093318?hl=en
× Searches a range and
returns an index in a cell
based on the criteria you
input.
× Labels a student’s MAP
score in a particular cell
in correspondence with
Ohio State Test based on
projected proficiency

20. Concordance Tables are important tools for measuring student growth
and can provide a direct link between scores on different tests. They
can also be used to analyze corresponding areas on two different tests.
MAP - AIR LINKAGE tables

21. USe vlookup to determine projected proficiency
× Use fall and
winter
MAP-data-0 to
show level of
growth
× Use latest MAP
data to
determine level
of proficieny on
AIR test.

22. 2.
EXAMINING STRENGTHS
& WEAKNESSES

23. × Examine strengths and weaknesses with
teaching partner(s). Pick a weakness to target.
TBT - Step 2

24. Analyzing the data
× When you are analyzing assessment results, look at all
clusters/grade levels to find commonalities.
× Assess what the department’s trends have in common with our
whole-building needs and strategies.
× Identify trends in the data that will drive support strategies.
How do you currently analyze data to find trends?

25. Overall strengths
Limited: application of reading
strategies;
Approaching Prof.: they understand
the concept of theme;
Proficient: plot/conflict proficient,
reading strategies, informal
presentations good;
application—when it is “real-world”
they work better
Mastery: like to work together, some
very high kids; like challenge,
comphrehension;
Areas of highest need
Limited: emotionally immature,
need to learn how to work
independently, low kids;
Approaching Prof.: inconsistency in
work and listening skills; transitions;
Proficient: turning in work,
independent work skills;
Mastery: notetaking, academic
focus lacking; need a reality check
Is there a trend?
Gaps in knowledge, application is
good across the board, notetaking
skills needed, verb conjugations
weak,
ALL STUDENTS NEED AGENDAS
Analyze the Data
Timeline: 5 minutes for each Grade Level/Cluster

26. Place your screenshot here
Visible
learning
Use Hattie’s Effect
Size Calculations to
analyze student
performance along
with the level of
impact of your
teaching

27. THANKS!Please don’t forget to complete the sign in form and survey on the Franklin
City Schools website. You must be signed in to access both.
Any questions? You can email me at dharris@franklincityschools.com

28. Credits
Special thanks to all the people who made and
released these awesome resources for free:
× Presentation template by SlidesCarnival
× Photographs by Startupstockphotos