Angela Sidman (speaker), Curtis Kendrick (speaker), Susan Vaughn (speaker)

1. The City University of New York:
24 colleges, 5 boroughs, 1 collection
Curtis Kendrick
University Dean for Libraries and Information Resources
Angela Sidman
Electronic Resources Librarian
Susan Vaughn
Associate Librarian for Collection Development

2. CUNY by the numbers
• Largest public urban university in the U.S.
• 24 institutions
• 269,000 degree seeking students
• 270,000 certificate/continuing education students
• 33 libraries
• Annual expenditures of $55 million
• Expenditures of $13 million on e-resources
• Faculty and professional staff of about 330 people
• An extensive collection of electronic journals and
databases, supporting more than 23 million database searches
conducted a year
• 459,000+ ebooks
• 990,000+ e-subscriptions
• Plus 6.5 million print volumes

3. An introduction to our libraries
Office of Library Services
E-resources
Library systems
Resource sharing
Statistics and
assessment
Cataloging
7
Community
Colleges
11
Senior
Colleges
Students
Expertise
Print collections
4
Graduate
Center and
Professional
Schools

4. Issues from October 2013
Procurement Meeting
• Is there some way we can easily find out the status of
negotiations on a license?
• How can we ensure that licenses are reviewed in a timely
fashion?
• What types of changes to license agreements are Legal and
the business office making? I am concerned that business or
usage terms could be changed without my input.
• When assessing our current licenses, which sections do I need
to review in order to decide if the license needs to be redone? Or should I forward any agreement from the past 4-5
years to CUNY legal to decide?

5. CUNY’s Electronic Resources
Advisory Council (ERAC)
• 1 representative from each campus
• Usually the Electronic Resources Librarian
• Many consortium pricing arrangements are discussed and
decided upon at ERAC
• Some funded by the University
• Some funded by individual libraries

6. CUNY-wide e-resources include:
• Databases
• EBSCO Academic Search
Complete
• JSTOR Arts & Sciences I-X
• Project Muse
• PsycArticles and PsycInfo
• Ethnic NewsWatch
• LGBT Life
• American Chemical Society
• Science Direct
• Individual journals
• Science
• Nature
• Journal of the American
Medical Association
• Chronicle of Higher Education
• Primary resources
• ECCO and NCCO
• Slavery & Anti-Slavery
• National Geographic Archive
• Ebooks
•
•
•
•
Ebrary
Gale Virtual Reference
Palgrave
Springer
• Reference
• Gale Virtual Reference
• Oxford English Dictionary
• Oxford Reference Online

7. The power of the system
Participating Institution
CUNY Borough of Manhattan Community
College
CUNY Bronx Community College
CUNY Hostos Community College
CUNY Kingsborough Community College
CUNY LaGuardia Community College
CUNY Queensborough Community College
CUNY Baruch College
CUNY Brooklyn College
CUNY City College
CUNY College of Staten Island
CUNY Graduate Center
CUNY Graduate School of Journalism
CUNY Hunter College
CUNY John Jay College
CUNY Lehman College
CUNY Medgar Evers College
CUNY New York City College of Technology
CUNY Queens College
CUNY School of Law
CUNY York College
CUNY Group Price
Org
Type
2013
FTE
2 Year
2 Year
2 Year
2 Year
2 Year
2 Year
4 Year
4 Year
4 Year
4 Year
4 Year
4 Year
4 Year
4 Year
4 Year
4 Year
4 Year
4 Year
4 Year
4 Year
18960
8906
4453
14205
14317
10970
14304
11803
12976
10476
3698
110
16431
11118
7570
4695
11262
15800
400
6034
DB 1
DB 2
DB 3
DB 4
DB 5
DB 6
$64,350
$46,475
$39,325
$53,625
$53,625
$46,475
$53,625
$46,475
$53,625
$46,475
$35,750
$35,750
$64,350
$46,475
$39,325
$39,325
$46,475
$53,625
$35,750
$39,325
$940,225
$13,600
$10,000
$7,800
$11,800
$11,800
$10,000
$11,800
$10,000
$11,800
$10,000
$6,600
$6,600
$13,600
$10,000
$7,800
$7,800
$10,000
$11,800
$6,600
$7,800
$197,200
$4,290
$8,684
$4,290
$6,825
$4,290
$5,670
$4,290
$8,684
$4,290
$8,684
$4,290
$8,684
$4,290
$8,684
$4,290
$8,684
$4,290
$8,684
$4,290
$8,684
$4,290
$5,670
$4,290
$5,670
$4,290
$8,684
$4,290
$8,684
$4,290
$6,825
$4,290
$5,670
$4,290
$8,684
$4,290
$8,684
$4,290
$5,670
$4,290
$6,825
$85,800 $153,033
$288,520
$38,610
$37,447 $56,732 $213,701 $219,947
14,200
7,313
4,713
10,628
10,628
10,628
21,320
21,320
21,320
21,320
9,490
5,720
28,080
21,320
14,495
14,495
21,320
28,080
5,720
14,495
306,605
13,098
6,760
4,193
10,140
10,140
10,140
20,280
20,280
20,280
20,280
8,223
4,843
26,000
20,280
13,553
13,553
20,280
26,000
4,843
13,553
286,719

8. CUNY allocation factors
•
•
•
•
•
•
•
Number of Undergraduate Students
Number of Graduate Students
Carnegie Class
Electronic resource spending
Spending per FTE
Full Text usage of Academic Search Complete
Average of full text usage of JSTOR and full text usage of
Project Muse

9. The future & wrap-up
• Power of the system generates savings and value
• $1.1million per year for just 6 resources
• Savings in administrative overhead (for CUNY and for vendors)
• Extends access to resources for faculty and students systemwide
• Consultative decision making
• Free riders
• Usage as evidence of value
• PRIMO